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Diffstat (limited to '2022/organizers-notebook.md')
| -rw-r--r-- | 2022/organizers-notebook.md | 76 |
1 files changed, 74 insertions, 2 deletions
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md index 2782bfaa..ce76e519 100644 --- a/2022/organizers-notebook.md +++ b/2022/organizers-notebook.md @@ -1,7 +1,35 @@ <!-- organizers-notebook.md is exported from organizers-notebook.org, please modify that instead. --> -[[!toc levels=4]] +# Table of Contents + +- [Current tasks / status](#org99714f7) + - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org655e359) + - [zaeph: Write preparation instructions and decide on deadline for prerecs](#org5c6a42f):zaeph: + - [sacha: add more submissions (CFP deadline Sept 30)](#org04d1504):sacha: + - [corwin: Double-check Sacha's timezone conversions for availability](#orgbfe0ec8):corwin: + - [corwin: Investigate streaming options, maybe OBS in the cloud](#org4ef0fec):corwin: + - [Prepare to export talk information to wiki](#orgb9f0cf3):sacha: +- [Other tasks and processes](#orgf14e346) + - [Sacha: Organize volunteer information](#orgaa75d0d):sacha: + - [bandali: Set up file upload](#orgbe79100):bandali: + - [Once talks are approved](#orgeab42ef) + - [As prerecorded talks come in](#org8cd3a54) + - [Other tasks before the conference](#org675a928) + - [During the conference](#org3757e88) + - [Roles needed](#roles) + - [During each talk](#each-talk) +- [Communications](#org959e3aa) + - [Ask emacsconf-org-private for feedback on early submissions](#orgeac8f9b) + - [Early speaker notification](#org2774a42) + - [Option A: Early speaker notification(?)](#org9f79c66) + - [Option B: Just letting them know it's been postponed](#org5da558a) + - [Second announcement: CFP](#orgbcc8afd) + - [First announcement: CFP](#orgbf7a6f4) + + +<a id="org99714f7"></a> + # Current tasks / status Planned dates and phases: @@ -83,8 +111,12 @@ Planned dates and phases: </table> -## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgad6dc6c), Oct 7 for everything +<a id="org655e359"></a> + +## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org2774a42), Oct 7 for everything + +<a id="org5c6a42f"></a> ## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph: @@ -98,31 +130,47 @@ We need time after the prerecs get submitted to: zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs +<a id="org04d1504"></a> + ## WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha: - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10 +<a id="orgbfe0ec8"></a> + ## TODO corwin: Double-check Sacha's timezone conversions for availability :corwin: +<a id="org4ef0fec"></a> + ## TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin: - Issue: zaeph was dropping frames +<a id="orgb9f0cf3"></a> + ## TODO Prepare to export talk information to wiki :sacha: +<a id="orgf14e346"></a> + # Other tasks and processes +<a id="orgaa75d0d"></a> + ## DONE Sacha: Organize volunteer information :sacha: +<a id="orgbe79100"></a> + ## TODO bandali: Set up file upload :bandali: +<a id="orgeab42ef"></a> + ## Once talks are approved - Publish initial talk information pages @@ -131,6 +179,8 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Confirm e-mail communication with all of the speakers +<a id="org8cd3a54"></a> + ## As prerecorded talks come in - Sacha: Parcel out captioning work to volunteers, help them get set up @@ -138,16 +188,22 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible) +<a id="org675a928"></a> + ## Other tasks before the conference - Coordinate volunteer schedules so all the roles are covered +<a id="org3757e88"></a> + ## During the conference - Volunteer: Check in speaker for live Q&A, make sure audio/video works +<a id="roles"></a> + ### Roles needed - Streamer @@ -179,15 +235,21 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Nice to have: Update the schedule to reflect changes throughout the day +<a id="each-talk"></a> + ### During each talk - Volunteers: post links/resources/descriptions/captions (depending on your level of energy) to #emacsconf-accessible - Volunteers: making sure questions get posted somewhere the speaker can see them +<a id="org959e3aa"></a> + # Communications +<a id="orgeac8f9b"></a> + ## TODO Ask emacsconf-org-private for feedback on early submissions The EmacsConf 2022 CFP was extended to Sept 30 with notifications to @@ -211,11 +273,15 @@ Thanks! Sacha +<a id="org2774a42"></a> + ## TODO Early speaker notification We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP. +<a id="org9f79c66"></a> + ### TODO Option A: Early speaker notification(?) Hi, $name! @@ -255,6 +321,8 @@ Thank you so much! Sacha +<a id="org5da558a"></a> + ### TODO Option B: Just letting them know it's been postponed Hi, $name! @@ -266,6 +334,8 @@ for your patience! Sacha +<a id="orgbcc8afd"></a> + ## DONE Second announcement: CFP Dear fellow Emacsians, @@ -295,6 +365,8 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic chatter in the other lists cc'd on this message. Thank you. +<a id="orgbf7a6f4"></a> + ## DONE First announcement: CFP Dear fellow Emacsians, |