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diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md index e92cfe64..d5adb6f6 100644 --- a/2022/organizers-notebook.md +++ b/2022/organizers-notebook.md @@ -3,57 +3,69 @@ # Table of Contents -1. [Current tasks / status](#org3636a2f) - 1. [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org97041a2) - 2. [zaeph: Write preparation instructions and decide on deadline for prerecs](#org0afc373):zaeph: - 3. [sacha: add more submissions (CFP deadline Sept 30)](#org1b4fae1):sacha: - 4. [sacha: copy things over from previous notebooks](#orgf08c3a5):sacha: - 5. [corwin: Double-check sachac’s timezone conversions for availability](#org469e1fd):corwin: - 6. [corwin: Investigate streaming options, maybe OBS in the cloud](#org8257b1d):corwin: - 1. [corwin: plan an approach to use a centralized OBS/nginix "bouncer"](#org5f8c710):corwin: - 2. [corwin: document such that someone else could use/fix it](#org0add397):corwin: - 3. [corwin: recrute at least one more person to help operate the "video bouncer"](#org490b525):corwin: - 7. [coriwn, zaeph: Work on the OBS scenes](#orga542920):zaeph:corwin: - 8. [Prepare to export talk information to wiki](#orgbdb63f1):sacha: -2. [Other tasks and processes](#org3ac93e1) - 1. [Sacha: Organize volunteer information](#org14e73d8):sacha: - 2. [bandali: Set up file upload](#org6f5a014):bandali: - 3. [Once talks are approved](#org3e586d4) - 4. [As prerecorded talks come in](#orgfc68d88) - 5. [When a talk is captioned](#org872d51d) - 6. [Other tasks before the conference](#orgdc9b987) - 7. [During the conference](#orgf794ebd) - 1. [Roles needed](#roles) - 2. [During each talk](#each-talk) -3. [Communications](#org5ea6079) - 1. [Ask emacsconf-org-private for feedback on early submissions](#org94a0356) - 2. [Early speaker notification](#org23b6802) - 1. [Option A: Early speaker notification(?)](#org24d6059) - 2. [Option B: Just letting them know it's been postponed](#org31993c0) - 3. [Future](#org6780797) - 1. [Acceptance](#org60bd803) - 1. [Code](#org5a264d4) - 2. [Template](#org045b457) - 2. [Acknowledge pre-rec submission](#orgb07e4f2) - 3. [Captions for approval](#org26cd84b) - 4. [Speakers we haven't confirmed e-mail communications with](#org740de57) - 5. [Speakers who are missing prerecs](#org45c610c) - 1. [Template](#orga0eb488) - 6. [Check-in instructions](#org60e6240) - 1. [Code](#org6ecbda4) - 2. [E-mail for speakers who are planning to be at the conference](#orgccca2b5) - 3. [E-mail for speakers who are not planning to be around, but who have sent us their prerecs](#orgcca29a8) - 7. [Last email before the conference](#orgc5bdd40) - 8. [Thank you, next steps](#org835a300) - 1. [Code](#orgcc0f6e7) - 2. [Text](#org9a8d321) - 4. [Archive](#orge383f94) - 1. [Second announcement: CFP](#orgaf6ae42) - 2. [First announcement: CFP](#org7b5d6c1) -4. [Supporting code](#org0bcec32) - - -<a id="org3636a2f"></a> +- [Current tasks / status](#orgcdc5bfe) + - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#orgcb8179a) + - [zaeph: Write preparation instructions and decide on deadline for prerecs](#org48e8924):zaeph: + - [sacha: add more submissions (CFP deadline Sept 30)](#orgb9e1f95):sacha: + - [sacha: copy things over from previous notebooks](#org6dcbfe0):sacha: + - [corwin: Double-check sachac’s timezone conversions for availability](#org365e3cd):corwin: + - [corwin: Investigate streaming options, maybe OBS in the cloud](#org3883b00):corwin: + - [corwin: document such that someone else could use/fix it](#org6508bfe):corwin: + - [corwin: recrute at least one more person to help operate the "video bouncer"](#orgdec1d6d):corwin: + - [corwn, zaeph: Work on the OBS scenes](#orge44dd60):zaeph:corwin: + - [???: Figure out web-based file upload](#org1741a1c):needsowner: + - [sacha: Prepare to export talk information to wiki](#org32cd369):sacha: + - [bandali: Give access to emacsconf-2022-private to dto](#orgb485c9c):bandali: +- [Other tasks and processes](#org30eb548) + - [Sacha: Organize volunteer information](#org3849d3b):sacha: + - [bandali: Set up file upload](#orge037b66):bandali: + - [Once talks are approved](#org5d49d84) + - [As prerecorded talks come in](#org206245c) + - [When a talk is captioned](#org7f807dd) + - [Other tasks before the conference](#orgdd20fc3) + - [Test stream setup](#org5f0a349) + - [Set up MPV for captions](#orga6f441a) + - [mpv profile](#orgf93ab64) + - [Font: Clear Sans](#org3a56a90) + - [During the conference](#org25e41da) + - [Roles needed](#roles) + - [Set up](#org2695f05) + - [Stream](#org7842dc9) + - [During each talk](#each-talk) + - [After the conference](#orgc1de13f) + - [Downsize the server](#orgfdc972b):bandali: + - [In case of](#org47666ae) + - [Stuck wiki](#org0c922a7) +- [Communications](#org1e2bc53) + - [Ask emacsconf-org-private for feedback on early submissions](#org4a48a48) + - [Early speaker notification](#org4a1bf89) + - [Option A: Early speaker notification(?)](#org4f1ab74) + - [Option B: Just letting them know it's been postponed](#org39005e3) + - [Future](#orgfebbb42) + - [Acceptance](#org8cb5583) + - [Code](#org1060096) + - [Template](#orgdc8bdd1) + - [Acknowledge pre-rec submission](#orgb5a5ec5) + - [Captions for approval](#org43ea806) + - [Speakers we haven't confirmed e-mail communications with](#org8a2d727) + - [Speakers who are missing prerecs](#org59e59c8) + - [Template](#orgf014f27) + - [Check-in instructions](#org0f1f046) + - [Code](#org7d1ee83) + - [E-mail for speakers who are planning to be at the conference](#org6e394f2) + - [E-mail for speakers who are not planning to be around, but who have sent us their prerecs](#orgfb054d0) + - [Last email before the conference](#org6b0f1fb) + - [Thank you, next steps](#org3ce859c) + - [Code](#org82648b1) + - [Text](#org3f57396) + - [Archive](#orgb9b4ee4) + - [Second announcement: CFP](#org9170a4f) + - [First announcement: CFP](#orge6930b8) +- [Supporting code](#org9908a42) + - [Publish this page](#org8229003) + + +<a id="orgcdc5bfe"></a> # Current tasks / status @@ -148,14 +160,14 @@ Planned dates and phases: </table> -<a id="org97041a2"></a> +<a id="orgcb8179a"></a> -## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org23b6802), Oct 7 for everything +## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org4a1bf89), Oct 7 for everything - zaeph: will start reviewing on Sep 21 -<a id="org0afc373"></a> +<a id="org48e8924"></a> ## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph: @@ -169,74 +181,82 @@ We need time after the prerecs get submitted to: zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs -<a id="org1b4fae1"></a> +<a id="orgb9e1f95"></a> ## WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha: - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10 -<a id="orgf08c3a5"></a> +<a id="org6dcbfe0"></a> ## INPROGRESS sacha: copy things over from previous notebooks :sacha: -<a id="org469e1fd"></a> +<a id="org365e3cd"></a> ## TODO corwin: Double-check sachac’s timezone conversions for availability :corwin: -<a id="org8257b1d"></a> +<a id="org3883b00"></a> ## TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin: - Issue: zaeph was dropping frames and couldn’t pay attention to as many things as he wanted -- Issue: corwin needs assitance to not be locked in his chair for the whole conf. Premptively, zaeph can do it by broadcasting OBS scenes via the rmtp (instead of just his webcam). +- Issue: corwin needs assistance to not be locked in his chair for the whole conf. Premptively, zaeph can do it by broadcasting OBS scenes via the rmtp (instead of just his webcam). + **\*** TODO corwin: plan an approach to use a centralized OBS/nginix "bouncer" :corwin: -<a id="org5f8c710"></a> - -### TODO corwin: plan an approach to use a centralized OBS/nginix "bouncer" :corwin: - - -<a id="org0add397"></a> +<a id="org6508bfe"></a> ### TODO corwin: document such that someone else could use/fix it :corwin: -<a id="org490b525"></a> +<a id="orgdec1d6d"></a> ### TODO corwin: recrute at least one more person to help operate the "video bouncer" :corwin: -<a id="orga542920"></a> +<a id="orge44dd60"></a> -## TODO coriwn, zaeph: Work on the OBS scenes :zaeph:corwin: +## TODO corwn, zaeph: Work on the OBS scenes :zaeph:corwin: - [ ] corwin is out from Nov 11-20, and we should start working on them before then. -<a id="orgbdb63f1"></a> +<a id="org1741a1c"></a> + +## TODO ???: Figure out web-based file upload :needsowner: + +Lesson learned from last year: "Since people kept running into ftp problems, we might want to set up a web-frontend next year to minimise problems." + + +<a id="org32cd369"></a> + +## TODO sacha: Prepare to export talk information to wiki :sacha: -## TODO Prepare to export talk information to wiki :sacha: +<a id="orgb485c9c"></a> -<a id="org3ac93e1"></a> +## TODO bandali: Give access to emacsconf-2022-private to dto :bandali: + + +<a id="org30eb548"></a> # Other tasks and processes -<a id="org14e73d8"></a> +<a id="org3849d3b"></a> ## DONE Sacha: Organize volunteer information :sacha: -<a id="org6f5a014"></a> +<a id="orge037b66"></a> ## TODO bandali: Set up file upload :bandali: -<a id="org3e586d4"></a> +<a id="org5d49d84"></a> ## Once talks are approved @@ -246,7 +266,7 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Confirm e-mail communication with all of the speakers -<a id="orgfc68d88"></a> +<a id="org206245c"></a> ## As prerecorded talks come in @@ -257,25 +277,80 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible) -<a id="org872d51d"></a> +<a id="org7f807dd"></a> ## When a talk is captioned - -<a id="orgdc9b987"></a> +<a id="orgdd20fc3"></a> ## Other tasks before the conference - Coordinate volunteer schedules so all the roles are covered -<a id="orgf794ebd"></a> +<a id="org5f0a349"></a> -## During the conference +### Test stream setup + +[Stream](#org7842dc9) + + +<a id="orga6f441a"></a> + +### Set up MPV for captions + + +<a id="orgf93ab64"></a> + +### mpv profile + +Add the following profile to `~/.config/mpv/mpv.conf`: + + # Uncomment this line to load the profile by default + # Otherwise, use `--profile=emacsconf-talks` + # profile=emacsconf-talks + + [emacsconf-talks] + # Positioning + video-zoom=-0.15 + video-pan-y=-0.055 + sub-use-margins=yes + sub-scale-by-window=yes + sub-pos=103 + sub-margin-x=150 + sub-margin-y=40 + # Style + sub-font="Clear Sans Bold" + sub-color="1/0.82/0" + sub-blur=0.2 + sub-scale=0.9 + sub-font-size=40 + sub-border-size=0 + sub-border-color=0/1 + sub-shadow-color=0/1 + sub-shadow-offset=1.2 + sub-ass-force-style=Kerning=yes + sub-ass-line-spacing=0 + +(Thanks, zaeph) + + +<a id="org3a56a90"></a> + +### Font: Clear Sans + +Links: + +- tar.gz with all fonts: [from zaeph's server](https://zaeph.tk/files/emacsconf/captions/fonts.tar.gz) (more convenient) +- WOFF from GitHub repo: [clear-sans/WOFF at main · intel/clear-sans](https://github.com/intel/clear-sans/tree/main/WOFF) + + +<a id="org25e41da"></a> -- Volunteer: Check in speaker for live Q&A, make sure audio/video works +## During the conference <a id="roles"></a> @@ -319,6 +394,26 @@ Each role comprises different responsibilities. A person may have multiple role - Nice to have: Update the schedule to reflect changes throughout the day +<a id="org2695f05"></a> + +### Set up + + +<a id="org7842dc9"></a> + +#### Stream + + +##### Low-res stream + +Needs the `$main480p` environment variable set to something of the form `icecast://username:password@site:port/mount-point.webm`. Icecast configuration can be found on `live0` at `/etc/icecast2/icecast.xml`. It was okay to run this command directly on `live0` in 2020, since that kept the speed at roughly 1x. + + while true; do ffmpeg -f webm -reconnect_at_eof 1 -reconnect_streamed 1 -re -i http://localhost:8000/main.webm -vf scale=854:480 -f webm -c:a copy -b:v 500k -maxrate 1M -bufsize 1M -content_type video/webm -c:v libvpx $main480p done + + +##### Youtube + + <a id="each-talk"></a> ### During each talk @@ -327,12 +422,34 @@ Each role comprises different responsibilities. A person may have multiple role - Volunteers: making sure questions get posted somewhere the speaker can see them -<a id="org5ea6079"></a> +<a id="orgc1de13f"></a> + +## After the conference + + +<a id="orgfdc972b"></a> + +### BLOCKED Downsize the server :bandali: + + +<a id="org47666ae"></a> + +## In case of + + +<a id="org0c922a7"></a> + +### Stuck wiki + +sudo -iu ikiwiki – ikiwiki –setup ~ikiwiki/emacsconf.setup + + +<a id="org1e2bc53"></a> # Communications -<a id="org94a0356"></a> +<a id="org4a48a48"></a> ## TODO Ask emacsconf-org-private for feedback on early submissions @@ -357,14 +474,14 @@ Thanks! Sacha -<a id="org23b6802"></a> +<a id="org4a1bf89"></a> ## TODO Early speaker notification We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP. -<a id="org24d6059"></a> +<a id="org4f1ab74"></a> ### TODO Option A: Early speaker notification(?) @@ -405,7 +522,7 @@ Thank you so much! Sacha -<a id="org31993c0"></a> +<a id="org39005e3"></a> ### TODO Option B: Just letting them know it's been postponed @@ -418,17 +535,17 @@ for your patience! Sacha -<a id="org6780797"></a> +<a id="orgfebbb42"></a> ## Future -<a id="org60bd803"></a> +<a id="org8cb5583"></a> ### Acceptance -<a id="org5a264d4"></a> +<a id="org1060096"></a> #### Code @@ -486,7 +603,7 @@ Sacha (save-excursion (conf-replace-plist-in-string attrs (plist-get attrs :body))))) -<a id="org045b457"></a> +<a id="orgdc8bdd1"></a> #### Template @@ -517,7 +634,7 @@ EmacsConf organization team P.S. Please keep emacsconf-submit@gnu.org in To or Cc when replying. -<a id="orgb07e4f2"></a> +<a id="orgb5a5ec5"></a> ### Acknowledge pre-rec submission @@ -550,7 +667,7 @@ P.S. Please keep emacsconf-submit@gnu.org in To or Cc when replying. "Thank you so much for all the work you put into preparing a talk for EmacsConf ${year}, and thank you for submitting the prerecorded video before the conference!\n\nSacha")))) -<a id="org26cd84b"></a> +<a id="org43ea806"></a> ### Captions for approval @@ -566,7 +683,7 @@ for your contribution! Sacha -<a id="org740de57"></a> +<a id="org8a2d727"></a> ### Speakers we haven't confirmed e-mail communications with @@ -611,7 +728,7 @@ Sacha Chua (Please use Reply to All to keep emacsconf-submit@gnu.org in the loop. Thanks!) -<a id="org45c610c"></a> +<a id="org59e59c8"></a> ### Speakers who are missing prerecs @@ -632,7 +749,7 @@ Sacha Chua (conf-get-talk-info)))))) -<a id="orga0eb488"></a> +<a id="orgf014f27"></a> #### Template @@ -688,7 +805,7 @@ stream for you. Hope to hear from you soon! Sacha -<a id="org60e6240"></a> +<a id="org0f1f046"></a> ### Check-in instructions @@ -706,7 +823,7 @@ Goals: - They’re joined by the streamer and host. -<a id="org6ecbda4"></a> +<a id="org7d1ee83"></a> #### Code @@ -763,7 +880,7 @@ Slightly more complex because of the conditionals (buffer-list))) -<a id="orgccca2b5"></a> +<a id="org6e394f2"></a> #### E-mail for speakers who are planning to be at the conference @@ -791,7 +908,7 @@ Looking forward to seeing you soon! Sacha -<a id="orgcca29a8"></a> +<a id="orgfb054d0"></a> #### E-mail for speakers who are not planning to be around, but who have sent us their prerecs @@ -813,7 +930,7 @@ Thank you again for being part of EmacsConf ${year}! Sacha -<a id="orgc5bdd40"></a> +<a id="org6b0f1fb"></a> ### Last email before the conference @@ -832,12 +949,12 @@ Sacha > also be the time at which the talk will be made available on the same page. -<a id="org835a300"></a> +<a id="org3ce859c"></a> ### Thank you, next steps -<a id="orgcc0f6e7"></a> +<a id="org82648b1"></a> #### Code @@ -869,7 +986,7 @@ Sacha (plist-get template :body))))))) -<a id="org9a8d321"></a> +<a id="org3f57396"></a> #### Text @@ -899,12 +1016,12 @@ Thanks again for speaking at EmacsConf! Sacha -<a id="orge383f94"></a> +<a id="orgb9b4ee4"></a> ## Archive -<a id="orgaf6ae42"></a> +<a id="org9170a4f"></a> ### DONE Second announcement: CFP @@ -935,7 +1052,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic chatter in the other lists cc'd on this message. Thank you. -<a id="org7b5d6c1"></a> +<a id="orge6930b8"></a> ### DONE First announcement: CFP @@ -965,10 +1082,15 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic chatter in the other lists Cc'd on this message. Thank you. -<a id="org0bcec32"></a> +<a id="org9908a42"></a> # Supporting code + +<a id="org8229003"></a> + +## Publish this page + (defun emacsconf-org-publish-this-page () (interactive) (org-md-export-to-markdown) |