1 files changed, 52 insertions, 21 deletions
diff --git a/2023/organizers-notebook/index.org b/2023/organizers-notebook/index.org
index 30812f32..056088d4 100644
--- a/2023/organizers-notebook/index.org
+++ b/2023/organizers-notebook/index.org
@@ -34,9 +34,6 @@ This file is automatically exported from [/2023/organizers-notebook/index.org](/
 
 #+RESULTS:
 :results:
-Decisions to make:
-
-- [[#res-or-media][Decide what to do for backstage area and upload service]] (by 2023-10-13 Fri)
 :end:
 
 #+TOC: headlines 2
@@ -65,6 +62,15 @@ SCHEDULED: <2023-10-28 Sat>
 :PROPERTIES:
 :CUSTOM_ID: dry-run
 :END:
+* About this document
+:PROPERTIES:
+:CUSTOM_ID: about-this-doc
+:END:
+
+Tags:
+- =conforg=: Requires access to private conf.org repository
+
+
 * Phases
 :PROPERTIES:
 :CUSTOM_ID: phases
@@ -610,29 +616,40 @@ CLOSED: [2023-10-05 Thu 15:38]
 so that they can confirm that I've got their availability correctly coded and ask for any adjustments in case they really want to attend someone else's Q&A session
 *** TODO Announce schedule publicly
 SCHEDULED: <2023-10-25 Wed>
-*** TODO Incorporate "About the speaker" info on the wiki pages
+*** TODO Incorporate "About the speaker" info on the wiki pages  :conforg:
 
 Good idea to include it because that gives people (a) more context on
 where a speaker is coming from, and (b) a feeling for the kinds of
 backgrounds and interests people have.
-*** TODO Follow up with people we haven't heard from in a while before the schedule is released
+*** TODO Follow up with people we haven't heard from in a while 
 SCHEDULED: <2023-10-18 Wed>
+:PROPERTIES:
+:CUSTOM_ID: radio-silence
+:END:
+
+When do we want to do this?
+
+We don't have to worry too much, because we can offer them the option of doing it live,
+and we can have space in the schedule if they cancel last-minute.
+
 ** Prepare infrastructure
 :PROPERTIES:
 :CUSTOM_ID: check-infra
 :END:
-*** WAITING Get access to media.emacsconf.org so that we can set up the upload service and the backstage area
-SCHEDULED: <2023-10-03 Tue>
+*** DONE Get access to media.emacsconf.org so that we can set up the upload service and the backstage area
+CLOSED: [2023-10-13 Fri 10:01] SCHEDULED: <2023-10-03 Tue>
 :PROPERTIES:
 :CREATED:  [023-09-26 Tue 10:3]
 :CUSTOM_ID: check-media-emacsconf
 :END:
-**** TODO Decide what to do for backstage area and upload service :decision:
-DEADLINE: <2023-10-13 Fri>
+**** DONE Decide what to do for backstage area and upload service :decision:
+CLOSED: [2023-10-13 Fri 10:00] DEADLINE: <2023-10-13 Fri>
 :PROPERTIES:
 :CUSTOM_ID: res-or-media
 :END:
 
+- [2023-10-13 Fri]: Got access to media.emacsconf.org, set up the backstage area
+
 - res.emacsconf.org
   - up right away, so people can get started on captions
 - media.emacsconf.org
@@ -640,7 +657,7 @@ DEADLINE: <2023-10-13 Fri>
   - don't need to send people multiple e-mails, risk confusion/out-of-date info
   - access to media.emacsconf.org might be sorted out by [2023-10-13 Fri]
   - not in a big rush yet
-*** TODO Double-check streaming on res
+*** TODO Double-check OBS setup and streaming on res
 :PROPERTIES:
 :CUSTOM_ID: check-streaming
 :END:
@@ -648,11 +665,14 @@ DEADLINE: <2023-10-13 Fri>
 :PROPERTIES:
 :CUSTOM_ID: check-icecast
 :END:
-*** TODO Figure out a better way to handle 480p stream
-It kept dropping last year and sachac didn't have the mental bandwidth to figure it out
+*** TODO Figure out a better way to handle 480p stream  :helpwanted:
+It kept dropping last year and sachac didn't have the mental bandwidth to figure it out.
+Might need another node so that we don't risk it getting killed for memory reasons?
 *** BLOCKED Create pads for all the talks  
+SCHEDULED: <2023-11-05 Sun>
 :PROPERTIES:
 :CUSTOM_ID: create-pads
+:CREATED:  [023-10-13 Fri 10:1]
 :END:
 
 Because the pads refer to the next and previous talks and include the talk titles, this is best done after the schedule has settled down.
@@ -685,17 +705,29 @@ I don't have access
 :END:
 - OpenAI Whisper SaaS (https://platform.openai.com/docs/guides/speech-to-text/longer-inputs) limits audio files to 25MB, so it's probably easier to do it ourselves
 ***** TODO E-mail current caption volunteers backstage information, captioning process, etc.
+SCHEDULED: <2023-10-17 Tue>
+:PROPERTIES:
+:CREATED:  [023-10-13 Fri 10:1]
+:END:
+
+I'll wait a few days for Yoni to get back to us about whether he wants
+to caption his own talk and/or seeing if other speakers will get their
+talks in.
+
+=emacsconf-mail-backstage-info=
+
+
 
 Hi ${name}!
 
-You're getting this e-mail because you are a ${role} for ${conf-name}
-${year}. (Thanks!)
+You're getting this e-mail because you have volunteered to help out
+with captions for ${conf-name} ${year}. (Thank you so much!)
 
 I'm so excited! =) We're starting to get recorded talks, which means
 it's time to get captions going. People really appreciate the
 captions, especially when the captions have been lovingly edited by
-volunteers like you who change things like "Emax" to "Emacs" and
-"metaX" to "M-x".
+volunteers who change things like "Emax" to "Emacs" and "metaX" to
+"M-x".
 
 Just like last year, we're using OpenAI Whisper to give us a
 reasonable starting point for transcripts. If working from scratch
@@ -719,11 +751,10 @@ Thank you!
 
 Sacha Chua
 
-***** TODO E-mail the emacsconf-org mailing list the announcement and the invitation
-***** TODO E-mail 
+***** TODO E-mail the emacsconf-org mailing list the announcement and the invitation to volunteer
 ***** TODO [#C] Try out Deepgram, play around with it for last-minute submissions?
-***** TODO Get the autocaptions for emms up in the backstage area
-SCHEDULED: <2023-10-08 Sun>
+***** DONE Get the autocaptions for emms up in the backstage area
+CLOSED: [2023-10-13 Fri 10:08] SCHEDULED: <2023-10-08 Sun>
 ***** Captions lessons learned  :lessons:
 - OpenAI had a breaking API change, need to call =whisper.utils.get_writer=
   - https://github.com/dmarx/video-killed-the-radio-star/issues/101
@@ -738,7 +769,7 @@ SCHEDULED: <2023-10-08 Sun>
 :PROPERTIES:
 :CUSTOM_ID: check-reencoding
 :END:
-*** TODO Write something for merging in information from previous years if not specified
+*** TODO [#C] Write something for merging in information from previous years if not specified
 :PROPERTIES:
 :CUSTOM_ID: previous-years
 :END: