diff options
Diffstat (limited to '')
| -rw-r--r-- | 2022/organizers-notebook.md | 264 | ||||
| -rw-r--r-- | 2022/organizers-notebook.org | 18 |
2 files changed, 163 insertions, 119 deletions
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md index c85446ea..d8a6923b 100644 --- a/2022/organizers-notebook.md +++ b/2022/organizers-notebook.md @@ -42,12 +42,24 @@ Planned dates and phases: <tr> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-10-07 Fri]</span></span></td> +<td class="org-left">Tentative deadline for settling on a strategy for the schedule/tracks</td> +</tr> + + +<tr> <td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-10-08 Sat]</span></span></td> <td class="org-left">E-mail confirmation expected (collect public contact info for posting in program)</td> </tr> <tr> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-10-14 Fri]</span></span></td> +<td class="org-left">Program published</td> +</tr> + + +<tr> <td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-10-31 Mon]</span></span></td> <td class="org-left">Schedule published</td> </tr> @@ -84,7 +96,7 @@ Planned dates and phases: </tbody> </table> -Current phase: No prerecs to process yet, so it's a good time to focus +Current phase: No prerecs to process yet, so it’s a good time to focus on infrastructure @@ -93,7 +105,7 @@ on infrastructure Ordered chronologically (and therefore by importance). -### TODO Draft program-published email for emacsconf-discuss :needsowner:timesensitive:email: +### TODO Send program-published email for emacsconf-discuss :needsowner:timesensitive:email: #### TODO Post it to r/emacs as well :reddit:zaeph: @@ -105,7 +117,7 @@ Please let zaeph know when it’s live so that the post can be distinguished. Greetings, fellow Emacsians! -On behalf of the EmacsConf 2022 organizers team, I'm very excited to +On behalf of the EmacsConf 2022 organizers team, I’m very excited to announce the program for EmacsConf 2022 (Dec 3 and 4), available at: <https://emacsconf.org/2022/talks> @@ -123,7 +135,7 @@ talks in the coming weeks. - Add a note in the logbook (C-c C-z - org-add-note) for the talk entry - Add :PUBLIC\_EMAIL: t if given permission to use the e-mail on the talk page, or set it to an alternative e-mail if provided. -- Update the public wiki's ${year}/talks/{$slug}.md page to add the +- Update the public wiki’s ${year}/talks/{$slug}.md page to add the e-mail address as <mailto:person@example.com> on the speaker information line. @@ -141,6 +153,15 @@ Look for the TO\_CONFIRM status ### TODO Send people schedule information and doublecheck their availability/Q&A preference :sachac:email: +## Projects to bear in mind but which are not actual + + +### STANDBY Find a way to accommodate a specific return-speaker + +We’re not sure if we’re going to get a presentation or a prerec for them +this year, but we need to keep this at the back of our minds. + + ## Projects and other long-running tasks Ordered by importance. @@ -150,20 +171,20 @@ Ordered by importance. zaeph: I can work on it, but I’m not experienced in this domain, so I’d prefer to be a back-up. -Lesson learned from last year: "Since people kept running into ftp +Lesson learned from last year: &lsquo ;Since people kept running into ftp problems, we might want to set up a web-frontend next year to minimise -problems." +problems.’ Maybe we could ask some of the volunteers who wanted to help us with the infra? It shouldn’t be complicated to deploy a ready-made solution. -"file drop" is a common keyword for looking for information. +&lsquo ;file drop’ is a common keyword for looking for information. Considerations: - Probably run it on media.emacsconf.org - Bonus features: - - password-protected or hidden behind some kind of authentication or hidden behind some kind of URL, so we don't have to worry too much about spam + - password-protected or hidden behind some kind of authentication or hidden behind some kind of URL, so we don’t have to worry too much about spam - extra points for sending speakers links to upload to specific folders so that we can separate resources by talk - Resumable uploads would be good, since some speakers had a hard time with unreliable connections - What other conferences do: @@ -205,7 +226,7 @@ Remember to update <prepare.md> with the new incantation. We need time after the prerecs get submitted to: -- convert the videos and check that they've been reencoded properly by watching the re-encoded ones all the way to the end +- convert the videos and check that they’ve been reencoded properly by watching the re-encoded ones all the way to the end - caption videos - capture any extra info - follow up with missing prerecs @@ -216,22 +237,22 @@ We need time after the prerecs get submitted to: - Issue: zaeph was dropping frames and couldn’t pay attention to as many things as he wanted - Issue: corwin needs assistance to not be locked in his chair for the whole conf. Premptively, zaeph can do it by broadcasting OBS scenes via the rtmp (instead of just his webcam). - With a long day, we may want to be able to schedule hosts/streamers/publishers in shifts -- Ideal: Easy reproducible setup to spin up an OBS VM with scenes set up, allowing multiple users to connect to it at the same time. Maybe x2go or vnc? VMs with 8 vCPUs and a vGPU cost more, so it would be good to figure out what's needed, spin it down, and then spin it up maybe the day before or something like that. +- Ideal: Easy reproducible setup to spin up an OBS VM with scenes set up, allowing multiple users to connect to it at the same time. Maybe x2go or vnc? VMs with 8 vCPUs and a vGPU cost more, so it would be good to figure out what’s needed, spin it down, and then spin it up maybe the day before or something like that. - Plus points if we can control the OBS via password-protected websocket so we can tell it to switch scenes (and even more points if we do so from Emacs, maybe via that obs-websocket.el ;) ). MPV is also controllable via IPC, so we can use the same MPV player and then switch videos around. Maybe mpvc? <https://unix.stackexchange.com/questions/664728/how-can-i-control-mpv-in-command-line> -- Probably Linode's Dedicated 32 GB + RTX6000 GPU x1 at $1.50 an hour for 2-3 days + dev time, since live.emacsconf.org is in Linode as well +- Probably Linode’s Dedicated 32 GB + RTX6000 GPU x1 at $1.50 an hour for 2-3 days + dev time, since live.emacsconf.org is in Linode as well Resources: - <https://blog.wirelessmoves.com/2021/07/running-obs-studio-in-the-cloud.html> -#### TODO corwin: plan an approach to use a centralized OBS/nginix "bouncer" :corwin: +#### TODO corwin: plan an approach to use a centralized OBS/nginix &lsquo ;bouncer’ :corwin: #### TODO corwin: document such that someone else could use/fix it :corwin: -#### TODO corwin: recruit at least one more person to help operate the "video bouncer" :corwin: +#### TODO corwin: recruit at least one more person to help operate the &lsquo ;video bouncer’ :corwin: ### TODO Work on the OBS scenes :zaeph:corwin: @@ -239,7 +260,7 @@ Resources: - [ ] corwin is out from Nov 11-20, and we should start working on them before then. -### TODO Create Org heading for scheduling caption team's live IRC duty shifts :dto: +### TODO Create Org heading for scheduling caption team’s live IRC duty shifts :dto: ### Move scheduling and publishing code to Emacs on a VPS so that other people can help out :sachac: @@ -390,7 +411,7 @@ Options: - Web-editable: - Speakers and general public will be able to edit it more easily - Git: (current) - - Haven't had a problem with spam + - Haven’t had a problem with spam - Reduces merge conflict potential @@ -441,7 +462,7 @@ Options: Pain points: -- Many talk pages don't have public e-mail addresses, so it takes a +- Many talk pages don’t have public e-mail addresses, so it takes a little extra work (or is sometimes impossible) for people to follow up if they have questions @@ -460,7 +481,7 @@ Options: Pain points: - Q&A/discussions often overlap with the next talks -- Sometimes questions don't get copied to the pad +- Sometimes questions don’t get copied to the pad - Fast discussions can get overwhelming Ideas: @@ -514,7 +535,7 @@ Ideas: - If you’re thinking about the enticement factor of having people volunteer publicly, we’ll still have a well-furnished list of people helping us run the conf somewhere on the wiki. [11:22] - - i would think if someone doesn't want to do it publicly, they could + - i would think if someone doesn’t want to do it publicly, they could opt to write to -org-private instead, but otherwise the defacto should be public (-org) - i just think most folks would want to do this publicly unless for @@ -525,7 +546,7 @@ Ideas: # Roles needed -Each role comprises different responsibilities. A person may have multiple roles. An organizer might take the lead for a role, but if you want to volunteer, speak up and they'll probably be glad to share the load. +Each role comprises different responsibilities. A person may have multiple roles. An organizer might take the lead for a role, but if you want to volunteer, speak up and they’ll probably be glad to share the load. Some roles are also described on the <https://emacsconf.org/2022/volunteer> page. If you want to encourage people to volunteer to help, add a role description there. @@ -543,7 +564,7 @@ The roles below are related to the proposals in the early stages of the preparat - Listener - Receive emails from emacsconf-submit - Ensure that candidates are sticking to the prescribed format (esp. the 10/20/40 duration rule) - - Respond to people's requests and suggestions, pulling in other people to help as needed + - Respond to people’s requests and suggestions, pulling in other people to help as needed - Publisher (PUB: sachac) - Set up the wiki page - Infrastructure @@ -589,12 +610,12 @@ The roles below are related to the proposals in the early stages of the preparat - Get them into the correct room and help them doublecheck their audio and video quality - Troubleshoot as needed - Notify host about next room to join - - Follow up with speakers who haven't checked in yet - - Check on speakers periodically so that they're not waiting alone + - Follow up with speakers who haven’t checked in yet + - Check on speakers periodically so that they’re not waiting alone - Questions - Copy questions from IRC and the pad to wherever the host and speaker are looking - Pad scribe - - Organize and format people's contributions + - Organize and format people’s contributions - Add notes about links, key points, questions, answers - Accessibility (ACCESS: dto) - Describe visuals in #emacsconf-accessible @@ -712,7 +733,7 @@ Add the following profile to `~/.config/mpv/mpv.conf`: Links: -- tar.gz with all fonts: [from zaeph's server](https://zaeph.tk/files/emacsconf/captions/fonts.tar.gz) (more convenient) +- tar.gz with all fonts: [from zaeph’s server](https://zaeph.tk/files/emacsconf/captions/fonts.tar.gz) (more convenient) - WOFF from GitHub repo: [clear-sans/WOFF at main · intel/clear-sans](https://github.com/intel/clear-sans/tree/main/WOFF) @@ -807,25 +828,25 @@ Exception: [CHECK is unavailable](#check-gone) <https://etherpad.wikimedia.org/p/emacsconf-2021> , or IRC (like this)? - [? IRC] Thanks for checking in! Feel free to keep an eye on - \#emacsconf for questions and discussion, and we'll copy things from + \#emacsconf for questions and discussion, and we’ll copy things from the pad to there. If the volume gets overwhelming, let us know and - we can forward questions to #emacsconf-questions for you. If you'd + we can forward questions to #emacsconf-questions for you. If you’d like to try Q&A over live video or the collaborative pad instead, or if you need help, please let us know. -- [? Etherpad] Thanks for checking in! The collaborative pad we'll be +- [? Etherpad] Thanks for checking in! The collaborative pad we’ll be using for questions is at - <https://etherpad.wikimedia.org/p/emacsconf-2021> . We'll collect - questions from #emacsconf and put them there. If you'd like to jump + <https://etherpad.wikimedia.org/p/emacsconf-2021> . We’ll collect + questions from #emacsconf and put them there. If you’d like to jump to your part of the document, you might be able to keep an eye on questions. Please let us know if you need help, or if you want to switch to live Q&A. -- [? live] Thanks for checking in! I'll send you some private messages - with instructions, so please check there. Let me know if you don't +- [? live] Thanks for checking in! I’ll send you some private messages + with instructions, so please check there. Let me know if you don’t get them. - Private messages: - - (erc-message "PRIVMSG" (format "%s You can use this BBB room: %s . I'll join you there shortly to set up the room and do the last-minute tech check." nick room-url)) - - (erc-message "PRIVMSG" (format "%s The collaborative pad we'll be using for questions is at %s . We'll collect questions from #emacsconf and put them there. If you'd like to jump to your part of the document, you might be able to keep an eye on questions. Alternatively, we can read questions to you." nick conf-collaborative-pad)) - - (erc-message "PRIVMSG" (format "%s Leo Vivier will join when it's time, and he will give you the go-ahead when it's time to present. See you in the BBB room!" nick)) + - (erc-message &lsquo ;PRIVMSG’ (format &lsquo ;%s You can use this BBB room: %s . I’ll join you there shortly to set up the room and do the last-minute tech check.’ nick room-url)) + - (erc-message &lsquo ;PRIVMSG’ (format &lsquo ;%s The collaborative pad we’ll be using for questions is at %s . We’ll collect questions from #emacsconf and put them there. If you’d like to jump to your part of the document, you might be able to keep an eye on questions. Alternatively, we can read questions to you.’ nick conf-collaborative-pad)) + - (erc-message &lsquo ;PRIVMSG’ (format &lsquo ;%s Leo Vivier will join when it’s time, and he will give you the go-ahead when it’s time to present. See you in the BBB room!’ nick)) - CHECK directs speaker to available room with `/checkin <room> <nick>` - Speaker joins talk room - CHECK makes speaker presenter and moderator, does last-minute tech check @@ -836,7 +857,7 @@ Exception: [CHECK is unavailable](#check-gone) - live Q&A: reading questions themselves (can do in any order, can skip; coach possible responses for awkward things) or asking HOST to read questions to them - HOST can share the pad or IRC; speaker shares screen only if doing demo - - encouragement of webcam, although it's optional + - encouragement of webcam, although it’s optional - how HOST will join shortly before the prerec ends and then give them the go-ahead - closing any tabs watching the stream as their talk starts @@ -850,11 +871,11 @@ Exception: [CHECK is unavailable](#check-gone) information. -#### bandali's check-in steps +#### bandali’s check-in steps -- please leave webcam quality on 'medium' +- please leave webcam quality on ’medium’ - please read each audience question out loud before responding -- please mute stream on your machine if you're watching +- please mute stream on your machine if you’re watching - would you like to stay around for a longer q&a? - would you like to share your webcam or screen? (quickly mention how) @@ -907,9 +928,9 @@ Exception: [CHECK is unavailable](#check-gone) - Doublecheck subtitles - Add it to the EmacsConf 2021 playlist. - [? live sections] - - CHECK does a rough-cut of the recording from ${dump} to get the last X minutes or by time range. There's about a 1-2 minute delay. + - CHECK does a rough-cut of the recording from ${dump} to get the last X minutes or by time range. There’s about a 1-2 minute delay. Ex: `(kill-new (conf-dump-get "alt" "10:24" "10:30" "qa_"))` - - When there's an opportunity to do so: + - When there’s an opportunity to do so: - CHECK finetunes the rough-cut recording (trim start and end) and posts it to: - media.emacsconf.org/2021 - wiki page for talk @@ -924,7 +945,7 @@ Exceptions: - [? live] - CHECK-alternate joins the BBB room and pauses MPV. - HOST joins the BBB room - - HOST starts recording in BBB or confirms that it's already recording + - HOST starts recording in BBB or confirms that it’s already recording - HOST switches to the BBB scene in OBS. - HOST describes how to ask questions. - [? No questions yet] @@ -938,15 +959,15 @@ Exceptions: - [? IRC/pad] - HOST switches to pad/chat OBS scene. - HOST describes Q&A method and shows it on the screen. - - While there's buffer time before the next talk, HOST can read out + - While there’s buffer time before the next talk, HOST can read out questions and answers, or transition to the next talk early - - HOST: It's time for the next talk, but if you want to keep + - HOST: It’s time for the next talk, but if you want to keep discussing the previous talk, please feel free to continue doing so on IRC or the pad. - [? speaker will answer after the conference] - HOST switches to pad/chat OBS scene. - - HOST says the speaker is not available right now, but we'll - forward the questions to the speaker and we'll post the speaker's + - HOST says the speaker is not available right now, but we’ll + forward the questions to the speaker and we’ll post the speaker’s answers on the wiki page. Leave your contact information if you want to be notified, or subscribe to the emacsconf-discuss mailing list to get the announcement. Please feel free to continue @@ -1021,7 +1042,7 @@ Resource explanation: - **deskshare.webm:** Shared desktop as video - metadata.xml -Probably focus on grabbing the audio first and seeing what's worth keeping +Probably focus on grabbing the audio first and seeing what’s worth keeping (defun emacsconf-extract-chat (slug speaker) (interactive (list @@ -1137,7 +1158,7 @@ Probably focus on grabbing the audio first and seeing what's worth keeping Make a table of the form -<table id="orgac689cf" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides"> +<table id="org35a9f10" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides"> <colgroup> @@ -1253,7 +1274,7 @@ sudo -iu ikiwiki – ikiwiki –setup ~ikiwiki/emacsconf.setup - Let the previous talk run a little longer for Q&A; end at least in time for the prerec - After the previous Q&A wraps up, play the prerec - [? still not around after prerec finishes] - - HOST: Speaker might be having some difficulty connecting, but we'll collect your questions on the pad and send them afterwards. + - HOST: Speaker might be having some difficulty connecting, but we’ll collect your questions on the pad and send them afterwards. - Can play next prerec a few minutes early @@ -1262,7 +1283,7 @@ sudo -iu ikiwiki – ikiwiki –setup ~ikiwiki/emacsconf.setup - Let the previous talk do live Q&A/demo if ready - Close to the time of the missing talk: - See if any of the previous speakers want to be set up for an impromptu talk/extension in a BBB room, just in case - - HOST: The next speaker might be having some difficulty connecting. In the meantime, let's… + - HOST: The next speaker might be having some difficulty connecting. In the meantime, let’s… - OR: - highlight ongoing discussions - invite another speaker for an impromptu extension; mplsCorwin will keep a list of possible speakers who are still active @@ -1278,7 +1299,7 @@ sudo -iu ikiwiki – ikiwiki –setup ~ikiwiki/emacsconf.setup ### Speaker whose talk was reallocated shows up and wants to do it live -- See if there's enough time if buffers are shuffled back; if so, set up for a live presentation +- See if there’s enough time if buffers are shuffled back; if so, set up for a live presentation - Check for alternate stream volunteers - [? not enough time] Offer to set up a BBB room for recording or to accept a prerecording afterwards, then include it on the site and in @@ -1293,7 +1314,7 @@ sudo -iu ikiwiki – ikiwiki –setup ~ikiwiki/emacsconf.setup - CHECK updates ${stream-status} - CHECK notifies STREAM and HOST - After prerec plays: - - HOST: This talk has an extended demo/Q&A. You can go to ${alternate-url} to watch it, and we'll post a recording afterwards. + - HOST: This talk has an extended demo/Q&A. You can go to ${alternate-url} to watch it, and we’ll post a recording afterwards. - HOST sends ${alternate-url} to IRC: Alternate stream for ${title}: ${alternate-url} - ALTERNATE notifies #emacsconf-org when the stream is done. - CHECK updates ${stream-status} to note that the alternate stream is finished. @@ -1301,7 +1322,7 @@ sudo -iu ikiwiki – ikiwiki –setup ~ikiwiki/emacsconf.setup FFMPEG process for sending the desktop and audio to the $CONFALT mountpoint on Linux with X11 and Alsa: 1. Set the CONFALT environment variable to icecast://user:password@live0.emacsconf.org:8000/alt.webm - 2. Install pavucontrol if you don't have it already. + 2. Install pavucontrol if you don’t have it already. 3. Start the following command (<stream-desktop-and-audio.sh>: while true; do ffmpeg -loglevel 0 -ar 48000 -f alsa -channels 2 -sample_rate 48000 -i default -re -video_size 1280x720 -framerate 25 -f x11grab -i :0.0 -cluster_size_limit 2M -cluster_time_limit 5100 -content_type video/webm -c:v libvpx -b:v 1M -crf 30 -g 125 -deadline good -threads 4 -f webm $CONFALT; done @@ -1325,7 +1346,7 @@ sudo -iu ikiwiki – ikiwiki –setup ~ikiwiki/emacsconf.setup ### CRDT malfunctions - HOST notifies CHECK and tries reconnecting -- [? still doesn't work] +- [? still doesn’t work] - Switch to backup Etherpad @@ -1359,7 +1380,7 @@ sudo -iu ikiwiki – ikiwiki –setup ~ikiwiki/emacsconf.setup - [? need too much extra time (ex: 10min)]: HOST acknowledges technical issues and says we may be able to follow up after the conference -- [? can't resume]: HOST acknowledges technical issues and says we may +- [? can’t resume]: HOST acknowledges technical issues and says we may be able to follow up after the conference @@ -1375,7 +1396,7 @@ sudo -iu ikiwiki – ikiwiki –setup ~ikiwiki/emacsconf.setup - STREAM e-mails the mailing list -### live0 can't handle the load or is close to network transfer limit +### live0 can’t handle the load or is close to network transfer limit - OR: - Redirect some viewers via asking in #emacsconf: @@ -1403,20 +1424,20 @@ mpv –vf=negate $url ## DONE Ask emacsconf-org-private for feedback on early submissions The EmacsConf 2022 CFP was extended to Sept 30 with notifications to -go out on Oct 15. We've got plenty of submissions and with any luck, -you've been reviewing them as they come in (assuming you have access to +go out on Oct 15. We’ve got plenty of submissions and with any luck, +you’ve been reviewing them as they come in (assuming you have access to emacsconf-submit@). As a courtesy to people who got their stuff together in a timely manner and to give them extra time to prepare a prerecorded talk (which might also translate into extra time for us to process and caption the talks), -I'd like to send acceptances and tentative time allotments by Sept 30. +I’d like to send acceptances and tentative time allotments by Sept 30. I plan to offer a max of 20 minutes with a note that additional time may be available for Q&A depending on how many additional submissions we get. Could everyone who wants a say in the program please add comments to $url by ****Sept 26**** so that we can send out early acceptances? In -general, we try to say yes to everything, so here's your chance to +general, we try to say yes to everything, so here’s your chance to raise any red flags or suggest ways to make things even better. Thanks! @@ -1533,10 +1554,10 @@ Hi, ${speakers-short}! Summary: ,${acceptance-tasks} -We've accepted your EmacsConf proposal${plural} for ${titles}! Thanks -for volunteering to share what you're learning about. I know it takes +We’ve accepted your EmacsConf proposal${plural} for ${titles}! Thanks +for volunteering to share what you’re learning about. I know it takes a fair bit of work to prepare a presentation, so I appreciate that -you're taking the time to show what's possible with Emacs and +you’re taking the time to show what’s possible with Emacs and encourage people to learn more.${wrap} --- @@ -1545,25 +1566,25 @@ ${talk-details-and-comments} --- -You'll have some time after your talk${plural} for Q&A, so the allocated time +You’ll have some time after your talk${plural} for Q&A, so the allocated time can be just for your pre-recorded talk${plural}. Of course, if you like, you can make it shorter. -We've posted preparation tips at <https://emacsconf.org/${year}/prepare/> . -We'll send you instructions on how to upload files once we get that +We’ve posted preparation tips at <https://emacsconf.org/${year}/prepare/> . +We’ll send you instructions on how to upload files once we get that set up. Could you please plan to ****put your pre-rec${plural} together by -${prerec-target}**** (or even earlier if you want)? We're going to try +${prerec-target}**** (or even earlier if you want)? We’re going to try to caption as many talks as possible again this year, and extra time helps a lot. People found the captions really helpful while watching the stream, and sending your talk in early will make it more likely -that we'll be able to get your captions edited and reviewed before the +that we’ll be able to get your captions edited and reviewed before the conference. ****Please reply to this e-mail by ${reply-date}**** (doublechecking that emacsconf-submit@gnu.org is in the To: or Cc:) so that we can confirm -that we've got the right email address for you and that messages can +that we’ve got the right email address for you and that messages can get properly delivered. Also, would you like us to put ${email} as the public contact information for you, or would you like us to add something else to the talk page${plural}?${wrap} @@ -1630,11 +1651,11 @@ This is a copy of the previous Dear ${name}, -We would love to have your talk "${title}" as part of EmacsConf -${year}, and we've allocated ${time} minutes for it. ${time-explanation} +We would love to have your talk &lsquo ;${title}’ as part of EmacsConf +${year}, and we’ve allocated ${time} minutes for it. ${time-explanation} Your talk is tentatively scheduled for ${scheduled}. The times -may move around a bit as we update the schedule, so we'll check in +may move around a bit as we update the schedule, so we’ll check in with you if things change a lot. ${availability} ${other-notes}Please plan to prerecord your ${time}-minute @@ -1692,7 +1713,7 @@ Hi ${speakers-short}! Because you sent in your video early, we were able to caption it so that more people can find and enjoy your talk. ${captioner} -volunteered to caption your talk video, and here it is. I've attached +volunteered to caption your talk video, and here it is. I’ve attached the caption text file in case you want to review it, suggest any corrections, or use the text in a blog post or elsewhere. You can look at the attached file or watch your video with closed captions at @@ -1701,37 +1722,37 @@ ${url} . Thanks again for your contribution! Sacha -### Speakers we haven't confirmed e-mail communications with +### Speakers we haven’t confirmed e-mail communications with Hi, ${name}! -I think we haven't heard from you since we accepted your EmacsConf -${year} proposal for "${title}". EmacsConf coming up soon, so I wanted -to check in with you to see how you're doing. +I think we haven’t heard from you since we accepted your EmacsConf +${year} proposal for "${title}&lsquo ;. EmacsConf coming up soon, so I wanted +to check in with you to see how you’re doing. -Could you please e-mail us to let us know if you're still working on -your prerecorded video, if you're planning to present live, or if you -can't make it this year? No worries if other priorities have come up -and you don't have the time for a presentation. +Could you please e-mail us to let us know if you’re still working on +your prerecorded video, if you’re planning to present live, or if you +can’t make it this year? No worries if other priorities have come up +and you don’t have the time for a presentation. -If you've been working on a presentation, fantastic! When you're +If you’ve been working on a presentation, fantastic! When you’re ready, you can upload it following the instructions at <https://emacsconf.org/${year}/prepare/> (ideally before ${prerec-date} so that we have time to download it, doublecheck, etc.). If you plan to present live, please go through the self-check at <https://test.bigbluebutton.org/> . Some speakers have encountered -technical issues with BigBlueButton that they didn't have with Zoom or +technical issues with BigBlueButton that they didn’t have with Zoom or Google Meet, so this is something we definitely want to look into earlier rather than later. If that works for you, please e-mail us back so that I can keep your timeslot. The tentative schedule for your talk is on the talk page at ${url} . -**Please e-mail us your plans before ${date}.** I'm +**Please e-mail us your plans before ${date}.** I’m planning to shift the schedule around to give more time to confirmed -speakers for Q&A and possibly live demos. If I don't hear from you by +speakers for Q&A and possibly live demos. If I don’t hear from you by then (maybe an over-enthusiastic spam filter has been swallowing up -all our mail?), I'll probably reallocate the ${time} minutes that had +all our mail?), I’ll probably reallocate the ${time} minutes that had been set aside for your talk. We might be able to squeeze it back in afterwards or play a video from you at the end of the conference day, but it would be nice to get the schedule sorted out instead of @@ -1767,9 +1788,9 @@ Sacha Chua Hi ${speakers}, -EmacsConf is in a few days and I don't think we have your prerecorded -video yet, so I'm getting miiiildly stressed about the schedule. And -you're probably stressing out about it too, so let's go figure out how +EmacsConf is in a few days and I don’t think we have your prerecorded +video yet, so I’m getting miiiildly stressed about the schedule. And +you’re probably stressing out about it too, so let’s go figure out how we can make this work. Option A: If you happen to have the prerecording or can get it done by @@ -1779,11 +1800,11 @@ ftp-upload.emacsconf.org by following the instructions in your favourite file-sharing service (especially if FTP is giving you problems). -Option B: If you want to present live, it might be an option. I'm a little -worried about the potential for technical issues, since we've had +Option B: If you want to present live, it might be an option. I’m a little +worried about the potential for technical issues, since we’ve had problems with that in previous EmacsConfs. The tight schedule means -there's not a lot of time to figure things out, and it can be hard to -make something as focused as a prerecorded video when you're doing it +there’s not a lot of time to figure things out, and it can be hard to +make something as focused as a prerecorded video when you’re doing it live. We will definitely want to make sure that: - your self-serve tech check works: <https://test.bigbluebutton.org> @@ -1795,12 +1816,12 @@ live. We will definitely want to make sure that: <https://emacsconf.org/${year}/schedule/> on the day of the conference. If there are technical issues or your talk runs a little over time, we -might have to stop streaming it on the main stream when it's time for +might have to stop streaming it on the main stream when it’s time for the next talk. We may be able to continue streaming it on the alternate stream. If so, people can continue watching it there if they wish to. -Option C: If you can't make it, that's okay. Life gets crazy +Option C: If you can’t make it, that’s okay. Life gets crazy sometimes. Please let us know and we can update the wiki. If you happen to be able to make a prerecorded video afterwards, we can add that to the wiki, playlists, and announcements. We hope you can join @@ -1808,8 +1829,8 @@ us next year. Since EmacsConf is **this weekend** (aaaaaaah), please let us know by tomorrow noon EST (Friday; 9AM PST, 5PM GMT, 6PM CET) so that we can -keep the time allocated for you in the schedule. If we don't hear from -you, we'll probably reallocate the ${time} minutes reserved for you so +keep the time allocated for you in the schedule. If we don’t hear from +you, we’ll probably reallocate the ${time} minutes reserved for you so that other talks can have longer Q&A. If you can still make it, check in early and let us know so that we can try to work out an alternate stream for you. Hope to hear from you soon! @@ -1822,13 +1843,13 @@ Sacha Goals: - Ask speaker verify their scheduled time - It has already been confirmed with them, but it might have changed slightly (give-or-take 30' + It has already been confirmed with them, but it might have changed slightly (give-or-take 30’ - HOW: They should check the time at the top of their talk page on the day of the conference - Double-check Q&A preference, encourage tech checks for live talks/Q&A - If they are available: - Direct to tech-checks via <https://emacsconf.org/${year}/prepare/> - Inform them of the check-in process - - They come say hi to us 30' before their session in #emacsconf-org or #emacsconf (they can use chat.emacsconf.org ) + - They come say hi to us 30’ before their session in #emacsconf-org or #emacsconf (they can use chat.emacsconf.org ) - We get them set up in a room where they can wait until the end of the broadcast of their pretention - They’re joined by the streamer and host. @@ -1892,9 +1913,9 @@ Slightly more complex because of the conditionals Hello, ${name}! -We're looking forward to having you join us at EmacsConf! +We’re looking forward to having you join us at EmacsConf! -We'll probably keep updating the schedule even on the day of the +We’ll probably keep updating the schedule even on the day of the conference. You can get a rough idea of when your talk is scheduled at ${url}. You might want to check it some time next week to get a rough sense of where it is, and then check it again on the day of your talk. @@ -1904,7 +1925,7 @@ prerecorded talk so that we can deal with small scheduling changes or technical issues. You can find the check-in process at <https://emacsconf.org/${year}/speakers/> . -If something comes up, please let us know as soon as you can. Here's +If something comes up, please let us know as soon as you can. Here’s our emergency contact information: ${emergency} @@ -1918,15 +1939,15 @@ Sacha Hello, ${name}! -Thank you so much for contributing a talk for EmacsConf ${year}! We're +Thank you so much for contributing a talk for EmacsConf ${year}! We’re looking forward to collecting questions and forwarding them to you by -e-mail after the conference. We'll also post the prerecording at the +e-mail after the conference. We’ll also post the prerecording at the time that it gets streamed, so people will be able to access it at ${url} once it has gone live. If it turns out that you can make it to the conference after all, feel -free to drop us a line at #emacsconf-org and we'll let people know -you're around. You can find the check-in process at +free to drop us a line at #emacsconf-org and we’ll let people know +you’re around. You can find the check-in process at <https://emacsconf.org/${year}/speakers/> . Thank you again for being part of EmacsConf ${year}! @@ -1989,17 +2010,17 @@ Sacha Hi ${speakers-short}! Thank you so much for being part of EmacsConf ${year}! Hundreds of people -enjoyed it, and I'm sure even more will come across the videos in the +enjoyed it, and I’m sure even more will come across the videos in the days to follow. Your prerecorded video is available on the talk page at ${url} , and -we've added the questions and comments that we've collected from +we’ve added the questions and comments that we’ve collected from IRC/BBB/Etherpad. ${qa-note} -We've also uploaded your talk video to ToobNix (a PeerTube +We’ve also uploaded your talk video to ToobNix (a PeerTube instance) at ${toobnix-url} and YouTube at ${youtube-url} . If you want to reupload the video to your own channel, feel free to do so. -${subtitle-note} If you let me know where you've uploaded +${subtitle-note} If you let me know where you’ve uploaded it, I can switch our playlist to include your version of the video instead. That way, it might be easier for you to respond to comments on videos. @@ -2026,11 +2047,11 @@ how to send in your proposal(s), or chat with us about them and about other ways of participating and volunteering around EmacsConf via our main IRC channel #emacsconf on the Libera.Chat network. -If you're considering submitting a proposal but think the remaining +If you’re considering submitting a proposal but think the remaining time may not be enough, please reach out to me off-list as soon as possible so we could work something out. -I'll close this portion of the email with a thank you to all of the +I’ll close this portion of the email with a thank you to all of the folks who have submitted session proposals or expressed interest in volunteering with EmacsConf. We look forward to reading and reviewing all of your messages and proposals, and getting back to you about them @@ -2041,7 +2062,7 @@ amin P.S. please direct any replies to this post either to myself or to the emacsconf-discuss list, so as to help avoid generating extra off-topic -chatter in the other lists cc'd on this message. Thank you. +chatter in the other lists cc’d on this message. Thank you. ### DONE First announcement: CFP @@ -2061,7 +2082,7 @@ and running the conference, including reviewing session proposals and streaming parallel tracks. To get involved, please come by our IRC channel or one of our public mailing lists (see below) and introduce yourself and tell us about your interests, or contact myself or one of -the other organizers directly if you're feeling a bit shy; we hope to +the other organizers directly if you’re feeling a bit shy; we hope to hear from you! :) Best, @@ -2069,7 +2090,7 @@ amin P.S. please direct any replies for this message either to me or to the emacsconf-discuss list, so as to help avoid generating extra off-topic -chatter in the other lists Cc'd on this message. Thank you. +chatter in the other lists Cc’d on this message. Thank you. <a id="code"></a> @@ -2250,7 +2271,7 @@ see emacsconf-import-comments-from-etherpad-text - [ ] Having a more relaxed Saturday might give us time to adjust to tech-stack. - [ ] Creating BBB rooms in anticipation and/or automatically, before or during, might make for smoother check-in; right now, people keep wanting to check in via email even though we told them to use chat - [ ] Pre-recs were a little blocky wrt encoding; we might want to bump the bitrate next year -- [ ] we can see if bot + pads + merging will help next year, and we can also experiment with multiple streams if there are enough people to pull it off so that speakers don't feel like they've just been dropped in a room and left to their own devices :) +- [ ] we can see if bot + pads + merging will help next year, and we can also experiment with multiple streams if there are enough people to pull it off so that speakers don’t feel like they’ve just been dropped in a room and left to their own devices :) ## Lessons learned for next year @@ -2267,10 +2288,10 @@ see emacsconf-import-comments-from-etherpad-text format makes it harder not only for the organizers, but also for the speakers themselves (since they will have to rethink their presentation). Maybe we can have an e-mail template for a quick - reply that says something like "Just in case we need to squeeze + reply that says something like &lsquo ;Just in case we need to squeeze talks into shorter times, could you please also propose an outline for a possible 10-minute talk that could get people interested in - your topic and point them to where they can find out more?" + your topic and point them to where they can find out more?’ - Two people is the sweet number of reviewers to have for the proposals before sending the notifications, and there’d be diminishing returns with more. Two is enough to release the pressure @@ -2307,3 +2328,12 @@ see emacsconf-import-comments-from-etherpad-text (especially for the West coast). Extending beyond 5pm puts strain on European organizers and volunteers, though. + +## Possible big projects for next year + + +### Prolog’ing the schedule + + +### Designing the EmacsConf suite (to make it easier for people other us to run their own versions) + diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org index 8b148b6e..bc297c9b 100644 --- a/2022/organizers-notebook.org +++ b/2022/organizers-notebook.org @@ -48,7 +48,9 @@ Planned dates and phases: | [2022-09-26] | Yes/no comments for original submissions | | [2022-09-30] | Original speaker notification date | +| [2022-10-07] | Tentative deadline for settling on a strategy for the schedule/tracks | | [2022-10-08] | E-mail confirmation expected (collect public contact info for posting in program) | +| [2022-10-14] | Program published | | [2022-10-31] | Schedule published | | [2022-11-04] | Target date to receive prerecs; earlier is better | | | zaeph: reencode videos | @@ -63,8 +65,8 @@ on infrastructure Ordered chronologically (and therefore by importance). -*** TODO Draft program-published email for emacsconf-discuss :needsowner:timesensitive:email: -DEADLINE: <2022-10-02 Sun> +*** TODO Send program-published email for emacsconf-discuss :needsowner:timesensitive:email: +SCHEDULED: <2022-10-07 Fri> DEADLINE: <2022-10-02 Sun> **** TODO Post it to r/emacs as well :reddit:zaeph: Please let zaeph know when it’s live so that the post can be distinguished. @@ -105,6 +107,12 @@ Look for the TO_CONFIRM status *** TODO Send people schedule information and doublecheck their availability/Q&A preference :sachac:email: SCHEDULED: <2022-10-16 Sun> +** Projects to bear in mind but which are not actual + +*** STANDBY Find a way to accommodate a specific return-speaker +We’re not sure if we’re going to get a presentation or a prerec for them +this year, but we need to keep this at the back of our minds. + ** Projects and other long-running tasks Ordered by importance. @@ -2321,6 +2329,12 @@ see emacsconf-import-comments-from-etherpad-text - It’s easier for us to extend beyond 5pm than to go before 9am (especially for the West coast). Extending beyond 5pm puts strain on European organizers and volunteers, though. + +** Possible big projects for next year + +*** Prolog’ing the schedule + +*** Designing the EmacsConf suite (to make it easier for people other us to run their own versions) * COMMENT Copyright & License |