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Diffstat (limited to '2022/organizers-notebook.md')
| -rw-r--r-- | 2022/organizers-notebook.md | 89 |
1 files changed, 46 insertions, 43 deletions
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md index ce76e519..0a4344fb 100644 --- a/2022/organizers-notebook.md +++ b/2022/organizers-notebook.md @@ -3,32 +3,32 @@ # Table of Contents -- [Current tasks / status](#org99714f7) - - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org655e359) - - [zaeph: Write preparation instructions and decide on deadline for prerecs](#org5c6a42f):zaeph: - - [sacha: add more submissions (CFP deadline Sept 30)](#org04d1504):sacha: - - [corwin: Double-check Sacha's timezone conversions for availability](#orgbfe0ec8):corwin: - - [corwin: Investigate streaming options, maybe OBS in the cloud](#org4ef0fec):corwin: - - [Prepare to export talk information to wiki](#orgb9f0cf3):sacha: -- [Other tasks and processes](#orgf14e346) - - [Sacha: Organize volunteer information](#orgaa75d0d):sacha: - - [bandali: Set up file upload](#orgbe79100):bandali: - - [Once talks are approved](#orgeab42ef) - - [As prerecorded talks come in](#org8cd3a54) - - [Other tasks before the conference](#org675a928) - - [During the conference](#org3757e88) +- [Current tasks / status](#orgf14a3e8) + - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org51a82ee) + - [zaeph: Write preparation instructions and decide on deadline for prerecs](#orgea044bb):zaeph: + - [sacha: add more submissions (CFP deadline Sept 30)](#orgf265776):sacha: + - [corwin: Double-check Sacha's timezone conversions for availability](#orgea58299):corwin: + - [corwin: Investigate streaming options, maybe OBS in the cloud](#org37c8814):corwin: + - [Prepare to export talk information to wiki](#orgbc3cdfd):sacha: +- [Other tasks and processes](#orge3845f9) + - [Sacha: Organize volunteer information](#orgaaed6fe):sacha: + - [bandali: Set up file upload](#orgbe2a704):bandali: + - [Once talks are approved](#org0bffd54) + - [As prerecorded talks come in](#org1ab1993) + - [Other tasks before the conference](#orgdd0dce2) + - [During the conference](#org58d4c71) - [Roles needed](#roles) - [During each talk](#each-talk) -- [Communications](#org959e3aa) - - [Ask emacsconf-org-private for feedback on early submissions](#orgeac8f9b) - - [Early speaker notification](#org2774a42) - - [Option A: Early speaker notification(?)](#org9f79c66) - - [Option B: Just letting them know it's been postponed](#org5da558a) - - [Second announcement: CFP](#orgbcc8afd) - - [First announcement: CFP](#orgbf7a6f4) +- [Communications](#orgb4d9ac0) + - [Ask emacsconf-org-private for feedback on early submissions](#org326c084) + - [Early speaker notification](#org15d6721) + - [Option A: Early speaker notification(?)](#orgd0155b2) + - [Option B: Just letting them know it's been postponed](#org8fe7046) + - [Second announcement: CFP](#org455145e) + - [First announcement: CFP](#org595e067) -<a id="org99714f7"></a> +<a id="orgf14a3e8"></a> # Current tasks / status @@ -111,12 +111,12 @@ Planned dates and phases: </table> -<a id="org655e359"></a> +<a id="org51a82ee"></a> -## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org2774a42), Oct 7 for everything +## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org15d6721), Oct 7 for everything -<a id="org5c6a42f"></a> +<a id="orgea044bb"></a> ## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph: @@ -130,46 +130,46 @@ We need time after the prerecs get submitted to: zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs -<a id="org04d1504"></a> +<a id="orgf265776"></a> ## WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha: - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10 -<a id="orgbfe0ec8"></a> +<a id="orgea58299"></a> ## TODO corwin: Double-check Sacha's timezone conversions for availability :corwin: -<a id="org4ef0fec"></a> +<a id="org37c8814"></a> ## TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin: - Issue: zaeph was dropping frames -<a id="orgb9f0cf3"></a> +<a id="orgbc3cdfd"></a> ## TODO Prepare to export talk information to wiki :sacha: -<a id="orgf14e346"></a> +<a id="orge3845f9"></a> # Other tasks and processes -<a id="orgaa75d0d"></a> +<a id="orgaaed6fe"></a> ## DONE Sacha: Organize volunteer information :sacha: -<a id="orgbe79100"></a> +<a id="orgbe2a704"></a> ## TODO bandali: Set up file upload :bandali: -<a id="orgeab42ef"></a> +<a id="org0bffd54"></a> ## Once talks are approved @@ -179,7 +179,7 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Confirm e-mail communication with all of the speakers -<a id="org8cd3a54"></a> +<a id="org1ab1993"></a> ## As prerecorded talks come in @@ -188,14 +188,14 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible) -<a id="org675a928"></a> +<a id="orgdd0dce2"></a> ## Other tasks before the conference - Coordinate volunteer schedules so all the roles are covered -<a id="org3757e88"></a> +<a id="org58d4c71"></a> ## During the conference @@ -217,6 +217,9 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Thank speakers and transition to next talk - Check in - Notice speakers checking into IRC + - Get them into the correct room and help them doublecheck their audio and video quality + - Troubleshoot as needed + - Notify host about next room to join - Follow up with speakers who haven't checked in yet - Questions - Copy questions from IRC and the pad to wherever the host and speaker are looking @@ -243,12 +246,12 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Volunteers: making sure questions get posted somewhere the speaker can see them -<a id="org959e3aa"></a> +<a id="orgb4d9ac0"></a> # Communications -<a id="orgeac8f9b"></a> +<a id="org326c084"></a> ## TODO Ask emacsconf-org-private for feedback on early submissions @@ -273,14 +276,14 @@ Thanks! Sacha -<a id="org2774a42"></a> +<a id="org15d6721"></a> ## TODO Early speaker notification We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP. -<a id="org9f79c66"></a> +<a id="orgd0155b2"></a> ### TODO Option A: Early speaker notification(?) @@ -321,7 +324,7 @@ Thank you so much! Sacha -<a id="org5da558a"></a> +<a id="org8fe7046"></a> ### TODO Option B: Just letting them know it's been postponed @@ -334,7 +337,7 @@ for your patience! Sacha -<a id="orgbcc8afd"></a> +<a id="org455145e"></a> ## DONE Second announcement: CFP @@ -365,7 +368,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic chatter in the other lists cc'd on this message. Thank you. -<a id="orgbf7a6f4"></a> +<a id="org595e067"></a> ## DONE First announcement: CFP |