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-rw-r--r--2020/organizers-notebook.org18
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diff --git a/2020/organizers-notebook.org b/2020/organizers-notebook.org
index 1011adc9..cefc4200 100644
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+++ b/2020/organizers-notebook.org
@@ -1,8 +1,8 @@
* Things to check or decide
-- Mail merge?
-- Amin to investigate if Icecast can take one stream source and send it to the main conference stream and the individual talk stream
+- Can we stream from multiple rooms without getting thoroughly confused?
- Assign rooms shortly before presentation
- *Shortly before presentation:* accommodates reshuffling
+
- Generating static images
- Before the presentation: Talk title, speaker
- Speaker checked in
@@ -16,19 +16,19 @@
:END:
* Workflows
-** If we have four or rooms
+** If we have four rooms
O1 - main organizer, O2 - secondary organizer or volunteer
*** Overview
- - 1 green room for speaker checkin so that I get an audio alert? Alternatively, check in via IRC, 4 rooms
+ - Check in via IRC, 4 rooms
- 4 rooms streamed as room mounts.
- Individual talks have fallback mount of room mount.
- O1 streams from room or sets appropriate mount as fallback mount for main conference stream
*** Before the conference
- Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?)
- Turn on audio alert
- - Install Mute Tab extension
+ - Install Mute Tab extension if desired
*** Tech check
- Explain process
- Test audio, webcam, screensharing, collaborative pad
@@ -46,14 +46,16 @@
*** During the presentation
- Speaker presents, keeping an eye on the collaborative pad for questions
- O1 stays with speaker to help with questions and timing
- - O2 wanders off to do the tech check with the next person and pings O1 when ready
+ - O2 stays with speaker to stream to room source
+ - If there is another speaker, another organizer (O3) helps with the tech check
*** After the presentation
- O1 announces next steps: If you want to continue the conversation, go to the individual talk page
- O1 goes to next talk when ready
- Speaker continues with extended presentation if they want
+ - O2 stays in room
*** After the extended presentation (if any)
- - Speaker removes the recorder/streamer user to end the stream and recording
- - Speaker stops the BBB recording
+ - If we figure out how to have the recorder/streamer be another user, speaker removes the recorder/streamer user to end the stream and recording, and speaker stops the BBB recording
+ - Alternatively, O2 stays in room, stops the BBB recording, notifies #emacsconf-org that the room is available, and looks for the next speaker to set up
*** Scenarios
**** Prerecorded presentations
- O1 streams presentation to both endpoints (is there a neat command-line way to do this?)