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| -rw-r--r-- | 2023/organizers-notebook.md | 86 | ||||
| -rw-r--r-- | 2023/organizers-notebook/index.org | 22 |
2 files changed, 102 insertions, 6 deletions
diff --git a/2023/organizers-notebook.md b/2023/organizers-notebook.md index 4482b951..e16d549a 100644 --- a/2023/organizers-notebook.md +++ b/2023/organizers-notebook.md @@ -1,13 +1,13 @@ <!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. --> [[!sidebar content=""]] -This file is automatically exported from [/2022/organizers-notebook/index.org](/2022/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/). +This file is automatically exported from [/2023/organizers-notebook/index.org](/2023/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/). # Table of Contents - [Timeline](#timeline) -- [Lessons learned from previous years](#lessons-learned) +- [Phases](#phases) <a id="timeline"></a> @@ -22,12 +22,51 @@ Last year, these were the actual dates: - Oct 1: acceptances sent -<a id="lessons-learned"></a> +<a id="phases"></a> -# Lessons learned from previous years +# Phases -## CFP and review +## Draft CFP + + +### Considerations + +Ooh, that’s true, we could see if there are parts of the CFP that we +can remove or postpone. Here are some thoughts: + +- We might not need the 10+20+40 structure in the proposal. We did + that before because people tend to propose longer talks, and we had + to do lots of e-mail coordination in order to squeeze everything + into one track. If we’re doing multiple streams, there’s less time + pressure, so we might not need to confuse people with those + requirements. I think it would still be good to nudge people towards + 20 minutes for their prerecorded presentations (separate time for + Q&A) instead of 40 minutes, because it’s good for people’s attention + spans. As an incentive to consider a 5-10 minute talk, we can say + that 5-10 minute videos can be played extra times during the + conference to fill gaps. + - Choices: + - Keep the 10+20+40 structure so that people who want to propose + longer talks are nudged to think about shorter versions + - Strongly nudge people towards 20-minute talks, with repeats as + the incentive for shorter talks and extra coordination/waiting + needed for longer talks. People propose just the talk length + they want (and can optionally propose other talk lengths if they + want to be considered for them). +- We added emergency contact info, public contact info, pronouns, and + introduction to the submission form because we ended up going back + and forth with people in previous years, and sometimes we had + incomplete info and were panicking about how to reach people during + the conference. We could drop this from the submission form and do a + separate speaker information form. + - Choices: + - Talk submission, then speaker information form: less + intimidating for speakers + - Everything in one: easier for organizers + + +### Lessons learned from previous years - Ask for public e-mail or contact information, IRC handle in CFP - Added to submit page. @@ -104,3 +143,40 @@ Last year, these were the actual dates: - I checked with him and the people at his work don’t have a schedule yet, so we should go ahead and plan + +### Other thoughts + +- sachac: bandali likes having the commitment to freedom section in the CFP as a form of activism +- sachac: I thought about pulling the deadline back to Sept 1, but it might be + good to keep it at Sept 14 so that anyone who tends to work with the + schoolyear can still have a little time to work on it. + + +## Distribute CFP + + +### DONE Add proposal review volunteers to emacsconf-submit + +- <https://lists.gnu.org/mailman/admin/emacsconf-submit/members/add> +- Ask volunteers to e-mail an SSH public key so they can be added via the gitolite-admin repo to the conf.org repo for the year + + +### First announcement + + +#### TODO Remove draft tags :sachac: + + +#### TODO Post on emacsconf-discuss, emacs-tangents :bandali: + + +#### TODO Sticky on reddit.com/r/emacs :zaeph: + + +#### TODO Post in Emacs News :sachac: + +(link to wiki) + + +### Reminder + diff --git a/2023/organizers-notebook/index.org b/2023/organizers-notebook/index.org index 4f5c669a..1dd1341f 100644 --- a/2023/organizers-notebook/index.org +++ b/2023/organizers-notebook/index.org @@ -1,3 +1,4 @@ +# [[elisp:(org-md-export-to-markdown)][Export this file to Markdown]] #+todo: TODO(t) SOMEDAY STARTED INPROGRESS(i) WAITING(w) STANDBY(s) BLOCKED(b) | DONE(x) CANCELLED(c) #+OPTIONS: h:6 toc:nil num:nil ':t #+PROPERTY: header-args :results silent :exports code :tangle yes @@ -27,7 +28,7 @@ Last year, these were the actual dates: :PROPERTIES: :CUSTOM_ID: phases :END: -** Drafting CFP +** Draft CFP :PROPERTIES: :CUSTOM_ID: cfp :END: @@ -142,4 +143,23 @@ can remove or postpone. Here are some thoughts: with his work trips - I checked with him and the people at his work don't have a schedule yet, so we should go ahead and plan +*** Other thoughts +- sachac: bandali likes having the commitment to freedom section in the CFP as a form of activism +- sachac: I thought about pulling the deadline back to Sept 1, but it might be + good to keep it at Sept 14 so that anyone who tends to work with the + schoolyear can still have a little time to work on it. +** Distribute CFP +*** DONE Add proposal review volunteers to emacsconf-submit +CLOSED: [2023-06-25 Sun 19:35] +- https://lists.gnu.org/mailman/admin/emacsconf-submit/members/add +- Ask volunteers to e-mail an SSH public key so they can be added via the gitolite-admin repo to the conf.org repo for the year +*** First announcement +SCHEDULED: <2023-06-26 Mon> +**** TODO Remove draft tags :sachac: +**** TODO Post on emacsconf-discuss, emacs-tangents :bandali: +**** TODO Sticky on reddit.com/r/emacs :zaeph: +**** TODO Post in Emacs News :sachac: +(link to wiki) +*** Reminder +SCHEDULED: <2023-09-01 Fri> |