diff options
Diffstat (limited to '2023/organizers-notebook')
| -rw-r--r-- | 2023/organizers-notebook/index.org | 551 |
1 files changed, 287 insertions, 264 deletions
diff --git a/2023/organizers-notebook/index.org b/2023/organizers-notebook/index.org index 1161ae0d..b3f081e2 100644 --- a/2023/organizers-notebook/index.org +++ b/2023/organizers-notebook/index.org @@ -1,3 +1,4 @@ +# [[elisp:(memoize 'emacsconf-get-talk-info "1 minute")][Memoize emacsconf-get-talk-info]] # [[elisp:(org-md-export-to-markdown)][Export this file to Markdown]] #+todo: TODO(t) SOMEDAY STARTED INPROGRESS(i) WAITING(w) STANDBY(s) BLOCKED(b) | DONE(x) CANCELLED(c) #+OPTIONS: h:6 toc:nil num:nil ':t @@ -12,27 +13,27 @@ This file is automatically exported from [/2023/organizers-notebook/index.org](/2023/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/). #+end_export -Decisions to make: - #+begin_src emacs-lisp :results value replace :exports results :eval never-export +(emacsconf-surround "Decisions to make:\n\n" (string-join (delq nil (org-map-entries (lambda () - (unless (org-entry-is-done-p) + (unless (or (not (org-entry-is-todo-p)) (org-entry-is-done-p)) (format "- %s (by %s)\n" (org-link-make-string (concat "#" (org-entry-get (point) "CUSTOM_ID")) (org-entry-get (point) "ITEM")) - (replace-regexp-in-string "[<>]" "" (org-entry-get (point) "DEADLINE"))))) + (if (org-entry-get (point) "DEADLINE") + (replace-regexp-in-string "[<>]" "" (org-entry-get (point) "DEADLINE")) + "")))) "decision" nil)) "") +"" "") #+end_src #+RESULTS: :results: -- [[#three-tracks][Test the idea of three tracks and more aligned times]] (by 2023-10-13 Fri) -- [[#honorifics][Do we want to use honorifics like Dr.?]] (by 2023-11-14 Tue) :end: #+TOC: headlines 2 @@ -45,8 +46,8 @@ Decisions to make: | CFP | [2023-06-26 Mon] | | CFP deadline | [2023-09-14 Thu] | -| *Speaker notifications* | [2023-09-25 Mon] | -| Publish schedule | [2023-10-30 Mon] | +| Speaker notifications | [2023-09-25 Mon] | +| *Publish schedule* | [2023-10-25 Wed] | | Video submission deadline | [2023-11-04 Sat] | | EmacsConf | [2023-12-02 Sat], [2023-12-03 Sun] | @@ -596,260 +597,16 @@ These times are in EST (GMT-5). - Sort out access to media.emacsconf.org so that we can get the upload service up and running - Draft brief intros for talks, keeping in mind that we're going to say them out loud - Speakers will work on videos, and we can help with nudges/coordination if needed +*** DONE E-mail all the speakers a link to the draft schedule +CLOSED: [2023-10-05 Thu 15:38] +so that they can confirm that I've got their availability correctly coded and ask for any adjustments in case they really want to attend someone else's Q&A session +*** TODO Announce schedule publicly +SCHEDULED: <2023-10-25 Wed> +*** TODO Incorporate "About the speaker" info on the wiki pages -*** TODO Test the idea of three tracks and more aligned times :decision: -DEADLINE: <2023-10-13 Fri> -:PROPERTIES: -:CUSTOM_ID: three-tracks -:END: - -Let's see if we can decide on this by [2023-10-13 Fri] so that we can -e-mail the draft schedules to people. - -Compared to [[#draft-schedule][two-track schedule]]: -#+INCLUDE: schedule.svg export html - -What if we have three tracks instead? - -- Two-track advantages as in EmacsConf 2022: - - Fewer volunteers needed (host, IRC, pad) - - Can do with existing computing power (instead of spinning up another node for VNC+OBS) - - Less fear of missing out for participants - - votes: zaeph -- Three-track advantages: - - More space between talks for streaming the Q&A - - Easier to explain the schedule - - More logical grouping - - Ends earlier, which is easier for participants from Europe - - votes: max (Three tracks is the best policy if you’re more than 75% sure that you can round up the volunteers) -- [[#three-tracks-sun-am][Three tracks just for Sunday morning]]: - - Allows us to have 20 minutes between talks instead of 15 - - Might be easier to test the idea for just one part of the conference - -#+begin_src emacs-lisp :exports none -(defun emacsconf-schedule-copy-previous-track (list) - (cl-loop - with track = (plist-get (car list) :track) - with track-names = (seq-map (lambda (o) (plist-get o :name)) emacsconf-tracks) - for talk in list - collect - (progn - (when (member (plist-get talk :track) track-names) - (setq track (plist-get talk :track))) - (append (list :track track) talk)))) -#+end_src - -#+begin_src emacs-lisp :results value replace :exports results :var filename="schedule-option-aligned-talks.svg" :eval never-export -(emacsconf-schedule-test - filename - (emacsconf-schedule-tracks - '((:label "Saturday" - :start "2023-12-02 9:00" - :end "2023-12-02 18:00" - :tracks ("A" "B" "C")) - (:label "Sunday" - :start "2023-12-03 9:00" - :end "2023-12-03 18:00" - :tracks ("A" "B" "C")))) - (emacsconf-time-constraints '()) - (emacsconf-tracks - '((:name "A" :id "a") - (:name "B" :id "b") - (:name "C" :id "c"))) - (arranged - (emacsconf-schedule-inflate-sexp - '(("A Saturday, Dec 2" :start "2023-12-02 09:00" :track "A") - (sat-open) - adventure - (uni :start "9:40") - (table :start "10:30") - (teaching :start "11:15") - (lunch :start "12:00" :time 60) - collab - (woof :start nil) - (solo :start nil) - (hn :start "15:00") - (web :start nil) - sat-close - ("B Saturday, Dec 2" :start "2023-12-02 09:40" :track "B") - (one :start nil) - (poltys :start "10:30") - (taming :start "11:15") - (lunch :start "12:00" :time 60) - writing - (nabokov :start "13:40") - (steno :start "14:20") - (emacsen :start "15:30") - ("C Saturday, Dec 2" :start "2023-12-02 9:40" :track "C") - (matplotllm) - (voice :start "10:30") - (llm :start "11:15") - (lunch :start "12:00" :time 60) - overlay - eval - (repl :start "14:20") - (emacsconf :start "15:30") - ("A Sunday, Dec 3" :start "2023-12-03 09:00" :track "A") - (sun-open :time 10) - hyperamp - (koutline :start "10:00") - (test :start "11:00") - (lunch :start "12:00" :time 60) - (emms :start nil) - (devel :start "14:00") - (mentor :start nil) - (sharing :start "15:00") - (sun-close :start "16:00") - ("B Sunday, Dec 3" :start "2023-12-03 09:10" :track "B") - (parallel :start "10:00") - (eat :start "10:30") - - (gc :start "11:00") - (lunch :start "12:00" :time 60) - hyperdrive - (ref :start "14:00") - (unentangling :start "15:00") - ("C Sunday, Dec 3" :start "2023-12-03 09:10" :track "C") - - (scheme :start "10:00") - (lspocaml :start "11:00") - (flat :start "11:30") - - (lunch :start "12:00" :time 60) - (windows :start nil) - (cubing :start "14:00") - (extending :start "15:00") - - - ))) - (emacsconf-schedule-break-time 10) - (emacsconf-schedule-lunch-time 60) - (emacsconf-schedule-default-buffer-minutes 20) - (emacsconf-schedule-svg-modify-functions '(emacsconf-schedule-svg-color-by-status)) - (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20) - (emacsconf-schedule-validation-functions - '(emacsconf-schedule-validate-time-constraints - ;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered - emacsconf-schedule-validate-all-talks-present - emacsconf-schedule-validate-no-duplicates)) - (emacsconf-schedule-strategies - '(emacsconf-schedule-copy-previous-track emacsconf-schedule-allocate-buffer-time))) -#+end_src - -#+RESULTS: -:results: -:end: - -#+begin_comment -[[file:schedule-option-aligned-talks.svg]] -#+end_comment - -#+INCLUDE: schedule-option-aligned-talks.svg export html -**** Three tracks for Sunday morning? -:PROPERTIES: -:CUSTOM_ID: three-tracks-sun-am -:END: - - - -#+begin_src emacs-lisp :results value replace :exports results :var filename="schedule-option-sun-am.svg" :eval never-export -(emacsconf-schedule-test - filename - (emacsconf-schedule-tracks - '((:label "Saturday" - :start "2023-12-02 9:00" - :end "2023-12-02 18:00" - :tracks ("A" "B" "C")) - (:label "Sunday" - :start "2023-12-03 9:00" - :end "2023-12-03 18:00" - :tracks ("A" "B" "C")))) - (emacsconf-time-constraints '()) - (emacsconf-tracks - '((:name "A" :id "a") - (:name "B" :id "b") - (:name "C" :id "c"))) - (arranged - (emacsconf-schedule-inflate-sexp - '(("A Saturday, Dec 2" :start "2023-12-02 09:00" :track "A") - sat-open - adventure - uni - table - teaching - writing - (lunch :start "12:00") - nabokov - collab - (woof) - solo - unentangling - ref - (devel) - (sat-close) - ("DEV Saturday, Dec 2" :start "2023-12-02 10:00" :track "B") - (matplotllm) - (voice) - (llm) - (lunch :start "12:00") - (overlay) - (eval) - (repl :start "14:00") - (hyperdrive) - (extending) - ("GEN Sunday, Dec 3" :start "2023-12-03 09:00" :track "A") - sun-open - hyperamp - koutline - one - cubing - (lunch :start "12:00" :time 60) - (emms) - taming - mentor - (hn :start "15:00") - web - sharing - sun-close - ("DEV Sunday, Dec 3" :start "2023-12-03 10:00" :track "B") - scheme - eat - (flat) - lspocaml - (lunch :start "12:15" :time "45") - gc - (steno) - (windows) - (emacsen) - (emacsconf) - ("C Sunday Dec 3" :start "2023-12-03 10:00" :track "C") - poltys - (parallel) - test - ))) - (emacsconf-schedule-break-time 10) - (emacsconf-schedule-lunch-time 60) - (emacsconf-schedule-default-buffer-minutes 20) - (emacsconf-schedule-svg-modify-functions '(emacsconf-schedule-svg-color-by-status)) - (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20) - (emacsconf-schedule-validation-functions - '(emacsconf-schedule-validate-time-constraints - ;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered - emacsconf-schedule-validate-all-talks-present - emacsconf-schedule-validate-no-duplicates)) - (emacsconf-schedule-strategies - '(emacsconf-schedule-copy-previous-track emacsconf-schedule-allocate-buffer-time))) -#+end_src - -#+RESULTS: -:results: -:end: - -#+begin_comment -[[file:schedule-option-sun-am.svg]] -#+end_comment - -#+INCLUDE: schedule-option-sun-am.svg export html +Good idea to include it because that gives people (a) more context on +where a speaker is coming from, and (b) a feeling for the kinds of +backgrounds and interests people have. ** Prepare infrastructure :PROPERTIES: @@ -946,12 +703,20 @@ Actually recording the introductions can wait until closer to the conference because talk titles and Q&A methods can change. We can verify speaker name pronunciations at that time. -**** TODO Do we want to use honorifics like Dr.? :decision: -DEADLINE: <2023-11-14 Tue> +**** DONE Do we want to use honorifics like Dr.? :decision: +CLOSED: [2023-10-03 Tue 15:38] DEADLINE: <2023-11-14 Tue> :PROPERTIES: :CUSTOM_ID: honorifics :END: +DECISION: Include in the intro-review email: +#+begin_quote +We will usually introduce you by your first name (or handle, if you +prefer to go by a pseudonym) but if you'd rather be introduced +differently (for example honorific followed by last-name, or whatever +you prefer), just let us know. +#+end_quote + Let's see if we can decide on this by [2023-11-04 Fri] so that we can use it when recording the intros. @@ -959,7 +724,7 @@ use it when recording the intros. speaker-submitted intros (as in previous EmacsConfs) - Equality - votes: zaeph -- OPTION: Asking speakers if they want us to use any honorifics in their intro: +- CHOSEN: Asking speakers if they want us to use any honorifics in their intro: - Observes personal preferences - votes: corwin, max, jc (We can also say that we prefer not to use honorifics (it's not an academic - Corwin's suggested wording: We will usually introduce you by your first name (or handle, if you prefer to go by a pseudonym) but if you'd rather be introduced @@ -1152,3 +917,261 @@ Sacha :CUSTOM_ID: archive :END: +** DONE Test the idea of three tracks and more aligned times :decision: +CLOSED: [2023-10-03 Tue 15:35] DEADLINE: <2023-10-13 Fri> +:PROPERTIES: +:CUSTOM_ID: three-tracks +:END: + +Decision: We'll stick with the two-track schedule for now because it's +more likely, and we'll adjust as we get closer to the conference +depending on speaker submissions and on volunteer availability. + +Note: Let's see if we can decide on this by [2023-10-13 Fri] so that we can +e-mail the draft schedules to people. + +Compared to [[#draft-schedule][two-track schedule]]: +#+INCLUDE: schedule.svg export html + +What if we have three tracks instead? + +- Two-track advantages as in EmacsConf 2022: + - Fewer volunteers needed (host, IRC, pad) + - Can do with existing computing power (instead of spinning up another node for VNC+OBS) + - Less fear of missing out for participants + - votes: zaeph +- Three-track advantages: + - More space between talks for streaming the Q&A + - Easier to explain the schedule + - More logical grouping + - Ends earlier, which is easier for participants from Europe + - votes: max (Three tracks is the best policy if you’re more than 75% sure that you can round up the volunteers) +- [[#three-tracks-sun-am][Three tracks just for Sunday morning]]: + - Allows us to have 20 minutes between talks instead of 15 + - Might be easier to test the idea for just one part of the conference + +#+begin_src emacs-lisp :exports none +(defun emacsconf-schedule-copy-previous-track (list) + (cl-loop + with track = (plist-get (car list) :track) + with track-names = (seq-map (lambda (o) (plist-get o :name)) emacsconf-tracks) + for talk in list + collect + (progn + (when (member (plist-get talk :track) track-names) + (setq track (plist-get talk :track))) + (append (list :track track) talk)))) +#+end_src + +#+begin_src emacs-lisp :results value replace :exports results :var filename="schedule-option-aligned-talks.svg" :eval never-export +(emacsconf-schedule-test + filename + (emacsconf-schedule-tracks + '((:label "Saturday" + :start "2023-12-02 9:00" + :end "2023-12-02 18:00" + :tracks ("A" "B" "C")) + (:label "Sunday" + :start "2023-12-03 9:00" + :end "2023-12-03 18:00" + :tracks ("A" "B" "C")))) + (emacsconf-time-constraints '()) + (emacsconf-tracks + '((:name "A" :id "a") + (:name "B" :id "b") + (:name "C" :id "c"))) + (arranged + (emacsconf-schedule-inflate-sexp + '(("A Saturday, Dec 2" :start "2023-12-02 09:00" :track "A") + (sat-open) + adventure + (uni :start "9:40") + (table :start "10:30") + (teaching :start "11:15") + (lunch :start "12:00" :time 60) + collab + (woof :start nil) + (solo :start nil) + (hn :start "15:00") + (web :start nil) + sat-close + ("B Saturday, Dec 2" :start "2023-12-02 09:40" :track "B") + (one :start nil) + (poltys :start "10:30") + (taming :start "11:15") + (lunch :start "12:00" :time 60) + writing + (nabokov :start "13:40") + (steno :start "14:20") + (emacsen :start "15:30") + ("C Saturday, Dec 2" :start "2023-12-02 9:40" :track "C") + (matplotllm) + (voice :start "10:30") + (llm :start "11:15") + (lunch :start "12:00" :time 60) + overlay + eval + (repl :start "14:20") + (emacsconf :start "15:30") + ("A Sunday, Dec 3" :start "2023-12-03 09:00" :track "A") + (sun-open :time 10) + hyperamp + (koutline :start "10:00") + (test :start "11:00") + (lunch :start "12:00" :time 60) + (emms :start nil) + (devel :start "14:00") + (mentor :start nil) + (sharing :start "15:00") + (sun-close :start "16:00") + ("B Sunday, Dec 3" :start "2023-12-03 09:10" :track "B") + (parallel :start "10:00") + (eat :start "10:30") + + (gc :start "11:00") + (lunch :start "12:00" :time 60) + hyperdrive + (ref :start "14:00") + (unentangling :start "15:00") + ("C Sunday, Dec 3" :start "2023-12-03 09:10" :track "C") + + (scheme :start "10:00") + (lspocaml :start "11:00") + (flat :start "11:30") + + (lunch :start "12:00" :time 60) + (windows :start nil) + (cubing :start "14:00") + (extending :start "15:00") + + + ))) + (emacsconf-schedule-break-time 10) + (emacsconf-schedule-lunch-time 60) + (emacsconf-schedule-default-buffer-minutes 20) + (emacsconf-schedule-svg-modify-functions '(emacsconf-schedule-svg-color-by-status)) + (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20) + (emacsconf-schedule-validation-functions + '(emacsconf-schedule-validate-time-constraints + ;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered + emacsconf-schedule-validate-all-talks-present + emacsconf-schedule-validate-no-duplicates)) + (emacsconf-schedule-strategies + '(emacsconf-schedule-copy-previous-track emacsconf-schedule-allocate-buffer-time))) +#+end_src + +#+RESULTS: +:results: +:end: + +#+begin_comment +[[file:schedule-option-aligned-talks.svg]] +#+end_comment + +#+INCLUDE: schedule-option-aligned-talks.svg export html +*** Three tracks for Sunday morning? +:PROPERTIES: +:CUSTOM_ID: three-tracks-sun-am +:END: + + + +#+begin_src emacs-lisp :results value replace :exports results :var filename="schedule-option-sun-am.svg" :eval never-export +(emacsconf-schedule-test + filename + (emacsconf-schedule-tracks + '((:label "Saturday" + :start "2023-12-02 9:00" + :end "2023-12-02 18:00" + :tracks ("A" "B" "C")) + (:label "Sunday" + :start "2023-12-03 9:00" + :end "2023-12-03 18:00" + :tracks ("A" "B" "C")))) + (emacsconf-time-constraints '()) + (emacsconf-tracks + '((:name "A" :id "a") + (:name "B" :id "b") + (:name "C" :id "c"))) + (arranged + (emacsconf-schedule-inflate-sexp + '(("A Saturday, Dec 2" :start "2023-12-02 09:00" :track "A") + sat-open + adventure + uni + table + teaching + writing + (lunch :start "12:00") + nabokov + collab + (woof) + solo + unentangling + ref + (devel) + (sat-close) + ("DEV Saturday, Dec 2" :start "2023-12-02 10:00" :track "B") + (matplotllm) + (voice) + (llm) + (lunch :start "12:00") + (overlay) + (eval) + (repl :start "14:00") + (hyperdrive) + (extending) + ("GEN Sunday, Dec 3" :start "2023-12-03 09:00" :track "A") + sun-open + hyperamp + koutline + one + cubing + (lunch :start "12:00" :time 60) + (emms) + taming + mentor + (hn :start "15:00") + web + sharing + sun-close + ("DEV Sunday, Dec 3" :start "2023-12-03 10:00" :track "B") + scheme + eat + (flat) + lspocaml + (lunch :start "12:15" :time "45") + gc + (steno) + (windows) + (emacsen) + (emacsconf) + ("C Sunday Dec 3" :start "2023-12-03 10:00" :track "C") + poltys + (parallel) + test + ))) + (emacsconf-schedule-break-time 10) + (emacsconf-schedule-lunch-time 60) + (emacsconf-schedule-default-buffer-minutes 20) + (emacsconf-schedule-svg-modify-functions '(emacsconf-schedule-svg-color-by-status)) + (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20) + (emacsconf-schedule-validation-functions + '(emacsconf-schedule-validate-time-constraints + ;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered + emacsconf-schedule-validate-all-talks-present + emacsconf-schedule-validate-no-duplicates)) + (emacsconf-schedule-strategies + '(emacsconf-schedule-copy-previous-track emacsconf-schedule-allocate-buffer-time))) +#+end_src + +#+RESULTS: +:results: +:end: + +#+begin_comment +[[file:schedule-option-sun-am.svg]] +#+end_comment + +#+INCLUDE: schedule-option-sun-am.svg export html + |