diff options
Diffstat (limited to '')
| -rw-r--r-- | 2025/organizers-notebook.md | 1270 | ||||
| -rw-r--r-- | 2025/organizers-notebook/index.org | 1063 | ||||
| -rw-r--r-- | 2025/organizers-notebook/schedule.svg | 1 |
3 files changed, 2334 insertions, 0 deletions
diff --git a/2025/organizers-notebook.md b/2025/organizers-notebook.md new file mode 100644 index 00000000..2b5f9b48 --- /dev/null +++ b/2025/organizers-notebook.md @@ -0,0 +1,1270 @@ +<!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. --> +[[!sidebar content=""]] + +This file is automatically exported from [/2025/organizers-notebook/index.org](/2025/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/). + +You might also like the [general organizers' notebook](/organizers-notebook) and [the organizers' notebook from 2024](/2024/organizers-notebook). + + +# Table of Contents + +- [Timeline](#timeline) +- [About this document](#about-this-doc) +- [Communications plan](#comms) +- [Good/better/best](#good-better-best) +- [Phases](#phases) + - [Set up organizers notebook](#orgde0d29b) + - [Draft CFP](#cfp) + - [Draft schedule](#draft-schedule) + - [Review rescheduled talks](#orgff99913) + - [While speakers are working on their videos](#org26a8620) + - [While volunteers are working on captions](#orgb754ae6) + - [After the conference](#orga46a5dd) + - [Confirm shifts](#shifts) +- [Check EmacsConf infrastructure](#check-emacsconf-infrastructure):project: + - [BigBlueButton](#check-emacsconf-infrastructure-bigbluebutton) + - [IRC web client](#check-emacsconf-infrastructure-irc-web-client) + - [IRC announcements](#check-emacsconf-infrastructure-irc-announcements) + - [Media](#check-emacsconf-infrastructure-media) + - [Publishing resources to the wiki](#check-emacsconf-infrastructure-publishing-resources-to-the-wiki) + - [Publishing videos to the media server](#check-emacsconf-infrastructure-publishing-videos-to-the-media-server) + - [Playing videos, switching to windows](#check-emacsconf-infrastructure-playing-videos-switching-to-windows) + - [Etherpad](#check-emacsconf-infrastructure-etherpad) + - [Do a dry run](#check-emacsconf-infrastructure-do-a-dry-run) + - [Resizing](#check-emacsconf-infrastructure-resizing) +- [Processes and notes](#processes-and-notes) + - [Hosting](#processes-and-notes-hosting) + - [ERC](#processes-and-notes-erc) + - [Uploading videos](#org9f7b814) +- [Decisions](#decisions) +- [Support code](#support-code) + + +<a id="timeline"></a> + +# TODO Timeline + +<table> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> + +<col class="org-right"> +</colgroup> +<tbody> +<tr> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-right">Days since previous milestone</td> +</tr> + +<tr> +<td class="org-left">CFP</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-06-27">[2025-06-27 Fri]</time></span></td> +<td class="org-right"> </td> +</tr> + +<tr> +<td class="org-left">CFP deadline</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-09-19">[2025-09-19 Fri]</time></span></td> +<td class="org-right">84</td> +</tr> + +<tr> +<td class="org-left">Speaker notifications</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-09-26">[2025-09-26 Fri]</time></span></td> +<td class="org-right"> </td> +</tr> + +<tr> +<td class="org-left">Publish schedule</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-10-24">[2025-10-24 Fri]</time></span></td> +<td class="org-right"> </td> +</tr> + +<tr> +<td class="org-left">Video submission deadline</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-10-31">[2025-10-31 Fri]</time></span></td> +<td class="org-right">42</td> +</tr> + +<tr> +<td class="org-left">EmacsConf</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06">[2025-12-06 Sat]</time></span></td> +<td class="org-right">36</td> +</tr> +</tbody> +</table> + +We like to have at least a month to work on audio +normalization and transcription, and we want +speakers to have at least a month to work on their +videos (considering early submissions will already +have gotten started on processing). + + +<a id="about-this-doc"></a> + +# About this document + +Tags: + +- `conforg`: Requires access to private conf.org repository + + +<a id="comms"></a> + +# Communications plan + +Objectives: + +- keep everyone in the loop without them feeling like they’re overloaded + +Everyone: + +- [ ] Call for participation (speakers and volunteers) +- [ ] Reminder about CFP +- [ ] Last call + +Speakers: + +- [ ] Send all speakers backstage access and upload instructions +- [ ] Send all speakers check-in instructions + +Volunteers: + +- [ ] Send captioning volunteers the backstage info +- [ ] Send past captioning volunteers an invitation to participate - ask when there’s a lot of load +- [ ] Ask for help with audio processing + + +<a id="good-better-best"></a> + +# Good/better/best + +This table makes it easier to move the slider depending on who wants +to volunteer and how much we can get done. At some point, we’ll figure +out how to track our current status so we know what we need to +scramble to do in order to get the conference off the ground. **bold** +is our current goal. Feel free to volunteer for anything that +interests you! + +<table> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<tbody> +<tr> +<td class="org-left"> </td> +<td class="org-left">Good</td> +<td class="org-left">Better</td> +<td class="org-left">Best</td> +</tr> + +<tr> +<td class="org-left">Streaming</td> +<td class="org-left">Regular stream</td> +<td class="org-left">+ alternate streams on PeerTube</td> +<td class="org-left">+ alternate streams on YouTube</td> +</tr> + +<tr> +<td class="org-left">480p</td> +<td class="org-left">Same on live</td> +<td class="org-left">Separate node</td> +<td class="org-left">Ansible setup</td> +</tr> + +<tr> +<td class="org-left">Audio normalization</td> +<td class="org-left">Core org handling it</td> +<td class="org-left">Other volunteer</td> +<td class="org-left">Multiple volunteers</td> +</tr> + +<tr> +<td class="org-left">Video resolution</td> +<td class="org-left">Usual reminders</td> +<td class="org-left">Extra reminders</td> +<td class="org-left">Everyone remembering to use a large font size</td> +</tr> + +<tr> +<td class="org-left">Intros</td> +<td class="org-left">Standard, recorded</td> +<td class="org-left">Reviewed by speakers</td> +<td class="org-left">More details/context</td> +</tr> + +<tr> +<td class="org-left">Pad</td> +<td class="org-left">v1.9.7</td> +<td class="org-left">v2.x</td> +<td class="org-left"> </td> +</tr> +</tbody> +</table> + + +<a id="phases"></a> + +# Phases + + +<a id="orgde0d29b"></a> + +## DONE Set up organizers notebook + + +<a id="cfp"></a> + +## DONE Draft CFP + + +#### Draft linked pages + +- [X] cfp +- [X] submit page +- [X] year index + + +#### DONE Check with other organizers + + +#### DONE Update dates in emacsconf.el + +<file:///home/sacha/proj/emacsconf/lisp/emacsconf.el> +<file:///home/sacha/proj/emacsconf/lisp/emacsconf-erc.el> + + +#### DONE Update conf topic + +[Update the IRC topic](file:///home/sacha/proj/emacsconf/wiki/organizers-notebook/index.md) + + +#### DONE Remove draft marker + +- [ ] cfp +- [ ] submit + + +#### DONE Post CFP in the usual places + +- [ ] emacsconf-discuss +- [ ] reddit.com/r/emacs +- [ ] Emacs News +- [ ] emacs-tangents or info-gnu-emacs +- [ ] Mastodon +- [ ] Bluesky +- [ ] X + + +<a id="draft-schedule"></a> + +## DONE Draft schedule + +<svg width="500" height="700" version="1.1" xmlns="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"><title>Graphical view of the schedule</title><g transform="translate(0,0)"><title>Schedule for Saturday</title><rect width="250" height="700" x="0" y="0" fill="white"></rect><text font-size="10" fill="black" y="30" x="3">Saturday</text><a href="https://emacsconf.org/2025/talks/sat-open" title="Saturday opening remarks" data-slug="sat-open"><title> 9:00- 9:10 Saturday opening remarks</title><rect x="40" y="40" opacity="0.8" width="84" height="13" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(40,51)"><text fill="black" x="0" y="0" font-size="10" transform="nil">sat-open</text></g></a><a href="https://emacsconf.org/2025/talks/org-babel" title="Making Org-Babel reactive" data-slug="org-babel"><title> 9:10- 9:20 Making Org-Babel reactive</title><rect x="40" y="53" opacity="0.8" width="84" height="13" stroke="black" stroke-dasharray="5,5,5" fill="lightblue"></rect><g transform="translate(40,64)"><text fill="black" x="0" y="0" font-size="10" transform="nil">org-babel</text></g></a><a href="https://emacsconf.org/2025/talks/reference" title="Emacs as a fully-fledged reference manager" data-slug="reference"><title> 9:30- 9:55 Emacs as a fully-fledged reference manager</title><rect x="40" y="81" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,113)"><text fill="black" x="0" y="0" font-size="10" transform="nil">reference</text></g></a><a href="https://emacsconf.org/2025/talks/gmail" title="org-gmail: A deep integration of Gmail into your Org Mode" data-slug="gmail"><title>10:15-10:40 org-gmail: A deep integration of Gmail into your Org Mode</title><rect x="40" y="142" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="5,5,5" fill="lightblue"></rect><g transform="translate(40,174)"><text fill="black" x="0" y="0" font-size="10" transform="nil">gmail</text></g></a><a href="https://emacsconf.org/2025/talks/gnus" title="Reading and writing emails in GNU Emacs with Gnus" data-slug="gnus"><title>10:50-11:15 Reading and writing emails in GNU Emacs with Gnus</title><rect x="40" y="190" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(40,222)"><text fill="black" x="0" y="0" font-size="10" transform="nil">gnus</text></g></a><a href="https://emacsconf.org/2025/talks/latex" title="LaTeX export in org-mode: the overhaul" data-slug="latex"><title>11:25-11:45 LaTeX export in org-mode: the overhaul</title><rect x="40" y="239" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(40,264)"><text fill="black" x="0" y="0" font-size="10" transform="nil">latex</text></g></a><a href="https://emacsconf.org/2025/talks/calc" title="Basic Calc functionality for engineering or electronics" data-slug="calc"><title> 1:00- 1:25 Basic Calc functionality for engineering or electronics</title><rect x="40" y="369" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="5,5,5" fill="peachpuff"></rect><g transform="translate(40,401)"><text fill="black" x="0" y="0" font-size="10" transform="nil">calc</text></g></a><a href="https://emacsconf.org/2025/talks/blee-lcnt" title="Blee-LCNT: An Emacs-centered content production and self-publication framework" data-slug="blee-lcnt"><title> 1:35- 2:15 Blee-LCNT: An Emacs-centered content production and self-publication framework</title><rect x="40" y="417" opacity="0.8" width="84" height="54" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,469)"><text fill="black" x="0" y="0" font-size="10" transform="nil">blee-lcnt</text></g></a><a href="https://emacsconf.org/2025/talks/greader" title="GNU Emacs Greader (Gnamù Reader) mode is the best Emacs mode in existence" data-slug="greader"><title> 2:35- 2:40 GNU Emacs Greader (Gnamù Reader) mode is the best Emacs mode in existence</title><rect x="40" y="499" opacity="0.8" width="84" height="6" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(40,503)"><text fill="black" x="0" y="0" font-size="10" transform="nil">greader</text></g></a><a href="https://emacsconf.org/2025/talks/open-mic" title="Open session" data-slug="open-mic"><title> 2:50- 3:40 Open session</title><rect x="40" y="520" opacity="0.8" width="84" height="68" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,586)"><text fill="black" x="0" y="0" font-size="10" transform="nil">open-mic</text></g></a><a href="https://emacsconf.org/2025/talks/sat-close" title="Saturday closing remarks / open session" data-slug="sat-close"><title> 4:00- 4:10 Saturday closing remarks / open session</title><rect x="40" y="616" opacity="0.8" width="84" height="13" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,627)"><text fill="black" x="0" y="0" font-size="10" transform="nil">sat-close</text></g></a><a href="https://emacsconf.org/2025/talks/schemacs" title="One year progress update Schemacs (formerly Gypsum)" data-slug="schemacs"><title> 9:30- 9:55 One year progress update Schemacs (formerly Gypsum)</title><rect x="125" y="81" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="lightblue"></rect><g transform="translate(125,113)"><text fill="black" x="0" y="0" font-size="10" transform="nil">schemacs</text></g></a><a href="https://emacsconf.org/2025/talks/juicemacs" title="Juicemacs: exploring speculative JIT compilation for ELisp in Java" data-slug="juicemacs"><title>10:15-10:35 Juicemacs: exploring speculative JIT compilation for ELisp in Java</title><rect x="125" y="142" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="5,5,5" fill="lightblue"></rect><g transform="translate(125,167)"><text fill="black" x="0" y="0" font-size="10" transform="nil">juicemacs</text></g></a><a href="https://emacsconf.org/2025/talks/swanky" title="Swanky Python: Interactive development for Python" data-slug="swanky"><title>10:45-11:10 Swanky Python: Interactive development for Python</title><rect x="125" y="184" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(125,216)"><text fill="black" x="0" y="0" font-size="10" transform="nil">swanky</text></g></a><a href="https://emacsconf.org/2025/talks/python" title="Interactive Python programming in Emacs" data-slug="python"><title>11:20-11:40 Interactive Python programming in Emacs</title><rect x="125" y="232" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="" fill="lightblue"></rect><g transform="translate(125,257)"><text fill="black" x="0" y="0" font-size="10" transform="nil">python</text></g></a><a href="https://emacsconf.org/2025/talks/llm" title="Emacs, editors, and LLM driven workflows" data-slug="llm"><title> 1:00- 1:25 Emacs, editors, and LLM driven workflows</title><rect x="125" y="369" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(125,401)"><text fill="black" x="0" y="0" font-size="10" transform="nil">llm</text></g></a><a href="https://emacsconf.org/2025/talks/private-ai" title="Emacs and private AI: a great match" data-slug="private-ai"><title> 1:45- 2:05 Emacs and private AI: a great match</title><rect x="125" y="431" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(125,456)"><text fill="black" x="0" y="0" font-size="10" transform="nil">private-ai</text></g></a><a href="https://emacsconf.org/2025/talks/commonlisp" title="Common Lisp images communicating like-a-human through shared Emacs slime and eev" data-slug="commonlisp"><title> 2:25- 2:55 Common Lisp images communicating like-a-human through shared Emacs slime and eev</title><rect x="125" y="486" opacity="0.8" width="84" height="41" stroke="black" stroke-dasharray="5,5,5" fill="peachpuff"></rect><g transform="translate(125,525)"><text fill="black" x="0" y="0" font-size="10" transform="nil">commonlisp</text></g></a><a href="https://emacsconf.org/2025/talks/graphics" title="Modern Emacs/Elisp hardware/software accelerated graphics" data-slug="graphics"><title> 3:05- 3:30 Modern Emacs/Elisp hardware/software accelerated graphics</title><rect x="125" y="540" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(125,572)"><text fill="black" x="0" y="0" font-size="10" transform="nil">graphics</text></g></a><g transform="translate(3,40)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">9 AM</text></g><g transform="translate(3,122)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">10 AM</text></g><g transform="translate(3,204)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">11 AM</text></g><g transform="translate(3,287)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">12 PM</text></g><g transform="translate(3,369)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">1 PM</text></g><g transform="translate(3,451)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">2 PM</text></g><g transform="translate(3,534)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">3 PM</text></g><g transform="translate(3,616)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">4 PM</text></g><g transform="translate(3,698)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">5 PM</text></g></g><g transform="translate(250,0)"><title>Schedule for Sunday</title><rect width="250" height="700" x="0" y="0" fill="white"></rect><text font-size="10" fill="black" y="30" x="3">Sunday</text><a href="https://emacsconf.org/2025/talks/sun-open" title="Sunday opening remarks" data-slug="sun-open"><title> 9:00- 9:10 Sunday opening remarks</title><rect x="40" y="40" opacity="0.8" width="84" height="13" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(40,51)"><text fill="black" x="0" y="0" font-size="10" transform="nil">sun-open</text></g></a><a href="https://emacsconf.org/2025/talks/modern" title="Some problems of modernizing Emacs" data-slug="modern"><title> 9:10- 9:30 Some problems of modernizing Emacs</title><rect x="40" y="53" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(40,78)"><text fill="black" x="0" y="0" font-size="10" transform="nil">modern</text></g></a><a href="https://emacsconf.org/2025/talks/reader" title="An introduction to the Emacs Reader" data-slug="reader"><title> 9:40-10:15 An introduction to the Emacs Reader</title><rect x="40" y="94" opacity="0.8" width="84" height="48" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,140)"><text fill="black" x="0" y="0" font-size="10" transform="nil">reader</text></g></a><a href="https://emacsconf.org/2025/talks/weights" title="Weightlifting tracking with Emacs on Android" data-slug="weights"><title>10:35-10:45 Weightlifting tracking with Emacs on Android</title><rect x="40" y="170" opacity="0.8" width="84" height="13" stroke="black" stroke-dasharray="" fill="lightblue"></rect><g transform="translate(40,181)"><text fill="black" x="0" y="0" font-size="10" transform="nil">weights</text></g></a><a href="https://emacsconf.org/2025/talks/completion" title="corfu+yasnippet: Easier than I thought" data-slug="completion"><title>11:05-11:25 corfu+yasnippet: Easier than I thought</title><rect x="40" y="211" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(40,236)"><text fill="black" x="0" y="0" font-size="10" transform="nil">completion</text></g></a><a href="https://emacsconf.org/2025/talks/zettelkasten" title="Zettelkasten for regular Emacs hackers" data-slug="zettelkasten"><title> 1:00- 1:25 Zettelkasten for regular Emacs hackers</title><rect x="40" y="369" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(40,401)"><text fill="black" x="0" y="0" font-size="10" transform="nil">zettelkasten</text></g></a><a href="https://emacsconf.org/2025/talks/hyperboleqa" title="Questions and answers to help you fly with Hyperbole" data-slug="hyperboleqa"><title> 1:45- 2:15 Questions and answers to help you fly with Hyperbole</title><rect x="40" y="431" opacity="0.8" width="84" height="41" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(40,470)"><text fill="black" x="0" y="0" font-size="10" transform="nil">hyperboleqa</text></g></a><a href="https://emacsconf.org/2025/talks/gardening" title="Gardening in Emacs: A Windows user's tale of tending, tweaking, and triumph" data-slug="gardening"><title> 2:15- 2:35 Gardening in Emacs: A Windows user's tale of tending, tweaking, and triumph</title><rect x="40" y="472" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="5,5,5" fill="peachpuff"></rect><g transform="translate(40,497)"><text fill="black" x="0" y="0" font-size="10" transform="nil">gardening</text></g></a><a href="https://emacsconf.org/2025/talks/bookclub-tapas" title="Bookclub tapas" data-slug="bookclub-tapas"><title> 2:45- 3:20 Bookclub tapas</title><rect x="40" y="513" opacity="0.8" width="84" height="48" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(40,559)"><text fill="black" x="0" y="0" font-size="10" transform="nil">bookclub-tapas</text></g></a><a href="https://emacsconf.org/2025/talks/sun-close" title="Sunday closing remarks" data-slug="sun-close"><title> 3:40- 3:50 Sunday closing remarks</title><rect x="40" y="589" opacity="0.8" width="84" height="13" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,600)"><text fill="black" x="0" y="0" font-size="10" transform="nil">sun-close</text></g></a><g transform="translate(3,40)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">9 AM</text></g><g transform="translate(3,122)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">10 AM</text></g><g transform="translate(3,204)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">11 AM</text></g><g transform="translate(3,287)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">12 PM</text></g><g transform="translate(3,369)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">1 PM</text></g><g transform="translate(3,451)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">2 PM</text></g><g transform="translate(3,534)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">3 PM</text></g><g transform="translate(3,616)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">4 PM</text></g><g transform="translate(3,698)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">5 PM</text></g></g></svg> + +Legend: + +- light blue: constraint is <= a time +- peach: constraint is >= a time +- solid line: Q&A will be through BigBlueButton web conference +- dashed line: Q&A will be IRC/Etherpad during the event or e-mail after the event + +Notes: + +- <span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-05">[2025-12-05 Fri]</time></span> cancelled [bibliography](https://emacsconf.org/2025/talks/bibliography "An enhanced bibliography in org-mode for scientific research and self-directed learning"), moved [zettelkasten](https://emacsconf.org/2025/talks/zettelkasten "Zettelkasten for regular Emacs hackers") to Saturday +- <span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-03">[2025-12-03 Wed]</time></span> moved [gnus](https://emacsconf.org/2025/talks/gnus "Reading and writing emails in GNU Emacs with Gnus") to Sat morning; added time to talks to accommodate actual video length +- <span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-01">[2025-12-01 Mon]</time></span> cancelled [languages](https://emacsconf.org/2025/talks/languages "Studying foreign languages with Emacs, Org Mode and gptel") +- <span class="timestamp-wrapper"><time class="timestamp" datetime="2025-11-27">[2025-11-27 Thu]</time></span> cancelled [authoring](https://emacsconf.org/2025/talks/authoring "How Emacs became my authoring playground—no Lisp required") +- <span class="timestamp-wrapper"><time class="timestamp" datetime="2025-11-24">[2025-11-24 Mon]</time></span> uncancelled [weights](https://emacsconf.org/2025/talks/weights "Weightlifting tracking with Emacs on Android") +- <span class="timestamp-wrapper"><time class="timestamp" datetime="2025-11-22">[2025-11-22 Sat]</time></span> [weights](https://emacsconf.org/2025/talks/weights "Weightlifting tracking with Emacs on Android") and [claude-code](https://emacsconf.org/2025/talks/claude-code "emacs-claude-code: Intelligent Claude Integration for Emacs") cancelled, moved [gnus](https://emacsconf.org/2025/talks/gnus "Reading and writing emails in GNU Emacs with Gnus") and [gardening](https://emacsconf.org/2025/talks/gardening "Gardening in Emacs: A Windows user's tale of tending, tweaking, and triumph") earlier for a lighter, earlier close. They’re both async. Added [graphics](https://emacsconf.org/2025/talks/graphics "Modern Emacs/Elisp hardware/software accelerated graphics") +- <span class="timestamp-wrapper"><time class="timestamp" datetime="2025-11-11">[2025-11-11 Tue]</time></span> [n-angulator](https://emacsconf.org/2025/talks/n-angulator "Org-mode GTD vs N-angulator GTD") cancelled +- <span class="timestamp-wrapper"><time class="timestamp" datetime="2025-11-01">[2025-11-01 Sat]</time></span> [life](https://emacsconf.org/2025/talks/life "From FRDCSA to FLP2: Building AI-Powered Life Planning Systems in Emacs - A Journey from Research to Real-World Impact") cancelled +- <span class="timestamp-wrapper"><time class="timestamp" datetime="2025-10-31">[2025-10-31 Fri]</time></span> [writing](https://emacsconf.org/2025/talks/writing "A writing day in the life with Org-Mode") cancelled +- AI dev afternoon: [llm](https://emacsconf.org/2025/talks/llm "Emacs, editors, and LLM driven workflows"), [claude-code](https://emacsconf.org/2025/talks/claude-code "emacs-claude-code: Intelligent Claude Integration for Emacs"), [private-ai](https://emacsconf.org/2025/talks/private-ai "Emacs and private AI: a great match") feels like a good progression +- I kinda like this spread-out combo of [zettelkasten](https://emacsconf.org/2025/talks/zettelkasten "Zettelkasten for regular Emacs hackers"), [gardening](https://emacsconf.org/2025/talks/gardening "Gardening in Emacs: A Windows user's tale of tending, tweaking, and triumph"), [writing](https://emacsconf.org/2025/talks/writing "A writing day in the life with Org-Mode"), and [bookclub-tapas](https://emacsconf.org/2025/talks/bookclub-tapas "Bookclub tapas") on Sunday afternoon +- I spread [reference](https://emacsconf.org/2025/talks/reference "Emacs as a fully-fledged reference manager"), [latex](https://emacsconf.org/2025/talks/latex "LaTeX export in org-mode: the overhaul"), [bibliography](https://emacsconf.org/2025/talks/bibliography "An enhanced bibliography in org-mode for scientific research and self-directed learning"), [authoring](https://emacsconf.org/2025/talks/authoring "How Emacs became my authoring playground—no Lisp required"), and [blee-lcnt](https://emacsconf.org/2025/talks/blee-lcnt "Blee-LCNT: An Emacs-centered content production and self-publication framework") in case people want to hang out in each other’s Q&A sessions +- I wanted to generally have live Q&A in between talks that don’t have live Q&A. +- It’s okay to have a shorter day, since this is easier for people who are in Europe. +- [hyperboleqa](https://emacsconf.org/2025/talks/hyperboleqa "Questions and answers to help you fly with Hyperbole") is all Q&A. +- We could have an open mic session or a panel before [sat-close](https://emacsconf.org/2025/talks/sat-close "Saturday closing remarks / open session") +- Sunday morning in 2023 had some packet loss issues at around 9:30 + + +<a id="orgff99913"></a> + +## Review rescheduled talks + + (mapcar (lambda (o) + (list (plist-get o :slug) + (plist-get o :scheduled) + (plist-get o :emailed-schedule) + (emacsconf-schedule-difference-from-emailed o))) + (emacsconf-mail-rescheduled-talks)) + +For big changes, use emacsconf-mail-schedule-updates + +<table> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-right"> +</colgroup> +<tbody> +<tr> +<td class="org-left">schemacs</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T09:30:00"><2025-12-06 Sat 09:30-09:55></time></span></td> +<td class="org-left">2025-12-06 Sat 09:30-09:45</td> +<td class="org-right">0</td> +</tr> + +<tr> +<td class="org-left">reference</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T09:30:00"><2025-12-06 Sat 09:30-09:55></time></span></td> +<td class="org-left">2025-12-06 Sat 09:30-09:50</td> +<td class="org-right">0</td> +</tr> + +<tr> +<td class="org-left">gmail</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T10:15:00"><2025-12-06 Sat 10:15-10:40></time></span></td> +<td class="org-left">2025-12-06 Sat 10:10-10:30</td> +<td class="org-right">-5</td> +</tr> + +<tr> +<td class="org-left">juicemacs</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T10:15:00"><2025-12-06 Sat 10:15-10:35></time></span></td> +<td class="org-left">2025-12-06 Sat 10:05-10:25</td> +<td class="org-right">-10</td> +</tr> + +<tr> +<td class="org-left">python</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T11:20:00"><2025-12-06 Sat 11:20-11:40></time></span></td> +<td class="org-left">2025-12-06 Sat 11:05-11:25</td> +<td class="org-right">-15</td> +</tr> + +<tr> +<td class="org-left">latex</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T11:25:00"><2025-12-06 Sat 11:25-11:45></time></span></td> +<td class="org-left">2025-12-06 Sat 11:10-11:30</td> +<td class="org-right">-15</td> +</tr> + +<tr> +<td class="org-left">llm</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T13:00:00"><2025-12-06 Sat 13:00-13:25></time></span></td> +<td class="org-left">2025-12-06 Sat 13:00-13:20</td> +<td class="org-right">0</td> +</tr> + +<tr> +<td class="org-left">calc</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T13:40:00"><2025-12-06 Sat 13:40-14:05></time></span></td> +<td class="org-left">2025-12-06 Sat 13:40-13:50</td> +<td class="org-right">0</td> +</tr> + +<tr> +<td class="org-left">private-ai</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T13:45:00"><2025-12-06 Sat 13:45-14:05></time></span></td> +<td class="org-left">2025-12-06 Sat 13:40-14:00</td> +<td class="org-right">-5</td> +</tr> + +<tr> +<td class="org-left">blee-lcnt</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T14:15:00"><2025-12-06 Sat 14:15-14:55></time></span></td> +<td class="org-left">2025-12-06 Sat 14:00-14:20</td> +<td class="org-right">-15</td> +</tr> + +<tr> +<td class="org-left">commonlisp</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T14:25:00"><2025-12-06 Sat 14:25-14:45></time></span></td> +<td class="org-left">2025-12-06 Sat 14:20-14:40</td> +<td class="org-right">-5</td> +</tr> + +<tr> +<td class="org-left">graphics</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T14:55:00"><2025-12-06 Sat 14:55-15:20></time></span></td> +<td class="org-left">2025-12-06 Sat 14:50-15:10</td> +<td class="org-right">-5</td> +</tr> + +<tr> +<td class="org-left">greader</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-06T15:15:00"><2025-12-06 Sat 15:15-15:25></time></span></td> +<td class="org-left">2025-12-06 Sat 14:40-14:50</td> +<td class="org-right">-35</td> +</tr> + +<tr> +<td class="org-left">completion</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-07T11:00:00"><2025-12-07 Sun 11:00-11:20></time></span></td> +<td class="org-left">2025-12-07 Sun 11:20-11:40</td> +<td class="org-right">20</td> +</tr> + +<tr> +<td class="org-left">zettelkasten</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-07T13:00:00"><2025-12-07 Sun 13:00-13:25></time></span></td> +<td class="org-left">2025-12-07 Sun 13:00-13:20</td> +<td class="org-right">0</td> +</tr> + +<tr> +<td class="org-left">hyperboleqa</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-07T13:45:00"><2025-12-07 Sun 13:45-14:15></time></span></td> +<td class="org-left">2025-12-07 Sun 13:40-14:10</td> +<td class="org-right">-5</td> +</tr> + +<tr> +<td class="org-left">bookclub-tapas</td> +<td class="org-left"><span class="timestamp-wrapper"><time class="timestamp" datetime="2025-12-07T14:45:00"><2025-12-07 Sun 14:45-15:20></time></span></td> +<td class="org-left">2025-12-07 Sun 14:30-14:50</td> +<td class="org-right">-15</td> +</tr> +</tbody> +</table> + + +<a id="org26a8620"></a> + +## While speakers are working on their videos + + +### DONE Send draft schedule :email: + + +### DONE Send backstage and upload instructions :email: + + +### TODO Record pronunciations + + +### DONE Post the schedule publicly + + +<a id="orgb754ae6"></a> + +## While volunteers are working on captions + + +### DONE E-mail speakers asking them to confirm the pronunciations :email: + + +### Record intros and opening remarks + + +#### TODO Record sat-open remarks :emacsconf:record: + +Welcome to EmacsConf 2025, where we have fun +exploring how much we can do with a text editor. +It’s hard to give a general overview +of all the cool talks today and tomorrow, +so you can flip through the talks +and see what sparks your interests. +Don’t feel limited to one track or another. +The best parts of EmacsConf are the conversations. +The wiki has a page on how to watch and participate, +and I’ll give you a quick overview as well. +You can watch both streams at live.emacsconf.org +using free and open source software. +Using a streaming media player like mpv +seems to be the best way to watch in terms of performance +but there are also web-based players +just in case that’s all you’ve got. +The schedule shows the General track on top +and the Development track on the bottom, +so you can see what else is going on. +As you’re watching the talks, +you can refer to the schedule in another window. +Hover over the boxes to see the times and titles, +and click on the boxes in the schedule +to jump to the talk’s page for more details. +You can also get the schedule as an iCalendar file +or as an Org file in different time zones. +Many talks will be followed by +live Q&A web conferences with the speaker, +which will be done in BigBlueButton or BBB. +These are indicated with a solid border on the schedule +and by Q&A: BBB on the schedule page. +You can join the web conference room +by clicking on the BBB link +on the schedule page or the talk’s webpage. +Then you can ask your questions yourself when the Q&A starts. +To improve performance, please keep your webcam off +and stay muted until it’s your turn to talk. +If you don’t like Javascript, +you can still ask questions via IRC +and the hosts can read them out for you. +We’re probably going to automatically switch +between talks and Q&A sessions, +so the transitions on the stream might be a little sudden. + +People in the BigBlueButton room +can continue the conversation +even after the talk moves off-stream. +and you can also reach out to the speakers +using the contact information on the talk page. + +Other talks will have Q&A via Etherpad or IRC, +depending on what the speakers prefer. +This is indicated in the schedule with a dashed border +and on the schedule page as well. +Some talks will have the Q&A after the event, +so you can add your questions to their Etherpad +or ask on IRC. +We’ll e-mail the speakers afterwards +and update the talk pages when they answer. +The schedule pages and track pages have quick shortcuts +so that you can find out more about talks, open the Etherpads, +and join the Q&A sessions. The watch page has more tips +on how to make the most of Q&A. +If you can, please add notes and ask questions +in the Etherpad for the talk. That makes it easier +for everyone to share their notes, +and speakers and hosts can read the questions from there. +We’ll copy the notes to the talk pages afterwards. +We have one pad for each talk, +so you can follow the links to get to the next one +or go back to the schedule and get the link from there. +If you have general feedback about +the conference itself, please put it in +pad.emacsconf.org/2025 , which is linked on each pad. +You can also use this as a general community message board +for things like Help Wanted. +Internet Relay Chat or IRC can be another great way +to be part of lots of conversations. +You can use chat.emacsconf.org to join the IRC channels +through your web browser. The tabs on the left can help you +switch between the different channels. +There’s #emacsconf-gen for the General track +and #emacsconf-dev for the Development track. +If you need to reach us, you can join #emacsconf-org +or e-mail emacsconf-org-private@gnu.org. +You can use #emacsconf for hallway conversations. +Of course, you can join any of these channels +with your favourite IRC client. +You can connect to irc.libera.chat +port 6697 with TLS. +Once again, we’re going to be streaming with open captions +for most of the talks this year, thanks to our speakers and +captioning volunteers. The captioned talks are indicated +on the schedule, and with any luck, we’ll be posting +transcripts on talk pages shortly after the talks start. +If you need additional accommodations, +please let us know in #emacsconf-org +and we’ll see if we can make things happen. +If something goes down, we’ll update status.emacsconf.org. +If it doesn’t look like we’ve noticed yet, +please let us know in the #emacsconf-org IRC channel, +where we will be quietly panicking. +In all of these conversations, please keep in mind +our guidelines for conduct. You can find them on the wiki, +They basically boil down to: please be nice. +If all goes well, the prerecorded talks and transcripts +should be available from the talk pages +shortly after they start playing, +and we’ll post the recordings of live talks +and Q&A sessions within the next month or so. +If you’d like to get an update, you can subscribe to +the emacsconf-discuss mailing list. +All right, let’s get going. +Leo is hosting the general track, +and Corwin hosting the development track. +The other volunteers and I will run around mostly backstage, +and you’ll probably meet us in the closing remarks. +That’s also where we get to thank +all the people and organizations +who make EmacsConf possible. +Thanks for coming to EmacsConf 2025. + + +#### TODO Record sun-open remarks + +Welcome to the second day of EmacsConf 2025. +The best parts of EmacsConf are the conversations. +The wiki has a page on how to watch and participate, +and I’ll give you a quick overview as well. +You can watch the stream at live.emacsconf.org +using free and open source software. +Using a streaming media player like mpv +seems to be the best way to watch in terms of performance +but there are also web-based players +just in case that’s all you’ve got. +As you’re watching the talks, +you can refer to the schedule in another window. +Hover over the boxes to see the times and titles, +and click on the boxes in the schedule +to jump to the talk’s page for more details. +You can also get the schedule as an iCalendar file +or as an Org file in different time zones. + +Many talks will be followed by +live Q&A web conferences with the speaker, +which will be done in BigBlueButton or BBB. +These are indicated with a solid border on the schedule +and by Q&A: BBB on the schedule page. +You can join the web conference room +by clicking on the BBB link +on the schedule page or the talk’s webpage. +Then you can ask your questions yourself when the Q&A starts. +To improve performance, please keep your webcam off +and stay muted until it’s your turn to talk. +If you don’t like Javascript, +you can still ask questions via IRC +and the hosts can read them out for you. + +We’re probably going to automatically switch +between talks and Q&A sessions, +so the transitions on the stream might be a little sudden, +People in the BigBlueButton room +can continue the conversation +even after the talk moves off-stream, +and you can also reach out to the speakers +using the contact information on the talk page. + +Other talks will have Q&A via Etherpad or IRC, +depending on what the speakers prefer. +This is indicated in the schedule with a dashed border +and on the schedule page as well. +Please ask your questions in the recommended places +so that the speakers can easily see them. + +Some talks will have the Q&A after the event, +so you can add your questions to their Etherpad. +We’ll e-mail the speakers afterwards +and update the talk pages when they answer. + +We’re going to start Sunday morning +with more IRC/Etherpad Q&A +to try to get around +some of the bandwidth issues +that we noticed last year. + +The schedule pages and track pages have quick shortcuts +so that you can find out more about talks, open the Etherpads, +and join the Q&A sessions. The watch page has more tips +on how to make the most of Q&A. +If you can, please add notes and ask questions +in the Etherpad for the talk. That makes it easier +for everyone to share their notes, +and speakers and hosts can read the questions from there. +We’ll copy the notes to the talk pages afterwards. +We have one pad for each talk, +so you can follow the links to get to the next one +or go back to the schedule and get the link from there. +If you have general feedback about +the conference itself, please put it in +pad.emacsconf.org/2025 , which is linked on each pad. +You can also use this as a general community message board +for things like Help Wanted. +Internet Relay Chat or IRC can be another great way +to be part of lots of conversations. +You can use chat.emacsconf.org to join the IRC channels +through your web browser. The tabs on the left can help you +switch between the different channels. +Most discussions will be in +\#emacsconf-gen for the General track. +If you need to reach us, you can join #emacsconf-org +or e-mail emacsconf-org-private@gnu.org. +You can use #emacsconf for hallway conversations. +Of course, you can join any of these channels +with your favourite IRC client. +You can connect to irc.libera.chat +port 6697 with TLS. +Once again, we’re going to be streaming with open captions +for most of the talks this year, thanks to our speakers and +captioning volunteers. The captioned talks are indicated +on the schedule, and with any luck, we’ll be posting +transcripts on talk pages shortly after the talks start. +If you need additional accommodations, +please let us know in #emacsconf-org +and we’ll see if we can make things happen. +If something goes down, we’ll update status.emacsconf.org. +If it doesn’t look like we’ve noticed yet, +please let us know in the #emacsconf-org IRC channel, +where we will be quietly panicking. +In all of these conversations, please keep in mind +our guidelines for conduct. You can find them on the wiki, +They basically boil down to: please be nice. +If all goes well, the prerecorded talks and transcripts +should be available from the talk pages +shortly after they start playing, +and we’ll post the recordings of live talks +and Q&A sessions within the next month or so. +If you’d like to get an update, you can subscribe to +the emacsconf-discuss mailing list. +All right, let’s get going. +Leo Vivier is hosting the general track again today. +The other volunteers and I will run around mostly backstage, +and you’ll probably meet us in the closing remarks. +That’s also where we get to thank +all the people and organizations +who make EmacsConf even possible. +Thanks for coming to EmacsConf 2025. + + +### TODO Generate assets + + +### TODO Send check-in details :email: + + +### DONE Ask libera.chat to increase IRC limit + + +<a id="orga46a5dd"></a> + +## After the conference + + +### TODO Send thanks and follow-up questions :email: + + +<a id="shifts"></a> + +## DONE Confirm shifts + +<a name="shifts"></a> + +AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition) + +Saturday Dec 6 2025 + +<table id="org41c47dd"> + + +<colgroup> +<col class="org-left"> + +<col class="org-right"> + +<col class="org-right"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<thead> +<tr> +<th scope="col" class="org-left"> </th> +<th scope="col" class="org-right">Start</th> +<th scope="col" class="org-right">End</th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/host/">Host</a></th> +<th scope="col" class="org-left">Streamer</th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/checkin/">Checkin</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/irc/">IRC</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/pad/">Pad</a></th> +<th scope="col" class="org-left">Coord</th> +</tr> +</thead> +<tbody> +<tr> +<td class="org-left">Gen AM</td> +<td class="org-right">09:00</td> +<td class="org-right">12:00</td> +<td class="org-left">zaeph</td> +<td class="org-left">sachac</td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Gen PM</td> +<td class="org-right">13:00</td> +<td class="org-right">17:00</td> +<td class="org-left">zaeph</td> +<td class="org-left">sachac</td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Dev AM</td> +<td class="org-right">10:00</td> +<td class="org-right">12:00</td> +<td class="org-left">corwin</td> +<td class="org-left">sachac</td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Dev PM</td> +<td class="org-right">13:00</td> +<td class="org-right">17:00</td> +<td class="org-left">corwin</td> +<td class="org-left">sachac</td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> +</tbody> +</table> + +Sunday Dec 7 2025 + +<table id="org22aafa8"> + + +<colgroup> +<col class="org-left"> + +<col class="org-right"> + +<col class="org-right"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<thead> +<tr> +<th scope="col" class="org-left"> </th> +<th scope="col" class="org-right">Start</th> +<th scope="col" class="org-right">End</th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/host/">Host</a></th> +<th scope="col" class="org-left">Streamer</th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/checkin/">Checkin</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/irc/">IRC</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/pad/">Pad</a></th> +<th scope="col" class="org-left">Coord</th> +</tr> +</thead> +<tbody> +<tr> +<td class="org-left">Gen AM</td> +<td class="org-right">09:00</td> +<td class="org-right">12:00</td> +<td class="org-left">zaeph/corwin</td> +<td class="org-left">sachac</td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Gen PM</td> +<td class="org-right">13:00</td> +<td class="org-right">17:00</td> +<td class="org-left">zaeph/corwin</td> +<td class="org-left">sachac</td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> +</tbody> +</table> + +Backups: + +- dev host/streamer: +- gen host/streamer: +- checkin, IRC, pad: + +Interested in a shift? Please e-mail <mailto:emacsconf-org-private@gnu.org> and we’ll help you figure out what you need to learn. + + `(setq emacsconf-shifts + (list + ,@(apply #'append + (mapcar + (lambda (day) + (let ((headers + (mapcar + (lambda (field) + (intern + (concat + ":" + (downcase + (if (string-match org-link-bracket-re field) + (match-string 2 field) + field))))) + (seq-drop (car (cadr day)) 3)))) + (mapcar + (lambda (row) + (apply #'append + (list 'list :id + (when (string-match "^\\([^ ]+\\) \\(AM\\|PM\\)" (car row)) + (format "%s-%s-%s" + (car day) + (downcase (match-string 2 (car row))) + (downcase (match-string 1 (car row))))) + :track + (if (string-match "^Gen" (car row)) "General" "Development") + :start + (format "%sT%s:00%s" + (elt day 2) + (elt row 1) + emacsconf-timezone-offset) + :end + (format "%sT%s:00%s" + (elt day 2) + (elt row 2) + emacsconf-timezone-offset)) + (seq-map-indexed + (lambda (value index) + (unless (string= value "") + (list (elt headers index) value))) + (seq-drop row 3)))) + (cdr (cadr day))) + )) + (list + (list "sat" sat "2025-12-06") + (list "sun" sun "2025-12-07")))))) + + +<a id="check-emacsconf-infrastructure"></a> + +# TODO Check EmacsConf infrastructure :project: + +- [ ] IRC +- [ ] Streaming assets +- [ ] Publishing to the wiki +- [ ] Web conference +- [ ] OBS +- [ ] Publishing to the media server +- [ ] Etherpad +- [ ] Streaming +- [ ] Toobnix +- [ ] YouTube +- [ ] Mumble: Can join from my phone, can speak on stream + + +<a id="check-emacsconf-infrastructure-bigbluebutton"></a> + +## TODO BigBlueButton + +- Plan: Scale up the bbb.emacsverse.org on Sacha’s Linode account +- [Installation notes from last year](https://emacsconf.org/2024/organizers-notebook/#check-emacsconf-infrastructure-bigbluebutton) + + +### DONE Create meeting rooms for each speaker + +[Creating talk BBB rooms](file:///home/sacha/proj/emacsconf/wiki/organizers-notebook/index.md) + + +### TODO Back up after the conference + +[Backing up BBB](file:///home/sacha/proj/emacsconf/wiki/organizers-notebook/index.md) + + +### DONE Set up moderator access codes for all the meeting rooms, and make it so people can start the meeting + +[Setting up moderator access codes](file:///home/sacha/proj/emacsconf/wiki/organizers-notebook/index.md) + + +### DONE Check BBB audio from my phone + + +### Customize BigBlueButton branding + + +#### TODO Change background presentation + +<https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-presentation> + + +#### TODO Modify landing page + +/var/www/bigbluebutton-default/assets/index.html +keep backup copy as it will be overwritten when bbb-conf is called + + +#### TODO Change default welcome message + +<https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-welcome-message> + + +#### TODO Change html5 title + +/usr/share/bigbluebutton/html5-client/private/config/settings.yml + +TARGET=/usr/share/bigbluebutton/html5-client/private/config/settings.yml +yq e -i “.public.app.clientTitle = \\”EmacsConf\\“” $TARGET + + +#### TODO Try live captions + +<https://docs.bigbluebutton.org/3.0/administration/customize/#enable-live-captions> + + +#### TODO Explore meeting layout? Default to custom, hosts will need to drag people’s webcam over if there’s a share + + +<a id="check-emacsconf-infrastructure-irc-web-client"></a> + +## IRC web client + +On front0: +cd ~thelounge; sudo -u thelounge nohup node /usr/bin/thelounge start + + +### DONE Ask libera.chat to increase connections allowed from chat.emacsconf.org on Dec 6 and 7 + +[IRC web client](file:///home/sacha/proj/emacsconf/wiki/organizers-notebook/index.md) + + +<a id="check-emacsconf-infrastructure-irc-announcements"></a> + +## IRC announcements + + +### TODO Confirm manual IRC announcements + + +### TODO Confirm automated IRC announcements from res + + +<a id="check-emacsconf-infrastructure-media"></a> + +## Media + + +### DONE Switch public media to unprotected root before the conference + +1. Clear public media directory. +2. Set `media_protect_root` to false in Ansible `group_vars/all.yml`. +3. `ansible-playbook -i inventory.yml prod-playbook.yml --tags media` + +You can generate the index with `emacsconf-publish-update-media`. + + +<a id="check-emacsconf-infrastructure-publishing-resources-to-the-wiki"></a> + +## DONE Publishing resources to the wiki + +ansible-playbook -i inventory.yml prod-playbook.yml –tags publish + + +<a id="check-emacsconf-infrastructure-publishing-videos-to-the-media-server"></a> + +## TODO Publishing videos to the media server + + +<a id="check-emacsconf-infrastructure-playing-videos-switching-to-windows"></a> + +## Playing videos, switching to windows + + +### DONE Generate test videos for everything + +emacsconf-stream-generate-test-videos + + +### TODO Document how to get that set up again + + +<a id="check-emacsconf-infrastructure-etherpad"></a> + +## Etherpad + + +### STARTED Try upgrading to 2.x + +<https://galaxy.ansible.com/ui/repo/published/s3lph/pads/content/role/etherpad/> +<a href="https://git.emacsconf.org/emacsconf-ansible/tree/roles/pad/tasks/main.yml">roles/pad/tasks/main.yml</a> + +nodemon -e yml -w ../../roles/pad/tasks/main.yml -x “vagrant up –provision” + +<http://pad.emacsconf.org.vagrant/> + +Progress: +<http://pad.emacsconf.org.vagrant:9001/p/2025-hyperboleqa> works +<http://pad.emacsconf.org.vagrant/p/2025-hyperboleqa> works now that I passthrough .js + +<http://pad.emacsconf.org.vagrant/padbootstrap-rLLvrD2UOFI.min.js> + + +### Generate pads for all the talks + + +### TODO Generate the main index + + +<a id="check-emacsconf-infrastructure-do-a-dry-run"></a> + +## TODO Do a dry run + + +### TODO Generate all the test assets + + +### DONE Test connecting to VNC and streaming via OBS :emacsconf: + + +<a id="check-emacsconf-infrastructure-resizing"></a> + +## Resizing + +live0: 64GB +front0: 32GB +meet: 64GB + + +### TODO Resize nodes before production + +live0: 64GB +front0: 32GB +meet: 64GB + + +### TODO Resize nodes after production + +live0: nanode +front0: nanode + + +### TODO Resize meet after production + +meet: nanode + + +<a id="processes-and-notes"></a> + +# Processes and notes + + +<a id="processes-and-notes-hosting"></a> + +## Hosting + + +### TODO Finalize host for dev track + + +<a id="processes-and-notes-erc"></a> + +## ERC + +Some convenient commands are defined in <a href="https://git.emacsconf.org/emacsconf-el/tree/emacsconf-erc.el">emacsconf-erc.el</a>. + +<table> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<tbody> +<tr> +<td class="org-left">/opall</td> +<td class="org-left">Grant operator status in the Emacsconf channels</td> +</tr> + +<tr> +<td class="org-left">/deopall</td> +<td class="org-left">Remove operator status in the Emacsconf channels</td> +</tr> + +<tr> +<td class="org-left">/conftopic</td> +<td class="org-left">Set the first part of the topic</td> +</tr> +</tbody> +</table> + + +<a id="org9f7b814"></a> + +## Uploading videos + + +### YouTube + +emacsconf-publish-youtube-step-through-publishing + + +### Toobnix + + +<a id="decisions"></a> + +# Decisions + + +<a id="support-code"></a> + +# Support code + + (defun my-ox-link-path (link _ info) + (let* ((raw-path (org-element-property :path link))) + (setq raw-path + (org-export-file-uri + (org-publish-file-relative-name raw-path info))) + ;; Possibly append `:html-link-home' to relative file + ;; name. + (let ((home (and (plist-get info :html-link-home) + (org-trim (plist-get info :html-link-home))))) + (when (and home + (plist-get info :html-link-use-abs-url) + (not (file-name-absolute-p raw-path))) + (setq raw-path (concat (file-name-as-directory home) raw-path)))) + raw-path)) + + (defun my-org-md-link (link desc info) + (if (string= (org-element-property :type link) "file") + (let ((path (my-ox-link-path link desc info))) + (if (string= (file-name-extension path) "svg") + (with-temp-buffer + (insert-file-contents-literally path) + (buffer-string)) + (org-md-link link desc info))) + (org-md-link link desc info))) + + (with-eval-after-load 'ox-md + (setf + (alist-get 'link (org-export-backend-transcoders (org-export-get-backend 'md))) + 'my-org-md-link)) + diff --git a/2025/organizers-notebook/index.org b/2025/organizers-notebook/index.org new file mode 100644 index 00000000..2160b922 --- /dev/null +++ b/2025/organizers-notebook/index.org @@ -0,0 +1,1063 @@ +# [[elisp:(progn (memoize 'emacsconf-get-talk-info "5 seconds") (condition-case nil (org-md-export-to-markdown) (error nil)) (memoize-restore 'emacsconf-get-talk-info))][Export this file to Markdown]] +#+TAGS: emacsconf +# [[elisp:(memoize 'emacsconf-get-talk-info "5 seconds")][Memoize emacsconf-get-talk-info]] - [[elisp:(memoize-restore 'emacsconf-get-talk-info)][Unmemoize]] +#+todo: TODO(t) SOMEDAY STARTED INPROGRESS(i) WAITING(w) STANDBY(s) BLOCKED(b) | DONE(x) CANCELLED(c) +#+OPTIONS: h:6 toc:nil num:nil ':t +#+PROPERTY: header-args :results silent :exports code :tangle yes +#+EXPORT_FILE_NAME: ../organizers-notebook.md +#+PROPERTY: QUANTIFIED Emacs + +#+begin_export md +<!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. --> +[[!sidebar content=""]] + +This file is automatically exported from [/2025/organizers-notebook/index.org](/2025/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/). + +You might also like the [general organizers' notebook](/organizers-notebook) and [the organizers' notebook from 2024](/2024/organizers-notebook). +#+end_export + + + +#+NAME: list-headings +#+begin_src emacs-lisp :results value replace :exports results :eval never-export :var heading="Help wanted" :var match="helpwanted" +(emacsconf-surround + (concat heading ":\n\n") + (string-join + (delq nil + (org-map-entries + (lambda () + (when (and (org-entry-is-todo-p) (not (org-entry-is-done-p))) + (format "- %s %s\n" + (org-link-make-string + (concat "#" (org-entry-get (point) "CUSTOM_ID")) + (org-entry-get (point) "ITEM")) + (emacsconf-surround + "(by " + (and (org-entry-get (point) "DEADLINE") + (replace-regexp-in-string "[<>]" "" (org-entry-get (point) "DEADLINE"))) + ")" + "")))) + match nil)) + "") +"" "") +#+end_src + +#+RESULTS: list-headings +:results: +:end: + +#+CALL: list-headings(heading="Decisions to make", match="decision") + +#+RESULTS: +:results: +:end: + + +#+TOC: headlines 2 +* COMMENT Shortcuts +:PROPERTIES: +:CUSTOM_ID: shortcuts +:END: + +[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org][Common notebook]] + +* TODO Timeline +:PROPERTIES: +:CUSTOM_ID: timeline +:END: + +| | | Days since previous milestone | +| CFP | [2025-06-27 Fri] | | +| CFP deadline | [2025-09-19 Fri] | 84 | +| Speaker notifications | [2025-09-26 Fri] | | +| Publish schedule | [2025-10-24 Fri] | | +| Video submission deadline | [2025-10-31 Fri] | 42 | +| EmacsConf | [2025-12-06 Sat] | 36 | +#+TBLFM: @3$3=@3$2-@2$2::@6$3=@6$2-@3$2::@7$3=@7$2-@6$2 + +We like to have at least a month to work on audio +normalization and transcription, and we want +speakers to have at least a month to work on their +videos (considering early submissions will already +have gotten started on processing). + +* About this document +:PROPERTIES: +:CUSTOM_ID: about-this-doc +:END: + +Tags: +- =conforg=: Requires access to private conf.org repository + +* Communications plan +:PROPERTIES: +:CUSTOM_ID: comms +:END: + +Objectives: +- keep everyone in the loop without them feeling like they're overloaded + +Everyone: +- [ ] Call for participation (speakers and volunteers) +- [ ] Reminder about CFP +- [ ] Last call + +Speakers: +- [ ] Send all speakers backstage access and upload instructions +- [ ] Send all speakers check-in instructions + +Volunteers: +- [ ] Send captioning volunteers the backstage info +- [ ] Send past captioning volunteers an invitation to participate - ask when there's a lot of load +- [ ] Ask for help with audio processing + +* Good/better/best +:PROPERTIES: +:CUSTOM_ID: good-better-best +:END: + +This table makes it easier to move the slider depending on who wants +to volunteer and how much we can get done. At some point, we'll figure +out how to track our current status so we know what we need to +scramble to do in order to get the conference off the ground. *bold* +is our current goal. Feel free to volunteer for anything that +interests you! + + | | Good | Better | Best | + | Streaming | Regular stream | + alternate streams on PeerTube | + alternate streams on YouTube | + | 480p | Same on live | Separate node | Ansible setup | + | Audio normalization | Core org handling it | Other volunteer | Multiple volunteers | + | Video resolution | Usual reminders | Extra reminders | Everyone remembering to use a large font size | + | Intros | Standard, recorded | Reviewed by speakers | More details/context | + | Pad | v1.9.7 | v2.x | | + +* Phases +:PROPERTIES: +:CUSTOM_ID: phases +:END: +** DONE Set up organizers notebook +CLOSED: [2025-06-17 Tue 10:41] +:LOGBOOK: +- State "DONE" from "TODO" [2025-06-17 Tue 10:41] +:END: + +** DONE Draft CFP +CLOSED: [2025-09-30 Tue 09:37] +:PROPERTIES: +:CUSTOM_ID: cfp +:END: + +**** Draft linked pages +:PROPERTIES: +:CUSTOM_ID: phases-draft-cfp-draft-linked-pages +:END: + +- [X] cfp +- [X] submit page +- [X] year index + +**** DONE Check with other organizers +CLOSED: [2025-06-24 Tue 21:15] DEADLINE: <2025-06-23 Mon> +:PROPERTIES: +:CUSTOM_ID: phases-draft-cfp-check-with-other-organizers +:END: +**** DONE Update dates in emacsconf.el +CLOSED: [2025-06-25 Wed 09:13] + +[[file:~/proj/emacsconf/lisp/emacsconf.el]] +[[file:~/proj/emacsconf/lisp/emacsconf-erc.el]] +**** DONE Update conf topic +CLOSED: [2025-09-30 Tue 09:37] +[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#phases-and-lessons-learned-draft-cfp-update-the-irc-topic][Update the IRC topic]] +**** DONE Remove draft marker +CLOSED: [2025-09-30 Tue 09:37] + +- [ ] cfp +- [ ] submit + +**** DONE Post CFP in the usual places +CLOSED: [2025-06-30 Mon 16:32] SCHEDULED: <2025-06-27 Fri> +:PROPERTIES: +:CUSTOM_ID: phases-draft-cfp-post-cfp-in-the-usual-places +:END: +- [ ] emacsconf-discuss +- [ ] reddit.com/r/emacs +- [ ] Emacs News +- [ ] emacs-tangents or info-gnu-emacs +- [ ] Mastodon +- [ ] Bluesky +- [ ] X + +** DONE Draft schedule +CLOSED: [2025-11-04 Tue 12:05] +:PROPERTIES: +:CUSTOM_ID: draft-schedule +:END: + +#+NAME: schedule +#+begin_src emacs-lisp :results value replace :exports none :eval never-export :var filename="schedule.svg" +(require 'emacsconf) +(require 'emacsconf-schedule) +(setq emacsconf-schedule-tracks + '((:label "Saturday" + :start "2025-12-06 9:00" + :end "2025-12-06 18:00" + :tracks ("General" "Development")) + (:label "Sunday" + :start "2025-12-07 9:00" + :end "2025-12-07 18:00" + :tracks ("General" "Development")))) +(let ((emacsconf-schedule-default-buffer-minutes 10) + (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20) + (emacsconf-schedule-break-time 10) + (emacsconf-schedule-lunch-time 60) + (emacsconf-use-absolute-url t) + (emacsconf-schedule-strategies '(emacsconf-schedule-allocate-buffer-time + emacsconf-schedule-copy-previous-track)) + (emacsconf-schedule-validation-functions + '(emacsconf-schedule-validate-time-constraints + ;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered + emacsconf-schedule-validate-no-cancelled-talks + emacsconf-schedule-validate-all-talks-present + emacsconf-schedule-validate-no-duplicates + emacsconf-schedule-validate-videos-fit-in-time + ))) + (setq emacsconf-schedule-plan + '(("GEN Saturday, Dec 6" :start "2025-12-06 09:00" :set-track "General") + sat-open + org-babel ; <= 10:30 EST + reference ; any; plan before bibliography talk + gmail ; <= 12:00 EST + gnus + latex ; >= 11:00 EST and <= 13:00 EST + (lunch :start "12:00") + calc ; >= 10:00 EST and <= 16:00 EST Saturday + blee-lcnt ; any + greader ; any time + open-mic + sat-close + ("DEV Saturday, Dec 6" :start "2025-12-06 9:30" :set-track "Development") + schemacs ; <= 11:00 EST + juicemacs ; <= 11:00 EST + swanky ; any + python ; <= 14:00 EST + (lunch :start "12:00") + llm ; >= 10:00 EST + private-ai ; any + commonlisp ; >= 14:00 EST + graphics + ("GEN Sunday, Dec 7" :start "2025-12-07 09:00" :set-track "General") + sun-open + modern ; any + reader ; any + weights ; <= 15:00 EST + completion + (lunch :start "12:00" :start "16:30") + zettelkasten ; >= 12:00 EST + hyperboleqa ; >= 12:00 EST and <= 15:00 EST + gardening ; >= 11:00 EST + bookclub-tapas ; >= 13:00 EST + (sun-close) + )) + (setq emacsconf-schedule-draft (emacsconf-schedule-prepare (emacsconf-schedule-inflate-sexp emacsconf-schedule-plan))) + (prog1 (string-join (emacsconf-schedule-validate emacsconf-schedule-draft) "\n") + (let ((emacsconf-schedule-svg-modify-functions + '(emacsconf-schedule-svg-color-by-availability + ;emacsconf-schedule-svg-color-by-status + ))) + (with-temp-file (expand-file-name filename (file-name-directory emacsconf-org-file)) + (svg-print (emacsconf-schedule-svg 500 700 emacsconf-schedule-draft 'vertical))) + (with-temp-file (expand-file-name filename (expand-file-name "organizers-notebook" (expand-file-name emacsconf-year emacsconf-directory))) + (svg-print (emacsconf-schedule-svg 500 700 emacsconf-schedule-draft 'vertical)))) + ;; (with-temp-file (expand-file-name filename (file-name-directory emacsconf-org-file)) + ;; (svg-print (emacsconf-schedule-svg 800 300 emacsconf-schedule-draft))) + ;; (with-temp-file (expand-file-name filename (expand-file-name "organizers-notebook" (expand-file-name emacsconf-year emacsconf-directory))) + ;; (svg-print (emacsconf-schedule-svg 800 300 emacsconf-schedule-draft)))) + (clear-image-cache))) +#+end_src + +#+RESULTS: schedule +:results: +saturday closing remarks: Starts at 16:00 before 16:30 +sunday closing remarks: Starts at 15:40 before 16:30 +:end: + +#+ATTR_ORG: :width 500 +[[file:schedule.svg]] + +Legend: +- light blue: constraint is <= a time +- peach: constraint is >= a time +- solid line: Q&A will be through BigBlueButton web conference +- dashed line: Q&A will be IRC/Etherpad during the event or e-mail after the event + +Notes: + +- [2025-12-05 Fri] cancelled emacsconf:bibliography, moved emacsconf:zettelkasten to Saturday +- [2025-12-03 Wed] moved emacsconf:gnus to Sat morning; added time to talks to accommodate actual video length +- [2025-12-01 Mon] cancelled emacsconf:languages +- [2025-11-27 Thu] cancelled emacsconf:authoring +- [2025-11-24 Mon] uncancelled emacsconf:weights +- [2025-11-22 Sat] emacsconf:weights and emacsconf:claude-code cancelled, moved emacsconf:gnus and emacsconf:gardening earlier for a lighter, earlier close. They're both async. Added emacsconf:graphics +- [2025-11-11 Tue] emacsconf:n-angulator cancelled +- [2025-11-01 Sat] emacsconf:life cancelled +- [2025-10-31 Fri] emacsconf:writing cancelled +- AI dev afternoon: emacsconf:llm, emacsconf:claude-code, emacsconf:private-ai feels like a good progression +- I kinda like this spread-out combo of emacsconf:zettelkasten, emacsconf:gardening, emacsconf:writing, and emacsconf:bookclub-tapas on Sunday afternoon +- I spread emacsconf:reference, emacsconf:latex, emacsconf:bibliography, emacsconf:authoring, and emacsconf:blee-lcnt in case people want to hang out in each other's Q&A sessions +- I wanted to generally have live Q&A in between talks that don't have live Q&A. +- It's okay to have a shorter day, since this is easier for people who are in Europe. +- emacsconf:hyperboleqa is all Q&A. +- We could have an open mic session or a panel before emacsconf:sat-close +- Sunday morning in 2023 had some packet loss issues at around 9:30 +** Review rescheduled talks + +#+begin_src emacs-lisp :results table replace +(mapcar (lambda (o) + (list (plist-get o :slug) + (plist-get o :scheduled) + (plist-get o :emailed-schedule) + (emacsconf-schedule-difference-from-emailed o))) + (emacsconf-mail-rescheduled-talks)) +#+end_src + +For big changes, use emacsconf-mail-schedule-updates + +#+RESULTS: +:results: +| schemacs | <2025-12-06 Sat 09:30-09:55> | 2025-12-06 Sat 09:30-09:45 | 0 | +| reference | <2025-12-06 Sat 09:30-09:55> | 2025-12-06 Sat 09:30-09:50 | 0 | +| gmail | <2025-12-06 Sat 10:15-10:40> | 2025-12-06 Sat 10:10-10:30 | -5 | +| juicemacs | <2025-12-06 Sat 10:15-10:35> | 2025-12-06 Sat 10:05-10:25 | -10 | +| python | <2025-12-06 Sat 11:20-11:40> | 2025-12-06 Sat 11:05-11:25 | -15 | +| latex | <2025-12-06 Sat 11:25-11:45> | 2025-12-06 Sat 11:10-11:30 | -15 | +| llm | <2025-12-06 Sat 13:00-13:25> | 2025-12-06 Sat 13:00-13:20 | 0 | +| calc | <2025-12-06 Sat 13:40-14:05> | 2025-12-06 Sat 13:40-13:50 | 0 | +| private-ai | <2025-12-06 Sat 13:45-14:05> | 2025-12-06 Sat 13:40-14:00 | -5 | +| blee-lcnt | <2025-12-06 Sat 14:15-14:55> | 2025-12-06 Sat 14:00-14:20 | -15 | +| commonlisp | <2025-12-06 Sat 14:25-14:45> | 2025-12-06 Sat 14:20-14:40 | -5 | +| graphics | <2025-12-06 Sat 14:55-15:20> | 2025-12-06 Sat 14:50-15:10 | -5 | +| greader | <2025-12-06 Sat 15:15-15:25> | 2025-12-06 Sat 14:40-14:50 | -35 | +| completion | <2025-12-07 Sun 11:00-11:20> | 2025-12-07 Sun 11:20-11:40 | 20 | +| zettelkasten | <2025-12-07 Sun 13:00-13:25> | 2025-12-07 Sun 13:00-13:20 | 0 | +| hyperboleqa | <2025-12-07 Sun 13:45-14:15> | 2025-12-07 Sun 13:40-14:10 | -5 | +| bookclub-tapas | <2025-12-07 Sun 14:45-15:20> | 2025-12-07 Sun 14:30-14:50 | -15 | +:end: + +** While speakers are working on their videos +*** DONE Send draft schedule :email: +CLOSED: [2025-10-03 Fri 11:07] SCHEDULED: <2025-10-03 Fri> +:PROPERTIES: +:CREATED: [2025-09-30 Tue 09:38] +:Effort: 0:30 +:END: +:LOGBOOK: +CLOCK: [2025-10-03 Fri 10:26]--[2025-10-03 Fri 11:07] => 0:41 +:END: + +*** DONE Send backstage and upload instructions :email: +CLOSED: [2025-10-14 Tue 18:31] SCHEDULED: <2025-10-10 Fri> +:PROPERTIES: +:CREATED: [2025-09-30 Tue 09:39] +:END: +*** TODO Record pronunciations +*** DONE Post the schedule publicly +CLOSED: [2025-11-04 Tue 12:05] +** While volunteers are working on captions +*** DONE E-mail speakers asking them to confirm the pronunciations :email: +CLOSED: [2025-11-21 Fri 15:09] SCHEDULED: <2025-11-21 Fri> +:PROPERTIES: +:CREATED: [2025-09-30 Tue 09:39] +:END: +*** Record intros and opening remarks +:PROPERTIES: +:CUSTOM_ID: intros +:END: + +**** TODO Record sat-open remarks :emacsconf:record: +:PROPERTIES: +:Effort: 0:30 +:CUSTOM_ID: phases-record-intros-and-opening-remarks-record-sat-open-remarks +:END: + +Welcome to EmacsConf 2025, where we have fun +exploring how much we can do with a text editor. +It's hard to give a general overview +of all the cool talks today and tomorrow, +so you can flip through the talks +and see what sparks your interests. +Don't feel limited to one track or another. +The best parts of EmacsConf are the conversations. +The wiki has a page on how to watch and participate, +and I'll give you a quick overview as well. +You can watch both streams at live.emacsconf.org +using free and open source software. +Using a streaming media player like mpv +seems to be the best way to watch in terms of performance +but there are also web-based players +just in case that's all you've got. +The schedule shows the General track on top +and the Development track on the bottom, +so you can see what else is going on. +As you're watching the talks, +you can refer to the schedule in another window. +Hover over the boxes to see the times and titles, +and click on the boxes in the schedule +to jump to the talk's page for more details. +You can also get the schedule as an iCalendar file +or as an Org file in different time zones. +Many talks will be followed by +live Q&A web conferences with the speaker, +which will be done in BigBlueButton or BBB. +These are indicated with a solid border on the schedule +and by Q&A: BBB on the schedule page. +You can join the web conference room +by clicking on the BBB link +on the schedule page or the talk's webpage. +Then you can ask your questions yourself when the Q&A starts. +To improve performance, please keep your webcam off +and stay muted until it's your turn to talk. +If you don't like Javascript, +you can still ask questions via IRC +and the hosts can read them out for you. +We're probably going to automatically switch +between talks and Q&A sessions, +so the transitions on the stream might be a little sudden. + +People in the BigBlueButton room +can continue the conversation +even after the talk moves off-stream. +and you can also reach out to the speakers +using the contact information on the talk page. + +Other talks will have Q&A via Etherpad or IRC, +depending on what the speakers prefer. +This is indicated in the schedule with a dashed border +and on the schedule page as well. +Some talks will have the Q&A after the event, +so you can add your questions to their Etherpad +or ask on IRC. +We'll e-mail the speakers afterwards +and update the talk pages when they answer. +The schedule pages and track pages have quick shortcuts +so that you can find out more about talks, open the Etherpads, +and join the Q&A sessions. The watch page has more tips +on how to make the most of Q&A. +If you can, please add notes and ask questions +in the Etherpad for the talk. That makes it easier +for everyone to share their notes, +and speakers and hosts can read the questions from there. +We'll copy the notes to the talk pages afterwards. +We have one pad for each talk, +so you can follow the links to get to the next one +or go back to the schedule and get the link from there. +If you have general feedback about +the conference itself, please put it in +pad.emacsconf.org/2025 , which is linked on each pad. +You can also use this as a general community message board +for things like Help Wanted. +Internet Relay Chat or IRC can be another great way +to be part of lots of conversations. +You can use chat.emacsconf.org to join the IRC channels +through your web browser. The tabs on the left can help you +switch between the different channels. +There's #emacsconf-gen for the General track +and #emacsconf-dev for the Development track. +If you need to reach us, you can join #emacsconf-org +or e-mail emacsconf-org-private@gnu.org. +You can use #emacsconf for hallway conversations. +Of course, you can join any of these channels +with your favourite IRC client. +You can connect to irc.libera.chat +port 6697 with TLS. +Once again, we're going to be streaming with open captions +for most of the talks this year, thanks to our speakers and +captioning volunteers. The captioned talks are indicated +on the schedule, and with any luck, we'll be posting +transcripts on talk pages shortly after the talks start. +If you need additional accommodations, +please let us know in #emacsconf-org +and we'll see if we can make things happen. +If something goes down, we'll update status.emacsconf.org. +If it doesn't look like we've noticed yet, +please let us know in the #emacsconf-org IRC channel, +where we will be quietly panicking. +In all of these conversations, please keep in mind +our guidelines for conduct. You can find them on the wiki, +They basically boil down to: please be nice. +If all goes well, the prerecorded talks and transcripts +should be available from the talk pages +shortly after they start playing, +and we'll post the recordings of live talks +and Q&A sessions within the next month or so. +If you'd like to get an update, you can subscribe to +the emacsconf-discuss mailing list. +All right, let's get going. +Leo is hosting the general track, +and Corwin hosting the development track. +The other volunteers and I will run around mostly backstage, +and you'll probably meet us in the closing remarks. +That's also where we get to thank +all the people and organizations +who make EmacsConf possible. +Thanks for coming to EmacsConf 2025. +**** TODO Record sun-open remarks +:PROPERTIES: +:CUSTOM_ID: phases-record-intros-and-opening-remarks-record-sun-open-remarks +:END: + +Welcome to the second day of EmacsConf 2025. +The best parts of EmacsConf are the conversations. +The wiki has a page on how to watch and participate, +and I'll give you a quick overview as well. +You can watch the stream at live.emacsconf.org +using free and open source software. +Using a streaming media player like mpv +seems to be the best way to watch in terms of performance +but there are also web-based players +just in case that's all you've got. +As you're watching the talks, +you can refer to the schedule in another window. +Hover over the boxes to see the times and titles, +and click on the boxes in the schedule +to jump to the talk's page for more details. +You can also get the schedule as an iCalendar file +or as an Org file in different time zones. + +Many talks will be followed by +live Q&A web conferences with the speaker, +which will be done in BigBlueButton or BBB. +These are indicated with a solid border on the schedule +and by Q&A: BBB on the schedule page. +You can join the web conference room +by clicking on the BBB link +on the schedule page or the talk's webpage. +Then you can ask your questions yourself when the Q&A starts. +To improve performance, please keep your webcam off +and stay muted until it's your turn to talk. +If you don't like Javascript, +you can still ask questions via IRC +and the hosts can read them out for you. + +We're probably going to automatically switch +between talks and Q&A sessions, +so the transitions on the stream might be a little sudden, +People in the BigBlueButton room +can continue the conversation +even after the talk moves off-stream, +and you can also reach out to the speakers +using the contact information on the talk page. + +Other talks will have Q&A via Etherpad or IRC, +depending on what the speakers prefer. +This is indicated in the schedule with a dashed border +and on the schedule page as well. +Please ask your questions in the recommended places +so that the speakers can easily see them. + +Some talks will have the Q&A after the event, +so you can add your questions to their Etherpad. +We'll e-mail the speakers afterwards +and update the talk pages when they answer. + +We're going to start Sunday morning +with more IRC/Etherpad Q&A +to try to get around +some of the bandwidth issues +that we noticed last year. + +The schedule pages and track pages have quick shortcuts +so that you can find out more about talks, open the Etherpads, +and join the Q&A sessions. The watch page has more tips +on how to make the most of Q&A. +If you can, please add notes and ask questions +in the Etherpad for the talk. That makes it easier +for everyone to share their notes, +and speakers and hosts can read the questions from there. +We'll copy the notes to the talk pages afterwards. +We have one pad for each talk, +so you can follow the links to get to the next one +or go back to the schedule and get the link from there. +If you have general feedback about +the conference itself, please put it in +pad.emacsconf.org/2025 , which is linked on each pad. +You can also use this as a general community message board +for things like Help Wanted. +Internet Relay Chat or IRC can be another great way +to be part of lots of conversations. +You can use chat.emacsconf.org to join the IRC channels +through your web browser. The tabs on the left can help you +switch between the different channels. +Most discussions will be in +#emacsconf-gen for the General track. +If you need to reach us, you can join #emacsconf-org +or e-mail emacsconf-org-private@gnu.org. +You can use #emacsconf for hallway conversations. +Of course, you can join any of these channels +with your favourite IRC client. +You can connect to irc.libera.chat +port 6697 with TLS. +Once again, we're going to be streaming with open captions +for most of the talks this year, thanks to our speakers and +captioning volunteers. The captioned talks are indicated +on the schedule, and with any luck, we'll be posting +transcripts on talk pages shortly after the talks start. +If you need additional accommodations, +please let us know in #emacsconf-org +and we'll see if we can make things happen. +If something goes down, we'll update status.emacsconf.org. +If it doesn't look like we've noticed yet, +please let us know in the #emacsconf-org IRC channel, +where we will be quietly panicking. +In all of these conversations, please keep in mind +our guidelines for conduct. You can find them on the wiki, +They basically boil down to: please be nice. +If all goes well, the prerecorded talks and transcripts +should be available from the talk pages +shortly after they start playing, +and we'll post the recordings of live talks +and Q&A sessions within the next month or so. +If you'd like to get an update, you can subscribe to +the emacsconf-discuss mailing list. +All right, let's get going. +Leo Vivier is hosting the general track again today. +The other volunteers and I will run around mostly backstage, +and you'll probably meet us in the closing remarks. +That's also where we get to thank +all the people and organizations +who make EmacsConf even possible. +Thanks for coming to EmacsConf 2025. +*** TODO Generate assets +*** TODO Send check-in details :email: +*** DONE Ask libera.chat to increase IRC limit +CLOSED: [2025-11-12 Wed 13:50] +** After the conference +*** TODO Send thanks and follow-up questions :email: +** DONE Confirm shifts +CLOSED: [2025-11-22 Sat 17:32] SCHEDULED: <2025-11-22 Sat> +:PROPERTIES: +:CUSTOM_ID: shifts +:CREATED: [2025-11-15 Sat 15:20] +:END: +:LOGBOOK: +- Note taken on [2025-11-22 Sat 17:35] \\ + probably fine for this year +:END: + +#+BEGIN_EXPORT md +<a name="shifts"></a> +#+END_EXPORT + +AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition) + +Saturday Dec 6 2025 + +#+NAME: saturday-shifts +| | Start | End | [[https://emacsconf.org/2023/volunteer/host/][Host]] | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord | +|--------+-------+-------+--------+----------+---------+-----+-----+--------| +| Gen AM | 09:00 | 12:00 | zaeph | sachac | sachac | | | sachac | +| Gen PM | 13:00 | 17:00 | zaeph | sachac | sachac | | | sachac | +| Dev AM | 10:00 | 12:00 | corwin | sachac | sachac | | | sachac | +| Dev PM | 13:00 | 17:00 | corwin | sachac | sachac | | | sachac | + +Sunday Dec 7 2025 + +#+NAME: sunday-shifts +| | Start | End | [[https://emacsconf.org/2023/volunteer/host/][Host]] | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord | +|--------+-------+-------+--------------+----------+---------+-----+-----+--------| +| Gen AM | 09:00 | 12:00 | zaeph/corwin | sachac | sachac | | | sachac | +| Gen PM | 13:00 | 17:00 | zaeph/corwin | sachac | sachac | | | sachac | + +Backups: +- dev host/streamer: +- gen host/streamer: +- checkin, IRC, pad: + +Interested in a shift? Please e-mail [[mailto:emacsconf-org-private@gnu.org]] and we'll help you figure out what you need to learn. + +#+begin_src emacs-lisp :var sat=saturday-shifts :var sun=sunday-shifts :rownames no :colnames no :results verbatim replace +`(setq emacsconf-shifts + (list + ,@(apply #'append + (mapcar + (lambda (day) + (let ((headers + (mapcar + (lambda (field) + (intern + (concat + ":" + (downcase + (if (string-match org-link-bracket-re field) + (match-string 2 field) + field))))) + (seq-drop (car (cadr day)) 3)))) + (mapcar + (lambda (row) + (apply #'append + (list 'list :id + (when (string-match "^\\([^ ]+\\) \\(AM\\|PM\\)" (car row)) + (format "%s-%s-%s" + (car day) + (downcase (match-string 2 (car row))) + (downcase (match-string 1 (car row))))) + :track + (if (string-match "^Gen" (car row)) "General" "Development") + :start + (format "%sT%s:00%s" + (elt day 2) + (elt row 1) + emacsconf-timezone-offset) + :end + (format "%sT%s:00%s" + (elt day 2) + (elt row 2) + emacsconf-timezone-offset)) + (seq-map-indexed + (lambda (value index) + (unless (string= value "") + (list (elt headers index) value))) + (seq-drop row 3)))) + (cdr (cadr day))) + )) + (list + (list "sat" sat "2025-12-06") + (list "sun" sun "2025-12-07")))))) + +#+end_src + +#+RESULTS: +:results: +(setq emacsconf-shifts (list (list :id "sat-am-gen" :track "General" :start "2025-12-06T09:00:00-0500" :end "2025-12-06T12:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sat-pm-gen" :track "General" :start "2025-12-06T13:00:00-0500" :end "2025-12-06T17:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sat-am-dev" :track "Development" :start "2025-12-06T10:00:00-0500" :end "2025-12-06T12:00:00-0500" :host "corwin" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sat-pm-dev" :track "Development" :start "2025-12-06T13:00:00-0500" :end "2025-12-06T17:00:00-0500" :host "corwin" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sun-am-gen" :track "General" :start "2025-12-07T09:00:00-0500" :end "2025-12-07T12:00:00-0500" :host "zaeph/corwin" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sun-pm-gen" :track "General" :start "2025-12-07T13:00:00-0500" :end "2025-12-07T17:00:00-0500" :host "zaeph/corwin" :streamer "sachac" :checkin "sachac" :coord "sachac"))) +:end: + + +* TODO [#A] Check EmacsConf infrastructure :project: +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure +:END: + +- [ ] IRC +- [ ] Streaming assets +- [ ] Publishing to the wiki +- [ ] Web conference +- [ ] OBS +- [ ] Publishing to the media server +- [ ] Etherpad +- [ ] Streaming +- [ ] Toobnix +- [ ] YouTube +- [ ] Mumble: Can join from my phone, can speak on stream + +** TODO [#A] BigBlueButton +:PROPERTIES: +:CREATED: [2024-11-02 Sat 11:38] +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton +:END: + +- Plan: Scale up the bbb.emacsverse.org on Sacha's Linode account +- [[https://emacsconf.org/2024/organizers-notebook/#check-emacsconf-infrastructure-bigbluebutton][Installation notes from last year]] + +*** DONE Create meeting rooms for each speaker +CLOSED: [2025-11-12 Wed 13:50] +:PROPERTIES: +:CREATED: [2024-11-02 Sat 11:50] +:Effort: 0:30 +:CUSTOM_ID: create_rooms +:END: +:LOGBOOK: +CLOCK: [2024-11-28 Thu 10:00]--[2024-11-28 Thu 10:12] => 0:12 +CLOCK: [2024-11-20 Wed 10:48]--[2024-11-20 Wed 12:18] => 1:30 +:END: + +[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-bigbluebutton-creating-talk-bbb-rooms][Creating talk BBB rooms]] + +*** TODO Back up after the conference +SCHEDULED: <2025-12-13 Sat> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-notes-backing-up +:CREATED: [2025-06-17 Tue 10:34] +:END: + +[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-bigbluebutton-backing-up-bbb][Backing up BBB]] + +*** DONE Set up moderator access codes for all the meeting rooms, and make it so people can start the meeting +CLOSED: [2025-11-12 Wed 13:50] +:PROPERTIES: +:Effort: 0:30 +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-set-up-moderator-access-codes-for-all-the-meeting-rooms-and-make-it-so-people-can-start-the-meeting +:END: + +[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-bigbluebutton-setting-up-moderator-access-codes][Setting up moderator access codes]] +*** DONE Check BBB audio from my phone +CLOSED: [2025-11-21 Fri 15:10] SCHEDULED: <2025-11-21 Fri> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-check-bbb-audio-from-my-phone +:END: +*** Customize BigBlueButton branding +**** TODO [#C] Change background presentation +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-change-background-presentation +:END: +https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-presentation +**** TODO [#C] Modify landing page +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-modify-landing-page +:END: +/var/www/bigbluebutton-default/assets/index.html +keep backup copy as it will be overwritten when bbb-conf is called +**** TODO [#C] Change default welcome message +:PROPERTIES: +:Effort: 0:30 +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-change-default-welcome-message +:END: +https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-welcome-message +**** TODO [#C] Change html5 title +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-change-html5-title +:END: +/usr/share/bigbluebutton/html5-client/private/config/settings.yml + +TARGET=/usr/share/bigbluebutton/html5-client/private/config/settings.yml +yq e -i ".public.app.clientTitle = \"EmacsConf\"" $TARGET +**** TODO [#C] Try live captions +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-try-live-captions +:END: +https://docs.bigbluebutton.org/3.0/administration/customize/#enable-live-captions +**** TODO Explore meeting layout? Default to custom, hosts will need to drag people's webcam over if there's a share +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-explore-meeting-layout-default-to-custom-hosts-will-need-to-drag-people-s-webcam-over-if-there-s-a-share +:END: + +** IRC web client +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-irc-web-client +:END: + +On front0: +cd ~thelounge; sudo -u thelounge nohup node /usr/bin/thelounge start + +*** DONE Ask libera.chat to increase connections allowed from chat.emacsconf.org on Dec 6 and 7 +CLOSED: [2025-11-12 Wed 13:52] +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-irc-web-client-ask-libera-chat-to-increase-connections-allowed-from-chat-emacsconf-org-on-dec-7-and-8 +:END: +[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-irc-web-client][IRC web client]] +** IRC announcements +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-irc-announcements +:END: +*** TODO Confirm manual IRC announcements +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-irc-announcements-confirm-manual-irc-announcements +:END: +*** TODO Confirm automated IRC announcements from res +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-irc-announcements-confirm-automated-irc-announcements-from-res +:END: +** Media +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-media +:END: + +*** DONE Switch public media to unprotected root before the conference +CLOSED: [2025-11-30 Sun 16:51] SCHEDULED: <2025-11-29 Sat> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-media-switch-public-media-to-unprotected-root-before-the-conference +:END: + +1. Clear public media directory. +2. Set =media_protect_root= to false in Ansible =group_vars/all.yml=. +3. =ansible-playbook -i inventory.yml prod-playbook.yml --tags media= + +You can generate the index with =emacsconf-publish-update-media=. +** DONE Publishing resources to the wiki +CLOSED: [2025-11-30 Sun 16:51] +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-publishing-resources-to-the-wiki +:END: +ansible-playbook -i inventory.yml prod-playbook.yml --tags publish + + + +** TODO Publishing videos to the media server +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-publishing-videos-to-the-media-server +:END: +** Playing videos, switching to windows +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-playing-videos-switching-to-windows +:END: + +*** DONE Generate test videos for everything +CLOSED: [2025-11-30 Sun 16:51] +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-playing-videos-switching-to-windows-generate-test-videos-for-everything +:END: + +emacsconf-stream-generate-test-videos + +*** TODO Document how to get that set up again +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-playing-videos-switching-to-windows-document-how-to-get-that-set-up-again +:END: +** Etherpad +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-etherpad +:END: +*** STARTED Try upgrading to 2.x +:PROPERTIES: +:Effort: 2:00 +:END: +:LOGBOOK: +CLOCK: [2025-09-22 Mon 12:46] +:END: + +https://galaxy.ansible.com/ui/repo/published/s3lph/pads/content/role/etherpad/ +[[emacsconf-ansible:roles/pad/tasks/main.yml]] + +nodemon -e yml -w ../../roles/pad/tasks/main.yml -x "vagrant up --provision" + +http://pad.emacsconf.org.vagrant/ + +Progress: +http://pad.emacsconf.org.vagrant:9001/p/2025-hyperboleqa works +http://pad.emacsconf.org.vagrant/p/2025-hyperboleqa works now that I passthrough .js + + +http://pad.emacsconf.org.vagrant/padbootstrap-rLLvrD2UOFI.min.js +*** Generate pads for all the talks +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-etherpad-generate-pads-for-all-the-talks +:END: + + +*** TODO Generate the main index +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-etherpad-generate-the-main-index +:END: +** TODO Do a dry run +SCHEDULED: <2025-12-05 Fri> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-do-a-dry-run +:END: +*** TODO Generate all the test assets +:PROPERTIES: +:Effort: 0:15 +:CUSTOM_ID: check-emacsconf-infrastructure-do-a-dry-run-generate-all-the-test-assets +:END: +*** DONE Test connecting to VNC and streaming via OBS :emacsconf: +CLOSED: [2025-11-15 Sat 15:18] SCHEDULED: <2025-11-14 Fri> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-do-a-dry-run-test-connecting-to-vnc-and-streaming-via-obs +:CREATED: [2025-11-07 Fri 13:52] +:END: +** Resizing +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-resizing +:END: + +live0: 64GB +front0: 32GB +meet: 64GB + +*** DONE [#A] Resize nodes before production +CLOSED: [2025-12-05 Fri 21:07] SCHEDULED: <2025-12-05 Fri> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-resizing-resize-nodes-before-production +:END: + +live0: 64GB +front0: 32GB +meet: 64GB + +*** TODO [#A] Resize nodes after production +SCHEDULED: <2025-12-08 Mon> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-resizing-resize-nodes-after-production +:END: + +live0: nanode +front0: nanode +*** TODO [#A] Resize meet after production +SCHEDULED: <2025-12-10 Wed> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-resizing-resize-meet-after-production +:END: +meet: nanode +* Processes and notes +:PROPERTIES: +:CUSTOM_ID: processes-and-notes +:END: +** Hosting +:PROPERTIES: +:CUSTOM_ID: processes-and-notes-hosting +:END: +*** TODO Finalize host for dev track +:PROPERTIES: +:CUSTOM_ID: processes-and-notes-hosting-finalize-host-for-dev-track +:END: +** ERC +:PROPERTIES: +:CUSTOM_ID: processes-and-notes-erc +:END: + +Some convenient commands are defined in emacsconf-el:emacsconf-erc.el. + +| /opall | Grant operator status in the Emacsconf channels | +| /deopall | Remove operator status in the Emacsconf channels | +| /conftopic | Set the first part of the topic | +** Uploading videos +*** YouTube + +emacsconf-publish-youtube-step-through-publishing + + +*** Toobnix + +* Decisions +:PROPERTIES: +:CUSTOM_ID: decisions +:END: +* Support code +:PROPERTIES: +:CUSTOM_ID: support-code +:END: + +#+begin_src emacs-lisp :results silent +(defun my-ox-link-path (link _ info) + (let* ((raw-path (org-element-property :path link))) + (setq raw-path + (org-export-file-uri + (org-publish-file-relative-name raw-path info))) + ;; Possibly append `:html-link-home' to relative file + ;; name. + (let ((home (and (plist-get info :html-link-home) + (org-trim (plist-get info :html-link-home))))) + (when (and home + (plist-get info :html-link-use-abs-url) + (not (file-name-absolute-p raw-path))) + (setq raw-path (concat (file-name-as-directory home) raw-path)))) + raw-path)) + +(defun my-org-md-link (link desc info) + (if (string= (org-element-property :type link) "file") + (let ((path (my-ox-link-path link desc info))) + (if (string= (file-name-extension path) "svg") + (with-temp-buffer + (insert-file-contents-literally path) + (buffer-string)) + (org-md-link link desc info))) + (org-md-link link desc info))) + +(with-eval-after-load 'ox-md + (setf + (alist-get 'link (org-export-backend-transcoders (org-export-get-backend 'md))) + 'my-org-md-link)) +#+end_src + +#+RESULTS: +:results: +my-org-md-link +:end: diff --git a/2025/organizers-notebook/schedule.svg b/2025/organizers-notebook/schedule.svg new file mode 100644 index 00000000..ffc2b64f --- /dev/null +++ b/2025/organizers-notebook/schedule.svg @@ -0,0 +1 @@ +<svg width="500" height="700" version="1.1" xmlns="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"><title>Graphical view of the schedule</title><g transform="translate(0,0)"><title>Schedule for Saturday</title><rect width="250" height="700" x="0" y="0" fill="white"></rect><text font-size="10" fill="black" y="30" x="3">Saturday</text><a href="https://emacsconf.org/2025/talks/sat-open" title="Saturday opening remarks" data-slug="sat-open"><title> 9:00- 9:10 Saturday opening remarks</title><rect x="40" y="40" opacity="0.8" width="84" height="13" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(40,51)"><text fill="black" x="0" y="0" font-size="10" transform="nil">sat-open</text></g></a><a href="https://emacsconf.org/2025/talks/org-babel" title="Making Org-Babel reactive" data-slug="org-babel"><title> 9:10- 9:20 Making Org-Babel reactive</title><rect x="40" y="53" opacity="0.8" width="84" height="13" stroke="black" stroke-dasharray="5,5,5" fill="lightblue"></rect><g transform="translate(40,64)"><text fill="black" x="0" y="0" font-size="10" transform="nil">org-babel</text></g></a><a href="https://emacsconf.org/2025/talks/reference" title="Emacs as a fully-fledged reference manager" data-slug="reference"><title> 9:30- 9:55 Emacs as a fully-fledged reference manager</title><rect x="40" y="81" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,113)"><text fill="black" x="0" y="0" font-size="10" transform="nil">reference</text></g></a><a href="https://emacsconf.org/2025/talks/gmail" title="org-gmail: A deep integration of Gmail into your Org Mode" data-slug="gmail"><title>10:15-10:40 org-gmail: A deep integration of Gmail into your Org Mode</title><rect x="40" y="142" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="lightblue"></rect><g transform="translate(40,174)"><text fill="black" x="0" y="0" font-size="10" transform="nil">gmail</text></g></a><a href="https://emacsconf.org/2025/talks/gnus" title="Reading and writing emails in GNU Emacs with Gnus" data-slug="gnus"><title>11:00-11:25 Reading and writing emails in GNU Emacs with Gnus</title><rect x="40" y="204" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,236)"><text fill="black" x="0" y="0" font-size="10" transform="nil">gnus</text></g></a><a href="https://emacsconf.org/2025/talks/latex" title="LaTeX export in org-mode: the overhaul" data-slug="latex"><title>11:45-12:05 LaTeX export in org-mode: the overhaul</title><rect x="40" y="266" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(40,291)"><text fill="black" x="0" y="0" font-size="10" transform="nil">latex</text></g></a><a href="https://emacsconf.org/2025/talks/calc" title="Basic Calc functionality for engineering or electronics" data-slug="calc"><title> 1:00- 1:25 Basic Calc functionality for engineering or electronics</title><rect x="40" y="369" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="5,5,5" fill="peachpuff"></rect><g transform="translate(40,401)"><text fill="black" x="0" y="0" font-size="10" transform="nil">calc</text></g></a><a href="https://emacsconf.org/2025/talks/blee-lcnt" title="Blee-LCNT: An Emacs-centered content production and self-publication framework" data-slug="blee-lcnt"><title> 1:35- 2:15 Blee-LCNT: An Emacs-centered content production and self-publication framework</title><rect x="40" y="417" opacity="0.8" width="84" height="54" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,469)"><text fill="black" x="0" y="0" font-size="10" transform="nil">blee-lcnt</text></g></a><a href="https://emacsconf.org/2025/talks/greader" title="GNU Emacs Greader (Gnamù Reader) mode is the best Emacs mode in existence" data-slug="greader"><title> 2:35- 2:40 GNU Emacs Greader (Gnamù Reader) mode is the best Emacs mode in existence</title><rect x="40" y="499" opacity="0.8" width="84" height="6" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(40,503)"><text fill="black" x="0" y="0" font-size="10" transform="nil">greader</text></g></a><a href="https://emacsconf.org/2025/talks/open-mic" title="Open session" data-slug="open-mic"><title> 2:50- 3:40 Open session</title><rect x="40" y="520" opacity="0.8" width="84" height="68" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,586)"><text fill="black" x="0" y="0" font-size="10" transform="nil">open-mic</text></g></a><a href="https://emacsconf.org/2025/talks/sat-close" title="Saturday closing remarks / open session" data-slug="sat-close"><title> 4:00- 4:10 Saturday closing remarks / open session</title><rect x="40" y="616" opacity="0.8" width="84" height="13" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,627)"><text fill="black" x="0" y="0" font-size="10" transform="nil">sat-close</text></g></a><a href="https://emacsconf.org/2025/talks/schemacs" title="One year progress update Schemacs (formerly Gypsum)" data-slug="schemacs"><title> 9:30- 9:55 One year progress update Schemacs (formerly Gypsum)</title><rect x="125" y="81" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="lightblue"></rect><g transform="translate(125,113)"><text fill="black" x="0" y="0" font-size="10" transform="nil">schemacs</text></g></a><a href="https://emacsconf.org/2025/talks/juicemacs" title="Juicemacs: exploring speculative JIT compilation for ELisp in Java" data-slug="juicemacs"><title>10:15-10:35 Juicemacs: exploring speculative JIT compilation for ELisp in Java</title><rect x="125" y="142" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="5,5,5" fill="lightblue"></rect><g transform="translate(125,167)"><text fill="black" x="0" y="0" font-size="10" transform="nil">juicemacs</text></g></a><a href="https://emacsconf.org/2025/talks/swanky" title="Swanky Python: Interactive development for Python" data-slug="swanky"><title>10:45-11:10 Swanky Python: Interactive development for Python</title><rect x="125" y="184" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(125,216)"><text fill="black" x="0" y="0" font-size="10" transform="nil">swanky</text></g></a><a href="https://emacsconf.org/2025/talks/python" title="Interactive Python programming in Emacs" data-slug="python"><title>11:20-11:40 Interactive Python programming in Emacs</title><rect x="125" y="232" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="" fill="lightblue"></rect><g transform="translate(125,257)"><text fill="black" x="0" y="0" font-size="10" transform="nil">python</text></g></a><a href="https://emacsconf.org/2025/talks/llm" title="Emacs, editors, and LLM driven workflows" data-slug="llm"><title> 1:00- 1:25 Emacs, editors, and LLM driven workflows</title><rect x="125" y="369" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(125,401)"><text fill="black" x="0" y="0" font-size="10" transform="nil">llm</text></g></a><a href="https://emacsconf.org/2025/talks/private-ai" title="Emacs and private AI: a great match" data-slug="private-ai"><title> 1:45- 2:05 Emacs and private AI: a great match</title><rect x="125" y="431" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(125,456)"><text fill="black" x="0" y="0" font-size="10" transform="nil">private-ai</text></g></a><a href="https://emacsconf.org/2025/talks/commonlisp" title="Common Lisp images communicating like-a-human through shared Emacs slime and eev" data-slug="commonlisp"><title> 2:25- 2:55 Common Lisp images communicating like-a-human through shared Emacs slime and eev</title><rect x="125" y="486" opacity="0.8" width="84" height="41" stroke="black" stroke-dasharray="5,5,5" fill="peachpuff"></rect><g transform="translate(125,525)"><text fill="black" x="0" y="0" font-size="10" transform="nil">commonlisp</text></g></a><a href="https://emacsconf.org/2025/talks/graphics" title="Modern Emacs/Elisp hardware/software accelerated graphics" data-slug="graphics"><title> 3:05- 3:30 Modern Emacs/Elisp hardware/software accelerated graphics</title><rect x="125" y="540" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(125,572)"><text fill="black" x="0" y="0" font-size="10" transform="nil">graphics</text></g></a><g transform="translate(3,40)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">9 AM</text></g><g transform="translate(3,122)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">10 AM</text></g><g transform="translate(3,204)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">11 AM</text></g><g transform="translate(3,287)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">12 PM</text></g><g transform="translate(3,369)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">1 PM</text></g><g transform="translate(3,451)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">2 PM</text></g><g transform="translate(3,534)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">3 PM</text></g><g transform="translate(3,616)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">4 PM</text></g><g transform="translate(3,698)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">5 PM</text></g></g><g transform="translate(250,0)"><title>Schedule for Sunday</title><rect width="250" height="700" x="0" y="0" fill="white"></rect><text font-size="10" fill="black" y="30" x="3">Sunday</text><a href="https://emacsconf.org/2025/talks/sun-open" title="Sunday opening remarks" data-slug="sun-open"><title> 9:00- 9:10 Sunday opening remarks</title><rect x="40" y="40" opacity="0.8" width="84" height="13" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(40,51)"><text fill="black" x="0" y="0" font-size="10" transform="nil">sun-open</text></g></a><a href="https://emacsconf.org/2025/talks/modern" title="Some problems of modernizing Emacs" data-slug="modern"><title> 9:10- 9:30 Some problems of modernizing Emacs</title><rect x="40" y="53" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(40,78)"><text fill="black" x="0" y="0" font-size="10" transform="nil">modern</text></g></a><a href="https://emacsconf.org/2025/talks/reader" title="An introduction to the Emacs Reader" data-slug="reader"><title> 9:40-10:15 An introduction to the Emacs Reader</title><rect x="40" y="94" opacity="0.8" width="84" height="48" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,140)"><text fill="black" x="0" y="0" font-size="10" transform="nil">reader</text></g></a><a href="https://emacsconf.org/2025/talks/weights" title="Weightlifting tracking with Emacs on Android" data-slug="weights"><title>10:35-10:45 Weightlifting tracking with Emacs on Android</title><rect x="40" y="170" opacity="0.8" width="84" height="13" stroke="black" stroke-dasharray="" fill="lightblue"></rect><g transform="translate(40,181)"><text fill="black" x="0" y="0" font-size="10" transform="nil">weights</text></g></a><a href="https://emacsconf.org/2025/talks/completion" title="corfu+yasnippet: Easier than I thought" data-slug="completion"><title>11:05-11:30 corfu+yasnippet: Easier than I thought</title><rect x="40" y="211" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(40,243)"><text fill="black" x="0" y="0" font-size="10" transform="nil">completion</text></g></a><a href="https://emacsconf.org/2025/talks/zettelkasten" title="Zettelkasten for regular Emacs hackers" data-slug="zettelkasten"><title> 1:00- 1:25 Zettelkasten for regular Emacs hackers</title><rect x="40" y="369" opacity="0.8" width="84" height="34" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(40,401)"><text fill="black" x="0" y="0" font-size="10" transform="nil">zettelkasten</text></g></a><a href="https://emacsconf.org/2025/talks/hyperboleqa" title="Questions and answers to help you fly with Hyperbole" data-slug="hyperboleqa"><title> 1:45- 2:15 Questions and answers to help you fly with Hyperbole</title><rect x="40" y="431" opacity="0.8" width="84" height="41" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(40,470)"><text fill="black" x="0" y="0" font-size="10" transform="nil">hyperboleqa</text></g></a><a href="https://emacsconf.org/2025/talks/gardening" title="Gardening in Emacs: A Windows user's tale of tending, tweaking, and triumph" data-slug="gardening"><title> 2:15- 2:35 Gardening in Emacs: A Windows user's tale of tending, tweaking, and triumph</title><rect x="40" y="472" opacity="0.8" width="84" height="27" stroke="black" stroke-dasharray="5,5,5" fill="peachpuff"></rect><g transform="translate(40,497)"><text fill="black" x="0" y="0" font-size="10" transform="nil">gardening</text></g></a><a href="https://emacsconf.org/2025/talks/bookclub-tapas" title="Bookclub tapas" data-slug="bookclub-tapas"><title> 2:45- 3:20 Bookclub tapas</title><rect x="40" y="513" opacity="0.8" width="84" height="48" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(40,559)"><text fill="black" x="0" y="0" font-size="10" transform="nil">bookclub-tapas</text></g></a><a href="https://emacsconf.org/2025/talks/sun-close" title="Sunday closing remarks" data-slug="sun-close"><title> 3:40- 3:50 Sunday closing remarks</title><rect x="40" y="589" opacity="0.8" width="84" height="13" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(40,600)"><text fill="black" x="0" y="0" font-size="10" transform="nil">sun-close</text></g></a><g transform="translate(3,40)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">9 AM</text></g><g transform="translate(3,122)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">10 AM</text></g><g transform="translate(3,204)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">11 AM</text></g><g transform="translate(3,287)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">12 PM</text></g><g transform="translate(3,369)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">1 PM</text></g><g transform="translate(3,451)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">2 PM</text></g><g transform="translate(3,534)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">3 PM</text></g><g transform="translate(3,616)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">4 PM</text></g><g transform="translate(3,698)"><line stroke="darkgray" x1="40" y1="0" x2="210" y2="0"></line><text fill="black" x="0" y="0" font-size="10" dy=".4em">5 PM</text></g></g></svg>
\ No newline at end of file |
