summaryrefslogtreecommitdiffstats
path: root/2023/organizers-notebook
diff options
context:
space:
mode:
Diffstat (limited to '2023/organizers-notebook')
-rw-r--r--2023/organizers-notebook/index.org73
1 files changed, 52 insertions, 21 deletions
diff --git a/2023/organizers-notebook/index.org b/2023/organizers-notebook/index.org
index 30812f32..056088d4 100644
--- a/2023/organizers-notebook/index.org
+++ b/2023/organizers-notebook/index.org
@@ -34,9 +34,6 @@ This file is automatically exported from [/2023/organizers-notebook/index.org](/
#+RESULTS:
:results:
-Decisions to make:
-
-- [[#res-or-media][Decide what to do for backstage area and upload service]] (by 2023-10-13 Fri)
:end:
#+TOC: headlines 2
@@ -65,6 +62,15 @@ SCHEDULED: <2023-10-28 Sat>
:PROPERTIES:
:CUSTOM_ID: dry-run
:END:
+* About this document
+:PROPERTIES:
+:CUSTOM_ID: about-this-doc
+:END:
+
+Tags:
+- =conforg=: Requires access to private conf.org repository
+
+
* Phases
:PROPERTIES:
:CUSTOM_ID: phases
@@ -610,29 +616,40 @@ CLOSED: [2023-10-05 Thu 15:38]
so that they can confirm that I've got their availability correctly coded and ask for any adjustments in case they really want to attend someone else's Q&A session
*** TODO Announce schedule publicly
SCHEDULED: <2023-10-25 Wed>
-*** TODO Incorporate "About the speaker" info on the wiki pages
+*** TODO Incorporate "About the speaker" info on the wiki pages :conforg:
Good idea to include it because that gives people (a) more context on
where a speaker is coming from, and (b) a feeling for the kinds of
backgrounds and interests people have.
-*** TODO Follow up with people we haven't heard from in a while before the schedule is released
+*** TODO Follow up with people we haven't heard from in a while
SCHEDULED: <2023-10-18 Wed>
+:PROPERTIES:
+:CUSTOM_ID: radio-silence
+:END:
+
+When do we want to do this?
+
+We don't have to worry too much, because we can offer them the option of doing it live,
+and we can have space in the schedule if they cancel last-minute.
+
** Prepare infrastructure
:PROPERTIES:
:CUSTOM_ID: check-infra
:END:
-*** WAITING Get access to media.emacsconf.org so that we can set up the upload service and the backstage area
-SCHEDULED: <2023-10-03 Tue>
+*** DONE Get access to media.emacsconf.org so that we can set up the upload service and the backstage area
+CLOSED: [2023-10-13 Fri 10:01] SCHEDULED: <2023-10-03 Tue>
:PROPERTIES:
:CREATED: [023-09-26 Tue 10:3]
:CUSTOM_ID: check-media-emacsconf
:END:
-**** TODO Decide what to do for backstage area and upload service :decision:
-DEADLINE: <2023-10-13 Fri>
+**** DONE Decide what to do for backstage area and upload service :decision:
+CLOSED: [2023-10-13 Fri 10:00] DEADLINE: <2023-10-13 Fri>
:PROPERTIES:
:CUSTOM_ID: res-or-media
:END:
+- [2023-10-13 Fri]: Got access to media.emacsconf.org, set up the backstage area
+
- res.emacsconf.org
- up right away, so people can get started on captions
- media.emacsconf.org
@@ -640,7 +657,7 @@ DEADLINE: <2023-10-13 Fri>
- don't need to send people multiple e-mails, risk confusion/out-of-date info
- access to media.emacsconf.org might be sorted out by [2023-10-13 Fri]
- not in a big rush yet
-*** TODO Double-check streaming on res
+*** TODO Double-check OBS setup and streaming on res
:PROPERTIES:
:CUSTOM_ID: check-streaming
:END:
@@ -648,11 +665,14 @@ DEADLINE: <2023-10-13 Fri>
:PROPERTIES:
:CUSTOM_ID: check-icecast
:END:
-*** TODO Figure out a better way to handle 480p stream
-It kept dropping last year and sachac didn't have the mental bandwidth to figure it out
+*** TODO Figure out a better way to handle 480p stream :helpwanted:
+It kept dropping last year and sachac didn't have the mental bandwidth to figure it out.
+Might need another node so that we don't risk it getting killed for memory reasons?
*** BLOCKED Create pads for all the talks
+SCHEDULED: <2023-11-05 Sun>
:PROPERTIES:
:CUSTOM_ID: create-pads
+:CREATED: [023-10-13 Fri 10:1]
:END:
Because the pads refer to the next and previous talks and include the talk titles, this is best done after the schedule has settled down.
@@ -685,17 +705,29 @@ I don't have access
:END:
- OpenAI Whisper SaaS (https://platform.openai.com/docs/guides/speech-to-text/longer-inputs) limits audio files to 25MB, so it's probably easier to do it ourselves
***** TODO E-mail current caption volunteers backstage information, captioning process, etc.
+SCHEDULED: <2023-10-17 Tue>
+:PROPERTIES:
+:CREATED: [023-10-13 Fri 10:1]
+:END:
+
+I'll wait a few days for Yoni to get back to us about whether he wants
+to caption his own talk and/or seeing if other speakers will get their
+talks in.
+
+=emacsconf-mail-backstage-info=
+
+
Hi ${name}!
-You're getting this e-mail because you are a ${role} for ${conf-name}
-${year}. (Thanks!)
+You're getting this e-mail because you have volunteered to help out
+with captions for ${conf-name} ${year}. (Thank you so much!)
I'm so excited! =) We're starting to get recorded talks, which means
it's time to get captions going. People really appreciate the
captions, especially when the captions have been lovingly edited by
-volunteers like you who change things like "Emax" to "Emacs" and
-"metaX" to "M-x".
+volunteers who change things like "Emax" to "Emacs" and "metaX" to
+"M-x".
Just like last year, we're using OpenAI Whisper to give us a
reasonable starting point for transcripts. If working from scratch
@@ -719,11 +751,10 @@ Thank you!
Sacha Chua
-***** TODO E-mail the emacsconf-org mailing list the announcement and the invitation
-***** TODO E-mail
+***** TODO E-mail the emacsconf-org mailing list the announcement and the invitation to volunteer
***** TODO [#C] Try out Deepgram, play around with it for last-minute submissions?
-***** TODO Get the autocaptions for emms up in the backstage area
-SCHEDULED: <2023-10-08 Sun>
+***** DONE Get the autocaptions for emms up in the backstage area
+CLOSED: [2023-10-13 Fri 10:08] SCHEDULED: <2023-10-08 Sun>
***** Captions lessons learned :lessons:
- OpenAI had a breaking API change, need to call =whisper.utils.get_writer=
- https://github.com/dmarx/video-killed-the-radio-star/issues/101
@@ -738,7 +769,7 @@ SCHEDULED: <2023-10-08 Sun>
:PROPERTIES:
:CUSTOM_ID: check-reencoding
:END:
-*** TODO Write something for merging in information from previous years if not specified
+*** TODO [#C] Write something for merging in information from previous years if not specified
:PROPERTIES:
:CUSTOM_ID: previous-years
:END: