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diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md index 443ca901..8dba9bd2 100644 --- a/2022/organizers-notebook.md +++ b/2022/organizers-notebook.md @@ -3,53 +3,65 @@ # Table of Contents -- [Current tasks / status](#orgd69d925) - - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org1cda62f) - - [zaeph: Write preparation instructions and decide on deadline for prerecs](#orge3c4fa5):zaeph: - - [sacha: add more submissions (CFP deadline Sept 30)](#orgb83f3a9):sacha: - - [sacha: copy things over from previous notebooks](#org28f2445):sacha: - - [corwin: Double-check Sacha's timezone conversions for availability](#orgc95b399):corwin: - - [corwin: Investigate streaming options, maybe OBS in the cloud](#orgf4d32a6):corwin: - - [Prepare to export talk information to wiki](#orgd2f1e16):sacha: -- [Other tasks and processes](#org7198967) - - [Sacha: Organize volunteer information](#org4883fdd):sacha: - - [bandali: Set up file upload](#orga8a32f7):bandali: - - [Once talks are approved](#org714183d) - - [As prerecorded talks come in](#org1acb3f4) - - [When a talk is captioned](#orgc18b794) - - [Other tasks before the conference](#org01680e3) - - [During the conference](#orgd5c51fd) +- [Current tasks / status](#orgf13ef1a) + - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org01559f4) + - [zaeph: Write preparation instructions and decide on deadline for prerecs](#orgbc975e1):zaeph: + - [sacha: add more submissions (CFP deadline Sept 30)](#org799ee8c):sacha: + - [sacha: copy things over from previous notebooks](#org6d96852):sacha: + - [corwin: Double-check Sacha's timezone conversions for availability](#org68119c2):corwin: + - [corwin: Investigate streaming options, maybe OBS in the cloud](#org239a833):corwin: + - [???: Figure out web-based file upload](#org6b1d36c):needsowner: + - [sacha: Prepare to export talk information to wiki](#org398e1a2):sacha: +- [Other tasks and processes](#orgf933fcb) + - [Sacha: Organize volunteer information](#org79a7f6f):sacha: + - [bandali: Set up file upload](#org517c13d):bandali: + - [Once talks are approved](#orgce29ec3) + - [As prerecorded talks come in](#org903c8fd) + - [When a talk is captioned](#orga47e81c) + - [Other tasks before the conference](#org5ccdbdc) + - [Test stream setup](#org6a3c1a6) + - [Set up MPV for captions](#orgd5100da) + - [mpv profile](#org18d8fdf) + - [Font: Clear Sans](#orgaa536d9) + - [During the conference](#org91fcddf) - [Roles needed](#roles) + - [Set up](#org5227ca6) + - [Stream](#orgecf9886) - [During each talk](#each-talk) -- [Communications](#org4096579) - - [Ask emacsconf-org-private for feedback on early submissions](#org5dd0a6a) - - [Early speaker notification](#orgc53b127) - - [Option A: Early speaker notification(?)](#orgc5b64d4) - - [Option B: Just letting them know it's been postponed](#orgba7026e) - - [Future](#orgcb9e091) - - [Acceptance](#orgf2be03d) - - [Code](#orga55575a) - - [Template](#org20e76d3) - - [Acknowledge pre-rec submission](#org55dec22) - - [Captions for approval](#orgd08cd41) - - [Speakers we haven't confirmed e-mail communications with](#org8953f33) - - [Speakers who are missing prerecs](#orgad01f04) - - [Template](#org1059aa2) - - [Check-in instructions](#orga199b1b) - - [Code](#orgb2fdc34) - - [E-mail for speakers who are planning to be at the conference](#org65ef9d7) - - [E-mail for speakers who are not planning to be around, but who have sent us their prerecs](#org03714e2) - - [Last email before the conference](#org8ef5732) - - [Thank you, next steps](#org0d4334d) - - [Code](#orgd152ec0) - - [Text](#orgc2bff65) - - [Archive](#org42a43e5) - - [Second announcement: CFP](#orga13628c) - - [First announcement: CFP](#orgcf40f0c) -- [Supporting code](#org99196b5) - - -<a id="orgd69d925"></a> + - [After the conference](#org6ef0b13) + - [Downsize the server](#org9ed5cfe):bandali: + - [In case of](#org0bfc463) + - [Stuck wiki](#org5c4ca7d) +- [Communications](#org0387287) + - [Ask emacsconf-org-private for feedback on early submissions](#org856b2b2) + - [Early speaker notification](#org70e70ae) + - [Option A: Early speaker notification(?)](#orgd464557) + - [Option B: Just letting them know it's been postponed](#org8bcfc63) + - [Future](#org9ff84d9) + - [Acceptance](#orgbce73fb) + - [Code](#orgfb4c8f6) + - [Template](#org03ca84e) + - [Acknowledge pre-rec submission](#orgf0ed309) + - [Captions for approval](#org54afe78) + - [Speakers we haven't confirmed e-mail communications with](#org033826d) + - [Speakers who are missing prerecs](#org92483a6) + - [Template](#orgb8dd151) + - [Check-in instructions](#org470b925) + - [Code](#org93cf95f) + - [E-mail for speakers who are planning to be at the conference](#orgf1d50db) + - [E-mail for speakers who are not planning to be around, but who have sent us their prerecs](#org7623cd4) + - [Last email before the conference](#orgea346fa) + - [Thank you, next steps](#org4d44a5b) + - [Code](#orgc7d21d2) + - [Text](#org7cd8ed9) + - [Archive](#orgc3d45ed) + - [Second announcement: CFP](#org684f138) + - [First announcement: CFP](#orgc1f4af5) +- [Supporting code](#orga923204) + - [Publish this page](#org5c6caad) + + +<a id="orgf13ef1a"></a> # Current tasks / status @@ -132,12 +144,12 @@ Planned dates and phases: </table> -<a id="org1cda62f"></a> +<a id="org01559f4"></a> -## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgc53b127), Oct 7 for everything +## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org70e70ae), Oct 7 for everything -<a id="orge3c4fa5"></a> +<a id="orgbc975e1"></a> ## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph: @@ -151,51 +163,58 @@ We need time after the prerecs get submitted to: zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs -<a id="orgb83f3a9"></a> +<a id="org799ee8c"></a> ## WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha: - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10 -<a id="org28f2445"></a> +<a id="org6d96852"></a> ## INPROGRESS sacha: copy things over from previous notebooks :sacha: -<a id="orgc95b399"></a> +<a id="org68119c2"></a> ## TODO corwin: Double-check Sacha's timezone conversions for availability :corwin: -<a id="orgf4d32a6"></a> +<a id="org239a833"></a> ## TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin: - Issue: zaeph was dropping frames -<a id="orgd2f1e16"></a> +<a id="org6b1d36c"></a> -## TODO Prepare to export talk information to wiki :sacha: +## TODO ???: Figure out web-based file upload :needsowner: +Lesson learned from last year: "Since people kept running into ftp problems, we might want to set up a web-frontend next year to minimise problems." -<a id="org7198967"></a> + +<a id="org398e1a2"></a> + +## TODO sacha: Prepare to export talk information to wiki :sacha: + + +<a id="orgf933fcb"></a> # Other tasks and processes -<a id="org4883fdd"></a> +<a id="org79a7f6f"></a> ## DONE Sacha: Organize volunteer information :sacha: -<a id="orga8a32f7"></a> +<a id="org517c13d"></a> ## TODO bandali: Set up file upload :bandali: -<a id="org714183d"></a> +<a id="orgce29ec3"></a> ## Once talks are approved @@ -205,7 +224,7 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Confirm e-mail communication with all of the speakers -<a id="org1acb3f4"></a> +<a id="org903c8fd"></a> ## As prerecorded talks come in @@ -216,25 +235,80 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible) -<a id="orgc18b794"></a> +<a id="orga47e81c"></a> ## When a talk is captioned - -<a id="org01680e3"></a> +<a id="org5ccdbdc"></a> ## Other tasks before the conference - Coordinate volunteer schedules so all the roles are covered -<a id="orgd5c51fd"></a> +<a id="org6a3c1a6"></a> -## During the conference +### Test stream setup + +[Stream](#orgecf9886) + + +<a id="orgd5100da"></a> + +### Set up MPV for captions + + +<a id="org18d8fdf"></a> + +### mpv profile + +Add the following profile to `~/.config/mpv/mpv.conf`: -- Volunteer: Check in speaker for live Q&A, make sure audio/video works + # Uncomment this line to load the profile by default + # Otherwise, use `--profile=emacsconf-talks` + # profile=emacsconf-talks + + [emacsconf-talks] + # Positioning + video-zoom=-0.15 + video-pan-y=-0.055 + sub-use-margins=yes + sub-scale-by-window=yes + sub-pos=103 + sub-margin-x=150 + sub-margin-y=40 + # Style + sub-font="Clear Sans Bold" + sub-color="1/0.82/0" + sub-blur=0.2 + sub-scale=0.9 + sub-font-size=40 + sub-border-size=0 + sub-border-color=0/1 + sub-shadow-color=0/1 + sub-shadow-offset=1.2 + sub-ass-force-style=Kerning=yes + sub-ass-line-spacing=0 + +(Thanks, zaeph) + + +<a id="orgaa536d9"></a> + +### Font: Clear Sans + +Links: + +- tar.gz with all fonts: [from zaeph's server](https://zaeph.tk/files/emacsconf/captions/fonts.tar.gz) (more convenient) +- WOFF from GitHub repo: [clear-sans/WOFF at main · intel/clear-sans](https://github.com/intel/clear-sans/tree/main/WOFF) + + +<a id="org91fcddf"></a> + +## During the conference <a id="roles"></a> @@ -278,6 +352,26 @@ Each role comprises different responsibilities. A person may have multiple role - Nice to have: Update the schedule to reflect changes throughout the day +<a id="org5227ca6"></a> + +### Set up + + +<a id="orgecf9886"></a> + +#### Stream + + +##### Low-res stream + +Needs the `$main480p` environment variable set to something of the form `icecast://username:password@site:port/mount-point.webm`. Icecast configuration can be found on `live0` at `/etc/icecast2/icecast.xml`. It was okay to run this command directly on `live0` in 2020, since that kept the speed at roughly 1x. + + while true; do ffmpeg -f webm -reconnect_at_eof 1 -reconnect_streamed 1 -re -i http://localhost:8000/main.webm -vf scale=854:480 -f webm -c:a copy -b:v 500k -maxrate 1M -bufsize 1M -content_type video/webm -c:v libvpx $main480p done + + +##### Youtube + + <a id="each-talk"></a> ### During each talk @@ -286,12 +380,34 @@ Each role comprises different responsibilities. A person may have multiple role - Volunteers: making sure questions get posted somewhere the speaker can see them -<a id="org4096579"></a> +<a id="org6ef0b13"></a> + +## After the conference + + +<a id="org9ed5cfe"></a> + +### BLOCKED Downsize the server :bandali: + + +<a id="org0bfc463"></a> + +## In case of + + +<a id="org5c4ca7d"></a> + +### Stuck wiki + +sudo -iu ikiwiki – ikiwiki –setup ~ikiwiki/emacsconf.setup + + +<a id="org0387287"></a> # Communications -<a id="org5dd0a6a"></a> +<a id="org856b2b2"></a> ## TODO Ask emacsconf-org-private for feedback on early submissions @@ -316,14 +432,14 @@ Thanks! Sacha -<a id="orgc53b127"></a> +<a id="org70e70ae"></a> ## TODO Early speaker notification We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP. -<a id="orgc5b64d4"></a> +<a id="orgd464557"></a> ### TODO Option A: Early speaker notification(?) @@ -364,7 +480,7 @@ Thank you so much! Sacha -<a id="orgba7026e"></a> +<a id="org8bcfc63"></a> ### TODO Option B: Just letting them know it's been postponed @@ -377,17 +493,17 @@ for your patience! Sacha -<a id="orgcb9e091"></a> +<a id="org9ff84d9"></a> ## Future -<a id="orgf2be03d"></a> +<a id="orgbce73fb"></a> ### Acceptance -<a id="orga55575a"></a> +<a id="orgfb4c8f6"></a> #### Code @@ -445,7 +561,7 @@ Sacha (save-excursion (conf-replace-plist-in-string attrs (plist-get attrs :body))))) -<a id="org20e76d3"></a> +<a id="org03ca84e"></a> #### Template @@ -476,7 +592,7 @@ EmacsConf organization team P.S. Please keep emacsconf-submit@gnu.org in To or Cc when replying. -<a id="org55dec22"></a> +<a id="orgf0ed309"></a> ### Acknowledge pre-rec submission @@ -509,7 +625,7 @@ P.S. Please keep emacsconf-submit@gnu.org in To or Cc when replying. "Thank you so much for all the work you put into preparing a talk for EmacsConf ${year}, and thank you for submitting the prerecorded video before the conference!\n\nSacha")))) -<a id="orgd08cd41"></a> +<a id="org54afe78"></a> ### Captions for approval @@ -525,7 +641,7 @@ for your contribution! Sacha -<a id="org8953f33"></a> +<a id="org033826d"></a> ### Speakers we haven't confirmed e-mail communications with @@ -570,7 +686,7 @@ Sacha Chua (Please use Reply to All to keep emacsconf-submit@gnu.org in the loop. Thanks!) -<a id="orgad01f04"></a> +<a id="org92483a6"></a> ### Speakers who are missing prerecs @@ -591,7 +707,7 @@ Sacha Chua (conf-get-talk-info)))))) -<a id="org1059aa2"></a> +<a id="orgb8dd151"></a> #### Template @@ -647,7 +763,7 @@ stream for you. Hope to hear from you soon! Sacha -<a id="orga199b1b"></a> +<a id="org470b925"></a> ### Check-in instructions @@ -665,7 +781,7 @@ Goals: - They’re joined by the streamer and host. -<a id="orgb2fdc34"></a> +<a id="org93cf95f"></a> #### Code @@ -722,7 +838,7 @@ Slightly more complex because of the conditionals (buffer-list))) -<a id="org65ef9d7"></a> +<a id="orgf1d50db"></a> #### E-mail for speakers who are planning to be at the conference @@ -750,7 +866,7 @@ Looking forward to seeing you soon! Sacha -<a id="org03714e2"></a> +<a id="org7623cd4"></a> #### E-mail for speakers who are not planning to be around, but who have sent us their prerecs @@ -772,7 +888,7 @@ Thank you again for being part of EmacsConf ${year}! Sacha -<a id="org8ef5732"></a> +<a id="orgea346fa"></a> ### Last email before the conference @@ -791,12 +907,12 @@ Sacha > also be the time at which the talk will be made available on the same page. -<a id="org0d4334d"></a> +<a id="org4d44a5b"></a> ### Thank you, next steps -<a id="orgd152ec0"></a> +<a id="orgc7d21d2"></a> #### Code @@ -828,7 +944,7 @@ Sacha (plist-get template :body))))))) -<a id="orgc2bff65"></a> +<a id="org7cd8ed9"></a> #### Text @@ -858,12 +974,12 @@ Thanks again for speaking at EmacsConf! Sacha -<a id="org42a43e5"></a> +<a id="orgc3d45ed"></a> ## Archive -<a id="orga13628c"></a> +<a id="org684f138"></a> ### DONE Second announcement: CFP @@ -894,7 +1010,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic chatter in the other lists cc'd on this message. Thank you. -<a id="orgcf40f0c"></a> +<a id="orgc1f4af5"></a> ### DONE First announcement: CFP @@ -924,10 +1040,15 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic chatter in the other lists Cc'd on this message. Thank you. -<a id="org99196b5"></a> +<a id="orga923204"></a> # Supporting code + +<a id="org5c6caad"></a> + +## Publish this page + (defun emacsconf-org-publish-this-page () (interactive) (org-md-export-to-markdown) |