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-rw-r--r--2022/organizers-notebook.md106
-rw-r--r--2022/organizers-notebook.org5
2 files changed, 66 insertions, 45 deletions
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index 0f96e1a0..36ddfbd3 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -3,33 +3,35 @@
# Table of Contents
-- [Current tasks / status](#org1261b8f)
- - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org1b25371)
- - [zaeph: Write preparation instructions and decide on deadline for prerecs](#org09b4bb3):zaeph:
- - [sacha: add more submissions (CFP deadline Sept 30)](#orgf211d2a):sacha:
- - [corwin: Double-check Sacha's timezone conversions for availability](#org60b60b6):corwin:
- - [corwin: Investigate streaming options, maybe OBS in the cloud](#orge444aac):corwin:
- - [Prepare to export talk information to wiki](#org304f8be):sacha:
-- [Other tasks and processes](#org001c933)
- - [Sacha: Organize volunteer information](#orgd3f80dd):sacha:
- - [bandali: Set up file upload](#org65c3a73):bandali:
- - [Once talks are approved](#org14b1d48)
- - [As prerecorded talks come in](#org18cf29e)
- - [Other tasks before the conference](#org65ace7a)
- - [During the conference](#orgbf9b9d1)
+- [Current tasks / status](#orgaecf0f2)
+ - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org4555739)
+ - [zaeph: Write preparation instructions and decide on deadline for prerecs](#org7b6a641):zaeph:
+ - [sacha: add more submissions (CFP deadline Sept 30)](#org923186a):sacha:
+ - [sacha: copy things over from previous notebooks](#orgd5b9fa1):sacha:
+ - [corwin: Double-check Sacha's timezone conversions for availability](#orgb7295f7):corwin:
+ - [corwin: Investigate streaming options, maybe OBS in the cloud](#org028045c):corwin:
+ - [Prepare to export talk information to wiki](#org13a05b6):sacha:
+- [Other tasks and processes](#org9becd06)
+ - [Sacha: Organize volunteer information](#org40c8e74):sacha:
+ - [bandali: Set up file upload](#org857b471):bandali:
+ - [Once talks are approved](#org08b66d9)
+ - [As prerecorded talks come in](#orgdbb3303)
+ - [When a talk is captioned](#orgc1b95da)
+ - [Other tasks before the conference](#orgf092365)
+ - [During the conference](#orgfa170ad)
- [Roles needed](#roles)
- [During each talk](#each-talk)
-- [Communications](#orgd5e99ad)
- - [Ask emacsconf-org-private for feedback on early submissions](#org0b47e88)
- - [Early speaker notification](#orgb440a33)
- - [Option A: Early speaker notification(?)](#orge2b1595)
- - [Option B: Just letting them know it's been postponed](#org68cbdd8)
- - [Second announcement: CFP](#orgf28a662)
- - [First announcement: CFP](#org37b96eb)
-- [Supporting code](#orge74dfc0)
+- [Communications](#org315964e)
+ - [Ask emacsconf-org-private for feedback on early submissions](#org3a4c322)
+ - [Early speaker notification](#orgfbd40c0)
+ - [Option A: Early speaker notification(?)](#org446d518)
+ - [Option B: Just letting them know it's been postponed](#orga2a9d46)
+ - [Second announcement: CFP](#org293f1e5)
+ - [First announcement: CFP](#orgfc00040)
+- [Supporting code](#org3aa2f18)
-<a id="org1261b8f"></a>
+<a id="orgaecf0f2"></a>
# Current tasks / status
@@ -112,12 +114,12 @@ Planned dates and phases:
</table>
-<a id="org1b25371"></a>
+<a id="org4555739"></a>
-## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgb440a33), Oct 7 for everything
+## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgfbd40c0), Oct 7 for everything
-<a id="org09b4bb3"></a>
+<a id="org7b6a641"></a>
## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph:
@@ -131,46 +133,51 @@ We need time after the prerecs get submitted to:
zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs
-<a id="orgf211d2a"></a>
+<a id="org923186a"></a>
## WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha:
- Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
-<a id="org60b60b6"></a>
+<a id="orgd5b9fa1"></a>
+
+## INPROGRESS sacha: copy things over from previous notebooks :sacha:
+
+
+<a id="orgb7295f7"></a>
## TODO corwin: Double-check Sacha's timezone conversions for availability :corwin:
-<a id="orge444aac"></a>
+<a id="org028045c"></a>
## TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin:
- Issue: zaeph was dropping frames
-<a id="org304f8be"></a>
+<a id="org13a05b6"></a>
## TODO Prepare to export talk information to wiki :sacha:
-<a id="org001c933"></a>
+<a id="org9becd06"></a>
# Other tasks and processes
-<a id="orgd3f80dd"></a>
+<a id="org40c8e74"></a>
## DONE Sacha: Organize volunteer information :sacha:
-<a id="org65c3a73"></a>
+<a id="org857b471"></a>
## TODO bandali: Set up file upload :bandali:
-<a id="org14b1d48"></a>
+<a id="org08b66d9"></a>
## Once talks are approved
@@ -180,23 +187,32 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Confirm e-mail communication with all of the speakers
-<a id="org18cf29e"></a>
+<a id="orgdbb3303"></a>
## As prerecorded talks come in
+-
+
- Sacha: Parcel out captioning work to volunteers, help them get set up
- Volunteers: Caption pre-recorded videos (usually starting from autogenerated ones for easier work)
- Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible)
-<a id="org65ace7a"></a>
+<a id="orgc1b95da"></a>
+
+## When a talk is captioned
+
+-
+
+
+<a id="orgf092365"></a>
## Other tasks before the conference
- Coordinate volunteer schedules so all the roles are covered
-<a id="orgbf9b9d1"></a>
+<a id="orgfa170ad"></a>
## During the conference
@@ -247,12 +263,12 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
- Volunteers: making sure questions get posted somewhere the speaker can see them
-<a id="orgd5e99ad"></a>
+<a id="org315964e"></a>
# Communications
-<a id="org0b47e88"></a>
+<a id="org3a4c322"></a>
## TODO Ask emacsconf-org-private for feedback on early submissions
@@ -277,14 +293,14 @@ Thanks!
Sacha
-<a id="orgb440a33"></a>
+<a id="orgfbd40c0"></a>
## TODO Early speaker notification
We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP.
-<a id="orge2b1595"></a>
+<a id="org446d518"></a>
### TODO Option A: Early speaker notification(?)
@@ -325,7 +341,7 @@ Thank you so much!
Sacha
-<a id="org68cbdd8"></a>
+<a id="orga2a9d46"></a>
### TODO Option B: Just letting them know it's been postponed
@@ -338,7 +354,7 @@ for your patience!
Sacha
-<a id="orgf28a662"></a>
+<a id="org293f1e5"></a>
## DONE Second announcement: CFP
@@ -369,7 +385,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic
chatter in the other lists cc'd on this message. Thank you.
-<a id="org37b96eb"></a>
+<a id="orgfc00040"></a>
## DONE First announcement: CFP
@@ -399,7 +415,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic
chatter in the other lists Cc'd on this message. Thank you.
-<a id="orge74dfc0"></a>
+<a id="org3aa2f18"></a>
# Supporting code
diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
index 8f09f181..2cc4b974 100644
--- a/2022/organizers-notebook.org
+++ b/2022/organizers-notebook.org
@@ -44,6 +44,7 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
** WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha:
DEADLINE: <2022-09-30 Fri>
- Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
+** INPROGRESS sacha: copy things over from previous notebooks :sacha:
** TODO corwin: Double-check Sacha's timezone conversions for availability :corwin:
** TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin:
DEADLINE: <2022-11-20 Sun>
@@ -62,9 +63,13 @@ DEADLINE: <2022-10-28 Fri>
- Publish draft schedule
- Confirm e-mail communication with all of the speakers
** As prerecorded talks come in
+-
- Sacha: Parcel out captioning work to volunteers, help them get set up
- Volunteers: Caption pre-recorded videos (usually starting from autogenerated ones for easier work)
- Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible)
+** When a talk is captioned
+-
+
** Other tasks before the conference
- Coordinate volunteer schedules so all the roles are covered
** During the conference