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Diffstat (limited to '2022/organizers-notebook.md')
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1 files changed, 61 insertions, 45 deletions
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md index 0f96e1a0..36ddfbd3 100644 --- a/2022/organizers-notebook.md +++ b/2022/organizers-notebook.md @@ -3,33 +3,35 @@ # Table of Contents -- [Current tasks / status](#org1261b8f) - - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org1b25371) - - [zaeph: Write preparation instructions and decide on deadline for prerecs](#org09b4bb3):zaeph: - - [sacha: add more submissions (CFP deadline Sept 30)](#orgf211d2a):sacha: - - [corwin: Double-check Sacha's timezone conversions for availability](#org60b60b6):corwin: - - [corwin: Investigate streaming options, maybe OBS in the cloud](#orge444aac):corwin: - - [Prepare to export talk information to wiki](#org304f8be):sacha: -- [Other tasks and processes](#org001c933) - - [Sacha: Organize volunteer information](#orgd3f80dd):sacha: - - [bandali: Set up file upload](#org65c3a73):bandali: - - [Once talks are approved](#org14b1d48) - - [As prerecorded talks come in](#org18cf29e) - - [Other tasks before the conference](#org65ace7a) - - [During the conference](#orgbf9b9d1) +- [Current tasks / status](#orgaecf0f2) + - [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org4555739) + - [zaeph: Write preparation instructions and decide on deadline for prerecs](#org7b6a641):zaeph: + - [sacha: add more submissions (CFP deadline Sept 30)](#org923186a):sacha: + - [sacha: copy things over from previous notebooks](#orgd5b9fa1):sacha: + - [corwin: Double-check Sacha's timezone conversions for availability](#orgb7295f7):corwin: + - [corwin: Investigate streaming options, maybe OBS in the cloud](#org028045c):corwin: + - [Prepare to export talk information to wiki](#org13a05b6):sacha: +- [Other tasks and processes](#org9becd06) + - [Sacha: Organize volunteer information](#org40c8e74):sacha: + - [bandali: Set up file upload](#org857b471):bandali: + - [Once talks are approved](#org08b66d9) + - [As prerecorded talks come in](#orgdbb3303) + - [When a talk is captioned](#orgc1b95da) + - [Other tasks before the conference](#orgf092365) + - [During the conference](#orgfa170ad) - [Roles needed](#roles) - [During each talk](#each-talk) -- [Communications](#orgd5e99ad) - - [Ask emacsconf-org-private for feedback on early submissions](#org0b47e88) - - [Early speaker notification](#orgb440a33) - - [Option A: Early speaker notification(?)](#orge2b1595) - - [Option B: Just letting them know it's been postponed](#org68cbdd8) - - [Second announcement: CFP](#orgf28a662) - - [First announcement: CFP](#org37b96eb) -- [Supporting code](#orge74dfc0) +- [Communications](#org315964e) + - [Ask emacsconf-org-private for feedback on early submissions](#org3a4c322) + - [Early speaker notification](#orgfbd40c0) + - [Option A: Early speaker notification(?)](#org446d518) + - [Option B: Just letting them know it's been postponed](#orga2a9d46) + - [Second announcement: CFP](#org293f1e5) + - [First announcement: CFP](#orgfc00040) +- [Supporting code](#org3aa2f18) -<a id="org1261b8f"></a> +<a id="orgaecf0f2"></a> # Current tasks / status @@ -112,12 +114,12 @@ Planned dates and phases: </table> -<a id="org1b25371"></a> +<a id="org4555739"></a> -## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgb440a33), Oct 7 for everything +## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgfbd40c0), Oct 7 for everything -<a id="org09b4bb3"></a> +<a id="org7b6a641"></a> ## TODO zaeph: Write preparation instructions and decide on deadline for prerecs :zaeph: @@ -131,46 +133,51 @@ We need time after the prerecs get submitted to: zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs -<a id="orgf211d2a"></a> +<a id="org923186a"></a> ## WAITING sacha: add more submissions (CFP deadline Sept 30) :sacha: - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10 -<a id="org60b60b6"></a> +<a id="orgd5b9fa1"></a> + +## INPROGRESS sacha: copy things over from previous notebooks :sacha: + + +<a id="orgb7295f7"></a> ## TODO corwin: Double-check Sacha's timezone conversions for availability :corwin: -<a id="orge444aac"></a> +<a id="org028045c"></a> ## TODO corwin: Investigate streaming options, maybe OBS in the cloud :corwin: - Issue: zaeph was dropping frames -<a id="org304f8be"></a> +<a id="org13a05b6"></a> ## TODO Prepare to export talk information to wiki :sacha: -<a id="org001c933"></a> +<a id="org9becd06"></a> # Other tasks and processes -<a id="orgd3f80dd"></a> +<a id="org40c8e74"></a> ## DONE Sacha: Organize volunteer information :sacha: -<a id="org65c3a73"></a> +<a id="org857b471"></a> ## TODO bandali: Set up file upload :bandali: -<a id="org14b1d48"></a> +<a id="org08b66d9"></a> ## Once talks are approved @@ -180,23 +187,32 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Confirm e-mail communication with all of the speakers -<a id="org18cf29e"></a> +<a id="orgdbb3303"></a> ## As prerecorded talks come in +- + - Sacha: Parcel out captioning work to volunteers, help them get set up - Volunteers: Caption pre-recorded videos (usually starting from autogenerated ones for easier work) - Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible) -<a id="org65ace7a"></a> +<a id="orgc1b95da"></a> + +## When a talk is captioned + +- + + +<a id="orgf092365"></a> ## Other tasks before the conference - Coordinate volunteer schedules so all the roles are covered -<a id="orgbf9b9d1"></a> +<a id="orgfa170ad"></a> ## During the conference @@ -247,12 +263,12 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the - Volunteers: making sure questions get posted somewhere the speaker can see them -<a id="orgd5e99ad"></a> +<a id="org315964e"></a> # Communications -<a id="org0b47e88"></a> +<a id="org3a4c322"></a> ## TODO Ask emacsconf-org-private for feedback on early submissions @@ -277,14 +293,14 @@ Thanks! Sacha -<a id="orgb440a33"></a> +<a id="orgfbd40c0"></a> ## TODO Early speaker notification We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP. -<a id="orge2b1595"></a> +<a id="org446d518"></a> ### TODO Option A: Early speaker notification(?) @@ -325,7 +341,7 @@ Thank you so much! Sacha -<a id="org68cbdd8"></a> +<a id="orga2a9d46"></a> ### TODO Option B: Just letting them know it's been postponed @@ -338,7 +354,7 @@ for your patience! Sacha -<a id="orgf28a662"></a> +<a id="org293f1e5"></a> ## DONE Second announcement: CFP @@ -369,7 +385,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic chatter in the other lists cc'd on this message. Thank you. -<a id="org37b96eb"></a> +<a id="orgfc00040"></a> ## DONE First announcement: CFP @@ -399,7 +415,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic chatter in the other lists Cc'd on this message. Thank you. -<a id="orge74dfc0"></a> +<a id="org3aa2f18"></a> # Supporting code |