diff options
Diffstat (limited to '')
-rw-r--r-- | 2023/organizers-notebook.md | 273 |
1 files changed, 263 insertions, 10 deletions
diff --git a/2023/organizers-notebook.md b/2023/organizers-notebook.md index 9f2dccf2..08225417 100644 --- a/2023/organizers-notebook.md +++ b/2023/organizers-notebook.md @@ -12,8 +12,11 @@ This file is automatically exported from [/2023/organizers-notebook/index.org](/ - [Draft CFP](#cfp) - [Distribute CFP](#distrib-cfp) - [Process submissions](#submission-process) - - [2023-09-25 EmacsConf 2023 progress report: 44 talks accepted, schedule being drafted](#2023-09-25) - [Draft schedule](#draft-schedule) + - [Check infrastructure](#check-infra) + - [Prepare assets](#prepare-assets) + - [Coordinate volunteers](#coordinate-volunteers) +- [Progress reports](#progress) - [E-mail templates](#templates) - [Review](#review) - [Acceptance](#acceptance) @@ -411,7 +414,7 @@ extending the CFP this time. Sacha -### Lessons learned from the CFP :lessons: +### Lessons learned from the CFP acceptance phase :lessons: - Early acceptances are nice. A few got comments within the 1-week period, which helped refine the talk idea more. We probably don’t @@ -419,17 +422,20 @@ Sacha - It’s a good idea to send the review and acceptance e-mails even to fellow organizers/volunteers, even if they’re quite familiar with the page already. =) -- I added some more automation for including a template in a mail - reply. - We successfully didn’t panic about submissions, yay! It was nice to be able to draft schedules as we went along, and to compare the dates with last year’s trends. - -<a id="2023-09-25"></a> - -## 2023-09-25 EmacsConf 2023 progress report: 44 talks accepted, schedule being drafted - -<https://emacsconf.org/blog/2023-09-25-draft-schedule> +- I added some more automation for including a template in a mail + reply. Changing the subject to `EmacsConf 2023 acceptance: talk + title` made it easier to verify that talks had been responded to. +- I added `emacsconf-mail-add-submission` for parsing submissions from + e-mail and adding them to `emacsconf-org-file`. That was nice + because it automatically saved `EMAIL`, `DATE_SUBMITTED`, and + `DATE_TO_NOTIFY`. +- Displaying the schedule as a list with time constraints made it + easier to verify the time constraints and to see how I can fix + errors. +- Drafting the schedule in the public organizers notebook was <a id="draft-schedule"></a> @@ -548,6 +554,253 @@ These times are in EST (GMT-5). - Draft brief intros for talks, keeping in mind that we’re going to say them out loud - Speakers will work on videos, and we can help with nudges/coordination if needed +<a id="check-infra"></a> + +## Check infrastructure + + +### WAITING Get access to media.emacsconf.org so that we can set up the upload service + +### TODO Double-check streaming on res + +### TODO Double-check icecast + +### TODO Figure out a better way to handle 480p stream + +It kept dropping last year and sachac didn’t have the mental bandwidth to figure it out + +### TODO Doublecheck prerec processing workflow + + +#### Captions + +#### Reencoding + +<a id="prepare-assets"></a> + +## Prepare assets + + +### TODO Generate intro slides + +### TODO Write 1-2 sentence intros for all the talks + +### BLOCKED Record intro videos with 1-2 sentence intros for all the talks + +<a id="coordinate-volunteers"></a> + +## Coordinate volunteers + + +### TODO Prepare shift calendar + +<a name="shifts"></a> + +AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition) + +Saturday Dec 2 2023 +<table id="org44de632"> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<thead> +<tr> +<th scope="col" class="org-left"> </th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/host/">Host</a></th> +<th scope="col" class="org-left">Streamer</th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/checkin/">Checkin</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/irc/">IRC</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/pad/">Pad</a></th> +<th scope="col" class="org-left">Coord</th> +</tr> +</thead> +<tbody> +<tr> +<td class="org-left">Gen AM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Gen PM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Dev AM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Dev PM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> +</tbody> +</table> + +Sunday Dec 3 2023 +<table id="org06a5ac7"> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<thead> +<tr> +<th scope="col" class="org-left"> </th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/host/">Host</a></th> +<th scope="col" class="org-left">Streamer</th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/checkin/">Checkin</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/irc/">IRC</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/pad/">Pad</a></th> +<th scope="col" class="org-left">Coord</th> +</tr> +</thead> +<tbody> +<tr> +<td class="org-left">Gen AM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Gen PM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Dev AM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> + +<tr> +<td class="org-left">Dev PM</td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left">sachac</td> +</tr> +</tbody> +</table> + +Backups: +- dev host/streamer: +- gen host/streamer: +- checkin, IRC, pad: + +Interested in a shift? Please e-mail <mailto:emacsconf-org-private@gnu.org> and we’ll help you figure out what you need to learn. + + `(setq emacsconf-shifts + (list + ,@(apply #'append + (mapcar + (lambda (day) + (let ((headers (mapcar (lambda (field) (intern (concat ":" (downcase field)))) + (cdr (car (cadr day)))))) + (mapcar + (lambda (row) + (apply #'append + (list 'list :id + (when (string-match "^\\([^ ]+\\) \\(AM\\|PM\\)" (car row)) + (format "%s-%s-%s" + (car day) + (downcase (match-string 2 (car row))) + (downcase (match-string 1 (car row))))) + :track + (if (string-match "^Gen" (car row)) "General" "Development") + :start + (format "%sT%s:00:00%s" + (elt day 2) + (if (string-match "AM" (car row)) "08" "13") + emacsconf-timezone-offset) + :end + (format "%sT%s:00:00%s" + (elt day 2) + (if (string-match "AM" (car row)) "12" "18") + emacsconf-timezone-offset)) + (seq-map-indexed + (lambda (value index) + (unless (string= value "") + (list (elt headers index) value))) + (cdr row)))) + (cdr (cadr day))) + )) + (list + (list "sat" sat "2022-12-03") + (list "sun" sun "2022-12-04")))))) + +### DONE Document volunteer roles + +Copied it over from the previous year + +<a id="progress"></a> + +# Progress reports + +- <https://emacsconf.org/blog/2023-08-14-cfp-progress/> +- <https://emacsconf.org/blog/2023-09-25-draft-schedule> + <a id="templates"></a> # E-mail templates |