diff options
Diffstat (limited to '2022/volunteer')
| -rw-r--r-- | 2022/volunteer/checkin.md | 40 | ||||
| -rw-r--r-- | 2022/volunteer/irc.md | 48 |
2 files changed, 72 insertions, 16 deletions
diff --git a/2022/volunteer/checkin.md b/2022/volunteer/checkin.md index 319e84e4..9443ec73 100644 --- a/2022/volunteer/checkin.md +++ b/2022/volunteer/checkin.md @@ -11,7 +11,10 @@ Perks: - You get to chat a little with speakers and help them feel at ease -# Materials: +# Preparation + +You'll need an account on bbb.emacsverse.org, and we'll set you up +with moderator access on the relevant BBB rooms. We'll share a list of talks for your shift with: @@ -26,8 +29,6 @@ We'll share a list of talks for your shift with: - email address - emergency contact information -We'll also give you moderator access on the relevant BBB rooms. - # Process ## Looking for speakers @@ -43,16 +44,11 @@ When you notice a speaker checking in, you can use something like `/msg NICK Hi, let me help you get checked in. Please join BBB_URL .` to send a private message to the speaker with the Big Blue Button URL. -Join the BBB room. If you do not have access, let sachac know. - -The BBB rooms will be set up so that people will need to be approved -by a moderator in order to join the meeting, at least in the -beginning. When the speaker arrives, you will see a **Waiting Users** -entry on the left side with a red notification badge. Let the speaker -in by clicking on **Accept** next to their name. +Join the BBB room. If you do not have moderator access, let sachac know. -You can take a few moments to say hi to them, thank them for -presenting at EmacsConf, etc. +The BBB rooms will be set up so that people can join without approval. +When the speaker arrives, you can take a few moments to say hi to +them, thank them for presenting at EmacsConf, etc. Click on their name and choose **Promote to moderator.** @@ -75,8 +71,13 @@ If the speaker wants to read questions as they come in on Etherpad or IRC, help them load the pad or the track-specific IRC channel. If there is a host for the session, the host can also read questions out loud. Let the speaker know that they can answer questions in any order -they want, skip questions, or take a little time to think about their -answers. +they want, skip questions, take a little time to think about their +answers, and answer questions for as short or as long as they'd like. +The room is dedicated for their use, so they don't have to worry about +stepping on someone else's Q&A. The first part of their Q&A will be +streamed. The host will let them know when the time for streamed Q&A +is almost done, but people can continue discussing things in the Q&A +room if they want. Once the speaker is settled in, you can let `#emacsconf-org` know that the speaker has been checked in. @@ -85,7 +86,7 @@ Let the speaker know how many minutes before their Q&A starts. They can take a break before then. Many speakers choose to watch other talks before theirs. -# Heads-up before the Q&A starts +## Heads-up before the Q&A starts Check in on the speaker about five minutes before their Q&A session starts to give them a heads-up. Ask them to close any other tabs that @@ -98,11 +99,18 @@ the **Start recording** button at the top. In between checking in people, feel free to enjoy the conference! -# What if a live Q&A session is starting within 30 minutes and the speaker hasn't shown up yet? +## What if a live Q&A session is starting within 30 minutes and the speaker hasn't shown up yet? Let us know on `#emacsconf-org`. You or another organizer can contact them using their emergency contact info. If you prefer to not use your phone, you can ask one of the organizers in #emacsconf-org and we'll call the speaker for you. +## After the Q&A wraps up + +If you notice that the Q&A in a room is all done, you can thank the +speaker and click on **Stop recording** in the top middle. + +[[Check out other ways to volunteer|2022/volunteer]] + [[!taglink CategoryVolunteer]] diff --git a/2022/volunteer/irc.md b/2022/volunteer/irc.md new file mode 100644 index 00000000..32fd0571 --- /dev/null +++ b/2022/volunteer/irc.md @@ -0,0 +1,48 @@ +[[!meta title="IRC volunteer"]] + +# Responsibilities + +- Keep an eye on the IRC channel for your track and copy questions to + the relevant Etherpad so that hosts and speakers can easily find + them. +- (optional) Answer conference-related questions +- (optional) Announce talks and Q&A sessions. + +# Preparation + +If you'd like to announce talks and Q&A sessions, we can share a pad +with announcements that you can copy and paste. + +If you would like to help set the channel topic or moderate the +channel, please ask one of the main organizers (bandali, zaeph, or +sachac) to add you as a channel operator. + +# Process + +## Copying questions + +Open `#emacsconf-gen` and/or `#emacsconf-dev` depending on your shift +and your ability to keep track of multiple things at the same time. + +In another window, open the Etherpad for the relevant talk(s). You can +find pad URLs on the talk page or in the talk announcement that is +also posted on IRC. + +When you notice a question posted in IRC, reply to the person and say +that you'll copy the question into the relevant pad. If you're using +ERC or another programmable IRC client, you may want to make a command +that simplifies that process. + +Copy the question to the bottom of the question list of the relevant +pad and add the person's nick after it in parentheses. Please keep it +as a top-level item instead of nesting it under something else. You +can reword the question for clarity if needed. + +## Announcing talks and Q&A sessions + +At the indicated time, paste the announcement into the relevant +channel. (This might be automated if we get around to it.) + +[[Check out other ways to volunteer|2022/volunteer]] + +[[!taglink CategoryVolunteer ]] |