diff options
Diffstat (limited to '')
| -rw-r--r-- | 2023/organizers-notebook.md | 273 | ||||
| -rw-r--r-- | 2023/organizers-notebook/index.org | 184 |
2 files changed, 426 insertions, 31 deletions
diff --git a/2023/organizers-notebook.md b/2023/organizers-notebook.md index 9f2dccf2..08225417 100644 --- a/2023/organizers-notebook.md +++ b/2023/organizers-notebook.md @@ -12,8 +12,11 @@ This file is automatically exported from [/2023/organizers-notebook/index.org](/ - [Draft CFP](#cfp) - [Distribute CFP](#distrib-cfp) - [Process submissions](#submission-process) - - [2023-09-25 EmacsConf 2023 progress report: 44 talks accepted, schedule being drafted](#2023-09-25) - [Draft schedule](#draft-schedule) + - [Check infrastructure](#check-infra) + - [Prepare assets](#prepare-assets) + - [Coordinate volunteers](#coordinate-volunteers) +- [Progress reports](#progress) - [E-mail templates](#templates) - [Review](#review) - [Acceptance](#acceptance) @@ -411,7 +414,7 @@ extending the CFP this time. Sacha -### Lessons learned from the CFP :lessons: +### Lessons learned from the CFP acceptance phase :lessons: - Early acceptances are nice. A few got comments within the 1-week period, which helped refine the talk idea more. We probably don’t @@ -419,17 +422,20 @@ Sacha - It’s a good idea to send the review and acceptance e-mails even to fellow organizers/volunteers, even if they’re quite familiar with the page already. =) -- I added some more automation for including a template in a mail - reply. - We successfully didn’t panic about submissions, yay! It was nice to be able to draft schedules as we went along, and to compare the dates with last year’s trends. - -<a id="2023-09-25"></a> - -## 2023-09-25 EmacsConf 2023 progress report: 44 talks accepted, schedule being drafted - -<https://emacsconf.org/blog/2023-09-25-draft-schedule> +- I added some more automation for including a template in a mail + reply. Changing the subject to `EmacsConf 2023 acceptance: talk + title` made it easier to verify that talks had been responded to. +- I added `emacsconf-mail-add-submission` for parsing submissions from + e-mail and adding them to `emacsconf-org-file`. That was nice + because it automatically saved `EMAIL`, `DATE_SUBMITTED`, and + `DATE_TO_NOTIFY`. +- Displaying the schedule as a list with time constraints made it + easier to verify the time constraints and to see how I can fix + errors. +- Drafting the schedule in the public organizers notebook was <a id="draft-schedule"></a> @@ -548,6 +554,253 @@ These times are in EST (GMT-5). - Draft brief intros for talks, keeping in mind that we’re going to say them out loud - Speakers will work on videos, and we can help with nudges/coordination if needed +<a id="check-infra"></a> + +## Check infrastructure + + +### WAITING Get access to media.emacsconf.org so that we can set up the upload service + +### TODO Double-check streaming on res + +### TODO Double-check icecast + +### TODO Figure out a better way to handle 480p stream + +It kept dropping last year and sachac didn’t have the mental bandwidth to figure it out + +### TODO Doublecheck prerec processing workflow + + +#### Captions + +#### Reencoding + +<a id="prepare-assets"></a> + +## Prepare assets + + +### TODO Generate intro slides + +### TODO Write 1-2 sentence intros for all the talks + +### BLOCKED Record intro videos with 1-2 sentence intros for all the talks + +<a id="coordinate-volunteers"></a> + +## Coordinate volunteers + + +### TODO Prepare shift calendar + +<a name="shifts"></a> + +AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition) + +Saturday Dec 2 2023 +<table id="org44de632"> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<thead> +<tr> +<th scope="col" class="org-left"> </th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/host/">Host</a></th> +<th scope="col" class="org-left">Streamer</th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/checkin/">Checkin</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/irc/">IRC</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/pad/">Pad</a></th> +<th scope="col" class="org-left">Coord</th> +</tr> +</thead> +<tbody> +<tr> +<td class="org-left">Gen AM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Gen PM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Dev AM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Dev PM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> +</tbody> +</table> + +Sunday Dec 3 2023 +<table id="org06a5ac7"> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<thead> +<tr> +<th scope="col" class="org-left"> </th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/host/">Host</a></th> +<th scope="col" class="org-left">Streamer</th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/checkin/">Checkin</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/irc/">IRC</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/pad/">Pad</a></th> +<th scope="col" class="org-left">Coord</th> +</tr> +</thead> +<tbody> +<tr> +<td class="org-left">Gen AM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Gen PM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Dev AM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Dev PM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> +</tbody> +</table> + +Backups: +- dev host/streamer: +- gen host/streamer: +- checkin, IRC, pad: + +Interested in a shift? Please e-mail <mailto:emacsconf-org-private@gnu.org> and we’ll help you figure out what you need to learn. + + `(setq emacsconf-shifts + (list + ,@(apply #'append + (mapcar + (lambda (day) + (let ((headers (mapcar (lambda (field) (intern (concat ":" (downcase field)))) + (cdr (car (cadr day)))))) + (mapcar + (lambda (row) + (apply #'append + (list 'list :id + (when (string-match "^\\([^ ]+\\) \\(AM\\|PM\\)" (car row)) + (format "%s-%s-%s" + (car day) + (downcase (match-string 2 (car row))) + (downcase (match-string 1 (car row))))) + :track + (if (string-match "^Gen" (car row)) "General" "Development") + :start + (format "%sT%s:00:00%s" + (elt day 2) + (if (string-match "AM" (car row)) "08" "13") + emacsconf-timezone-offset) + :end + (format "%sT%s:00:00%s" + (elt day 2) + (if (string-match "AM" (car row)) "12" "18") + emacsconf-timezone-offset)) + (seq-map-indexed + (lambda (value index) + (unless (string= value "") + (list (elt headers index) value))) + (cdr row)))) + (cdr (cadr day))) + )) + (list + (list "sat" sat "2022-12-03") + (list "sun" sun "2022-12-04")))))) + +### DONE Document volunteer roles + +Copied it over from the previous year + +<a id="progress"></a> + +# Progress reports + +- <https://emacsconf.org/blog/2023-08-14-cfp-progress/> +- <https://emacsconf.org/blog/2023-09-25-draft-schedule> + <a id="templates"></a> # E-mail templates diff --git a/2023/organizers-notebook/index.org b/2023/organizers-notebook/index.org index 6fae62be..51e484a0 100644 --- a/2023/organizers-notebook/index.org +++ b/2023/organizers-notebook/index.org @@ -38,7 +38,6 @@ SCHEDULED: <2023-10-28 Sat> :PROPERTIES: :CUSTOM_ID: dry-run :END: - * Phases :PROPERTIES: :CUSTOM_ID: phases @@ -222,7 +221,7 @@ The end of the EmacsConf 2023 call for participation is one month away early acceptances to the following talks and added them to the program on the wiki (https://emacsconf.org/2023/talks): -#+begin_src emacs-lisp :results replace table :exports results +#+begin_src emacs-lisp :results replace table :exports results :eval never-export (append '(("Duration" "Title" "Speaker")) (mapcar (lambda (o) @@ -251,7 +250,7 @@ anyone wants to get started on their presentations. There's one talk that's waiting for feedback on the emacsconf-submit before we send the early acceptance in about a week: -#+begin_src emacs-lisp :results replace table :exports results +#+begin_src emacs-lisp :results replace table :exports results :eval never-export (append '(("Duration" "Title" "Speaker")) (mapcar (lambda (o) @@ -270,7 +269,7 @@ before we send the early acceptance in about a week: There are several talk proposals that are in progress (need to coordinate, don't have speaker releases / full details / etc.): -#+begin_src emacs-lisp :results replace table :exports results +#+begin_src emacs-lisp :results replace table :exports results :eval never-export (append '(("Title" "Speaker")) (mapcar (lambda (o) @@ -302,7 +301,7 @@ CFP deadline? I'd like to see if we can get away without officially extending the CFP this time. Sacha -*** Lessons learned from the CFP :lessons: +*** Lessons learned from the CFP acceptance phase :lessons: - Early acceptances are nice. A few got comments within the 1-week period, which helped refine the talk idea more. We probably don't @@ -310,20 +309,21 @@ Sacha - It's a good idea to send the review and acceptance e-mails even to fellow organizers/volunteers, even if they're quite familiar with the page already. =) -- I added some more automation for including a template in a mail - reply. - We successfully didn't panic about submissions, yay! It was nice to be able to draft schedules as we went along, and to compare the dates with last year's trends. - +- I added some more automation for including a template in a mail + reply. Changing the subject to =EmacsConf 2023 acceptance: talk + title= made it easier to verify that talks had been responded to. +- I added =emacsconf-mail-add-submission= for parsing submissions from + e-mail and adding them to =emacsconf-org-file=. That was nice + because it automatically saved =EMAIL=, =DATE_SUBMITTED=, and + =DATE_TO_NOTIFY=. +- Displaying the schedule as a list with time constraints made it + easier to verify the time constraints and to see how I can fix + errors. +- Drafting the schedule in the public organizers notebook was -** 2023-09-25 EmacsConf 2023 progress report: 44 talks accepted, schedule being drafted -:PROPERTIES: -:CUSTOM_ID: 2023-09-25 -:END: - -https://emacsconf.org/blog/2023-09-25-draft-schedule - ** Draft schedule :PROPERTIES: :CUSTOM_ID: draft-schedule @@ -331,7 +331,7 @@ https://emacsconf.org/blog/2023-09-25-draft-schedule These times are in EST (GMT-5). -#+begin_src emacs-lisp :results value replace :exports none +#+begin_src emacs-lisp :results value replace :exports none :eval never-export (require 'emacsconf) (require 'emacsconf-schedule) (setq emacsconf-schedule-tracks @@ -438,7 +438,7 @@ These times are in EST (GMT-5). :END: #+NAME: draft-schedule-table - #+begin_src emacs-lisp :results raw replace :exports results :eval t + #+begin_src emacs-lisp :results raw replace :exports results :eval never-export (string-join (seq-keep (lambda (o) (when (plist-get o :slug) (concat "- " @@ -505,11 +505,11 @@ These times are in EST (GMT-5). - 2023-12-03 Sun 14:20-14:30 [[emacsconf:mentor][mentor]]: Mentoring VS-Coders as an Emacsian (or How to show not tell people about the wonders of Emacs) (Jeremy Friesen) - 2023-12-03 Sun 15:00-15:10 - after 15:00 EST - [[emacsconf:hn][hn]]: The many ways to browse Hacker News from Emacs (Mickael Kerjean) - 2023-12-03 Sun 15:00-15:20 [[emacsconf:emacsconf][emacsconf]]: EmacsConf.org: How we use Org Mode and TRAMP to organize and run a multi-track conference (Sacha Chua) - - 2023-12-03 Sun 15:20-16:00 - after 15:00 EST - [[emacsconf:web][web]]: Emacs saves the Web (Yuchen Pei) + - 2023-12-03 Sun 15:30-16:10 - after 15:00 EST - [[emacsconf:web][web]]: Emacs saves the Web (Yuchen Pei) - 2023-12-03 Sun 15:40-16:10 [[emacsconf:steno][steno]]: Programming at 200 wpm (Daniel Alejandro Tapia) - - 2023-12-03 Sun 16:20-16:40 [[emacsconf:sharing][sharing]]: Sharing Emacs is Caring Emacs: Emacs education and why I embraced video (Jacob Boxerman) - 2023-12-03 Sun 16:20-16:40 - no live Q&A - [[emacsconf:emacsen][emacsen]]: The Emacsen family, the design of an Emacs and the importance of Lisp (Fermin) - - 2023-12-03 Sun 17:00-17:10 [[emacsconf:sun-close][sun-close]]: Sunday closing remarks + - 2023-12-03 Sun 16:30-16:50 [[emacsconf:sharing][sharing]]: Sharing Emacs is Caring Emacs: Emacs education and why I embraced video (Jacob Boxerman) + - 2023-12-03 Sun 17:10-17:20 [[emacsconf:sun-close][sun-close]]: Sunday closing remarks *** Schedule notes :PROPERTIES: @@ -574,7 +574,149 @@ These times are in EST (GMT-5). - Sort out access to media.emacsconf.org so that we can get the upload service up and running - Draft brief intros for talks, keeping in mind that we're going to say them out loud - Speakers will work on videos, and we can help with nudges/coordination if needed - +** Check infrastructure +:PROPERTIES: +:CUSTOM_ID: check-infra +:END: +*** WAITING Get access to media.emacsconf.org so that we can set up the upload service +SCHEDULED: <2023-10-03 Tue> +:PROPERTIES: +:CREATED: [023-09-26 Tue 10:3] +:CUSTOM_ID: check-media-emacsconf +:END: +*** TODO Double-check streaming on res +:PROPERTIES: +:CUSTOM_ID: check-streaming +:END: +*** TODO Double-check icecast +:PROPERTIES: +:CUSTOM_ID: check-icecast +:END: +*** TODO Figure out a better way to handle 480p stream +It kept dropping last year and sachac didn't have the mental bandwidth to figure it out +*** TODO Doublecheck prerec processing workflow +:PROPERTIES: +:CUSTOM_ID: check-prerec +:END: +**** Captions +:PROPERTIES: +:CUSTOM_ID: check-captions +:END: +**** Reencoding +:PROPERTIES: +:CUSTOM_ID: check-reencoding +:END: +** Prepare assets +:PROPERTIES: +:CUSTOM_ID: prepare-assets +:END: +*** TODO Generate intro slides +:PROPERTIES: +:CUSTOM_ID: generate-intro +:END: +*** TODO Write 1-2 sentence intros for all the talks +:PROPERTIES: +:CUSTOM_ID: write-intros +:END: +*** BLOCKED Record intro videos with 1-2 sentence intros for all the talks +:PROPERTIES: +:CUSTOM_ID: record-intros +:END: +** Coordinate volunteers +:PROPERTIES: +:CUSTOM_ID: coordinate-volunteers +:END: +*** TODO Prepare shift calendar +:PROPERTIES: +:CUSTOM_ID: shifts +:END: + +#+BEGIN_EXPORT md +<a name="shifts"></a> +#+END_EXPORT + +AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition) + +Saturday Dec 2 2023 +#+NAME: saturday-shifts +| | [[https://emacsconf.org/2023/volunteer/host/][Host]] | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord | +|--------+------+----------+---------+-----+-----+-------| +| Gen AM | | sachac | | | | sachac | +| Gen PM | | sachac | | | | sachac | +| Dev AM | | sachac | | | | sachac | +| Dev PM | | sachac | | | | sachac | + +Sunday Dec 3 2023 +#+NAME: sunday-shifts +| | [[https://emacsconf.org/2023/volunteer/host/][Host]] | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord | +|--------+------+----------+---------+-----+-----+--------| +| Gen AM | | sachac | | | | sachac | +| Gen PM | | sachac | | | | sachac | +| Dev AM | | sachac | | | | sachac | +| Dev PM | | sachac | | | | sachac | + +Backups: +- dev host/streamer: +- gen host/streamer: +- checkin, IRC, pad: + +Interested in a shift? Please e-mail [[mailto:emacsconf-org-private@gnu.org]] and we'll help you figure out what you need to learn. + +#+begin_src emacs-lisp :var sat=saturday-shifts :var sun=sunday-shifts :rownames no :colnames no :results verbatim replace +`(setq emacsconf-shifts + (list + ,@(apply #'append + (mapcar + (lambda (day) + (let ((headers (mapcar (lambda (field) (intern (concat ":" (downcase field)))) + (cdr (car (cadr day)))))) + (mapcar + (lambda (row) + (apply #'append + (list 'list :id + (when (string-match "^\\([^ ]+\\) \\(AM\\|PM\\)" (car row)) + (format "%s-%s-%s" + (car day) + (downcase (match-string 2 (car row))) + (downcase (match-string 1 (car row))))) + :track + (if (string-match "^Gen" (car row)) "General" "Development") + :start + (format "%sT%s:00:00%s" + (elt day 2) + (if (string-match "AM" (car row)) "08" "13") + emacsconf-timezone-offset) + :end + (format "%sT%s:00:00%s" + (elt day 2) + (if (string-match "AM" (car row)) "12" "18") + emacsconf-timezone-offset)) + (seq-map-indexed + (lambda (value index) + (unless (string= value "") + (list (elt headers index) value))) + (cdr row)))) + (cdr (cadr day))) + )) + (list + (list "sat" sat "2022-12-03") + (list "sun" sun "2022-12-04")))))) + +#+end_src + +*** DONE Document volunteer roles +CLOSED: [2023-09-26 Tue 11:07] +:PROPERTIES: +:CUSTOM_ID: document-volunteer-roles +:END: +Copied it over from the previous year + +* Progress reports +:PROPERTIES: +:CUSTOM_ID: progress +:END: +- https://emacsconf.org/blog/2023-08-14-cfp-progress/ +- https://emacsconf.org/blog/2023-09-25-draft-schedule * E-mail templates :PROPERTIES: :CUSTOM_ID: templates |