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-rw-r--r--2022/organizers-notebook/index.org68
1 files changed, 53 insertions, 15 deletions
diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 2e1b3d6b..18981ad1 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -85,10 +85,10 @@ interests you!
|------------------------+-------------------------------------+--------------------------------------+--------------------------------------------------------------|
| [[#sched-decision][schedule]] | one track | *DONE S: two tracks* | aligned times, full roster |
| schedule view | text table | S: imagemap fallback | *DONE S: interactive SVG* |
-| [[#upload][upload]] | FTP | *S?: web-based* | auto-encoded, preview (SReview?) |
-| [[#streaming][streaming]] | ffmpeg from computer | DONE OBS | *Z: OBS in cloud, switchable hosts* |
+| [[#upload][upload]] | FTP | *B: web-based* | auto-encoded, preview (SReview?) |
+| [[#streaming][streaming]] | ffmpeg from computer | *DONE OBS* | ?: OBS in cloud, switchable hosts |
+| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc | *INPROGRESS playbook* | training meetings + recordings |
| [[#prepare-prerec-process][prerec]] | DONE play original with captions | Z: normalize audio | *S: post as soon as talk is live* |
-| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc | *playbook* | training meetings + recordings |
| BBB rooms | about 5 rooms that we cycle through | | *one room per speaker* |
| host | no host, speaker reads pad | *host reads pad* | host monitors IRC and helps with BBB as well |
| BBB Q&A | none | *DONE open to community* | moderated by speaker and host |
@@ -279,20 +279,24 @@ Considerations:
- Encourage people to sign up for [[#shifts]]
*** TODO Write playbooks
+**** DONE Check-in
+CLOSED: [2022-10-16 Sun 21:26]
+[[https://emacsconf.org/2022/volunteer/checkin/]]
+**** DONE IRC
+CLOSED: [2022-10-16 Sun 21:38]
+https://emacsconf.org/2022/volunteer/irc/
+**** TODO Pad
+:PROPERTIES:
+:CUSTOM_ID: inform-pad-volunteers
+:END:
+
**** TODO Host
-**** TODO Check-in
-**** TODO IRC
**** BLOCKED Streamer
:PROPERTIES:
:CUSTOM_ID: inform-streamer-volunteers
:END:
Blocked by [[#streaming]]
**** TODO Captions
-**** BLOCKED Pad
-:PROPERTIES:
-:CUSTOM_ID: inform-pad-volunteers
-:END:
-Blocked by [[#etherpad]].
*** TODO Plan training session(s), Q&A availability, recordings
*** BLOCKED Hold Q&A session with volunteers
:PROPERTIES:
@@ -453,11 +457,14 @@ CLOSED: [2022-10-13 Thu 13:55]
*** DONE Export pad initial content HTML to make it easier to reimport into wikimedia or elsewhere
CLOSED: [2022-10-13 Thu 13:46]
~emacsconf-pad-export-initial-content-for-all-talks~
-** TODO Update IRC instructions because of multiple tracks
+** DONE Update IRC instructions because of multiple tracks
+CLOSED: [2022-10-16 Sun 17:39]
:PROPERTIES:
:CUSTOM_ID: irc
:END:
-** TODO Investigate streaming options, maybe OBS in the cloud :corwin:zaeph:
+
+Added to watch pages
+** TODO Investigate streaming options, maybe OBS in the cloud :corwin:
DEADLINE: <2022-11-20 Sun>
:PROPERTIES:
:CUSTOM_ID: streaming
@@ -895,6 +902,40 @@ Ideas:
- Five or so, rotating among them
- Check-in person directs the speaker to the next available room
- Worked fine last time
+** How easy do we want to make it to join the BBB session?
+Considerations:
+- It's easier for the checkin person to deal with only the speaker
+- We may not want people to join the Q&A session at the beginning
+- We want to make it easy for people to join the Q&A session eventually
+
+Options:
+
+- PROBABLY EASIEST: Set it to anyone can join, but the meeting needs to be started by a
+ moderator. Start the meeting on the day of the talk. Announce the
+ BBB URL in the pad, IRC channel, and on the talk page when the host
+ is ready. Maybe add a rewrite rule when the host is ready.
+- Set an access code. Announce the access code when the host is ready.
+ - Access codes are annoying to copy and paste.
+ - Access codes might get accidentally unset or regenerated.
+- Set room so that moderators have to approve waiting users.
+ - Check-in has to watch out for waiting speaker.
+ - Host sets it to accept everyone who's waiting when the host is ready.
+ - Changing it to turn the option off doesn't seem to affect an
+ ongoing meeting, even though the web interface says you should be
+ able to change the setting any time.
+ - Waiting users don't make the user notification go ding.
+** How do we want to name the BBB rooms?
+
+Needs to be easy to:
+- share all the BBB rooms for a particular shift with the check-in volunteer
+- start the BBB rooms for the morning
+- match up the recordings with the talks afterwards
+- find the BBB room for a talk or speaker
+- remove all the BBB rooms for the year
+
+ec22-sat-am-dev Speaker Name (slugs)
+
+
** Do we want people to advertise any openings with their companies or any work that they're looking for?
:PROPERTIES:
:CUSTOM_ID: advertising
@@ -2385,9 +2426,6 @@ CLOSED: [2022-10-11 Tue 19:32]
:END:
For the admins on BBB. The list is accessible here: [[https://bbb.emacsverse.org/b/admins/rooms][Organization Settings]].
Should take no more than ~20′.
-
-
-
* Communications
:PROPERTIES:
:CUSTOM_ID: comms