diff options
Diffstat (limited to '2020')
| -rw-r--r-- | 2020/prepare.md | 77 | ||||
| -rw-r--r-- | 2020/present.md | 164 |
2 files changed, 164 insertions, 77 deletions
diff --git a/2020/prepare.md b/2020/prepare.md index aa690089..1197634a 100644 --- a/2020/prepare.md +++ b/2020/prepare.md @@ -173,80 +173,3 @@ the logistics. - Can you view the collaborative pad? Will you be comfortable reviewing questions on your own (perhaps by keeping it open beside your shared window), or will you need a volunteer to relay questions to you? - Can you share contact information (ex: phone number) so that we can get in touch with you in case of technical issues or scheduling changes? - Do you need help finding your way around IRC so that you can check into `#emacsconf-org`? What is your IRC nickname? - -### Updating your talk information page - -Feel free to add links and other information to the individual page -for your talk. You can find your talk ID by going to the [[schedule]] -page, following the link to your talk, and noting the two-digit number -at the end of the URL. To edit the talk information, follow the -instructions at <https://emacsconf.org/edit/> to check out a copy of -the repository, edit `2020/info/YOURTALKID.md`, commit, and push your -changes. Alternatively, you can e-mail one of the organizers (ex: -[sacha@sachachua.com](mailto:sacha@sachachua.com)) and we'd be happy -to make the change for you. - -### During the conference - -#### Live presentations - -If you will be presenting live, Amin Bandali will e-mail you with the -link to join the BigBlueButton room for your individual talk. Please -keep this link private. - -Please check in with us at #emacsconf-org on IRC maybe 15 minutes -before the approximate time of your talk, or earlier if you're -available then. One of the organizers will join you in the individual -talk room and confirm your audio/video/screen-sharing setup. We'll -probably collect questions in a collaborative pad (URL to be -announced). If you have space on your screen, you may want to have the -pad open on the side so that you can keep an eye on the section for -your talk either as you are presenting or during the time you want to -use for questions and answers. - -When it is time for your talk, Amin will join your room and give you -the go-ahead. - -*Use headsets for live presentations, including questions and answers* - -> To help reduce echo, if possible please use a headset instead of -> external speakers during live presentations including during Q&A. -> Headset microphones tend to have some form of noise-cancelling built -> into them, which might be helpful for decreasing the ambient noise -> captured by the microphone. If you have one, it might be worth -> trying using it instead of a laptop's built-in microphone. - -We will copy the questions from the collaborative pad to the wiki page -after the conference, so you can review them when you're available. -You can answer via the collaborative pad, or by updating the wiki page -or e-mailing us after the conference. For more information about IRC -and the Etherpad, check out https://emacsconf.org/2020/ closer to the -conference date. - -#### Pre-recorded presentations - -If you'd like to be around to answer questions on the day of the -conference itself, please check in with us at #emacsconf-org on IRC -maybe 15 minutes before the approximate time of your talk, or earlier -if you're available then. Since pre-recorded talks might be moved -around to help us deal with technical issues, we can tell you more -about the exact time on the day itself. We'll probably collect -questions in a collaborative pad (URL to be announced) and then copy -them to the wiki page after the conference, so you can review the -questions while the talk is being played or afterwards when you're -available. You can answer via the collaborative pad, or by updating -the wiki page or e-mailing us after the conference. You might also -want to participate in the conversations at `#emacsconf` on IRC on the -day of the conference. For more information about IRC and the -Etherpad, check out https://emacsconf.org/2020/ closer to the -conference date. - -### After the conference - -Once the recordings have been processed, we will post the recording of -your talk and any questions and answers to the individual talk page. -If you would like to include additional links or information, please -feel free to update the page, or e-mail us and we'd be happy to update -it for you. - -Thank you so much for being part of this! diff --git a/2020/present.md b/2020/present.md new file mode 100644 index 00000000..770c4a94 --- /dev/null +++ b/2020/present.md @@ -0,0 +1,164 @@ +[[!meta title="Instructions for presenting"]] +[[!meta copyright="Copyright © 2019, 2020 Amin Bandali and Sacha Chua"]] + +Hello there! + +Please see below for important details, instructions, and tips about +your presentation for EmacsConf 2020 and the logistics of how the +event will unfold on Saturday November 28th and Sunday November 29th. + +[[!toc]] + +## Summary of action items if you will be doing live presentations or Q&A + +- Send emergency contact info and complete a tech check by November 22 +- Update your talk information page (optional) +- Review the schedule close to the time of your presentation +- Check into `#emacsconf-org` at least 15 minutes before your + presentation + +## Send emergency contact info and complete a tech check by November 22 + +If you are delivering a live presentation or will be taking live +questions via video, please email one of the people listed on the +table on the <https://emacsconf.org/2020/prepare/> page with a few +possible times and dates for a short tech-check to make sure you are +able to connect and use the BigBlueButton instance we will be using +for video calls. Because you might not notice technical issues while +presenting, please consider emailing <bandali@gnu.org> your emergency +contact information (e.g. phone number) so that we can get in touch +with you if there's a problem. + +Please complete your tech check by November 22. + +## Update your talk information page (optional) + +If you would like to update your talk description, add links, or +indicate your preferred way of hearing from interested people, feel +free to edit the individual page for your talk. You can find your +talk ID by going to the [[schedule]] page, following the link to your +talk, and noting the two-digit number at the end of the URL. To edit +the talk information, follow the instructions at +<https://emacsconf.org/edit/> to check out a copy of the repository, +edit `2020/info/YOURTALKID.md`, commit, and push your changes. See +`2020/info/01` or <https://emacsconf.org/2020/schedule/01/> for an +example. + +Alternatively, you can email one of the organizers +(e.g. <sacha@sachachua.com> or <bandali@gnu.org>) and we would be +happy to make the change(s) for you. + +## Review the schedule close to your presentation time + +The schedule for EmacsConf 2020 is available at +<https://emacsconf.org/2020/schedule/>, with rough approximations for +session times. We will update this as prerecorded talks are submitted +and throughout the conference as things come up. In case of technical +issues, we might play prerecorded lightning talks while sorting things +out. If you check in early or send us your emergency contact +information, we can let you know if there are significant changes to +the time of your presentation. + +## Check into #emacsconf-org at least 15 minutes before your presentation + +If you will be presenting or answering questions live via video, +please check in with us at `#emacsconf-org` (a low-traffic channel for +coordination between organizers and speakers) on freenode IRC maybe 15 +minutes before the approximate time of your talk (or earlier if you're +available then) and say hi. You can connect to freenode using your +favourite IRC client and pointing at `chat.freenode.net` (e.g. see our +[[quick ERC setup|2019/tips#erc]] tip), or by using the EmacsConf web +IRC client at <https://chat.emacsconf.org>. To help us recognize you, +please include your name (or pseudonym you submitted the talk under) +and talk title in your check-in message. One of the organizers will +then tell you which BigBlueButton room to join and confirm your +audio/video/screen-sharing setup. If something comes up and you +cannot check in via IRC, please contact us using the emergency contact +information in the email sent to you. + +We will likely collect questions in a collaborative pad (URL to be +announced on <https://emacsconf.org/2020/> later). If you have space +on your screen, you may want to have the pad open on the side so that +you can keep an eye on the section for your talk, either throughout +your presentation or during the portion of your talk that you dedicate +questions and answers. That said, some of the audience members might +still choose to post questions in the `#emacsconf` and/or +`#emacsconf-questions` IRC channels. We will try to copy over those +questions into the collaborative pad so you wouldn't have to monitor +several places (but if you'd like to, you're more than welcome to!). +For more information about IRC and the collaborative pad, check out +https://emacsconf.org/2020/ closer to the conference date. If you do +not have the collaborative pad open or find it difficult to monitor, +you can also ask the organizer in the BigBlueButton room with you if +there are any questions. + +When it is time for your talk, Amin (bandali) will join your +BigBlueButton room and give you the go-ahead to begin. If you have +prerecorded your talk and choose to use the prerecording, he will +stream it and then give you the go-ahead when you are live. + +During the presentation: + +- **Use a headset or earphones to minimize echo**. To help reduce +echo, if possible, please use a headset or earphones instead of +external speakers during live presentations including during Q&A. +Headset microphones tend to have some form of noise-cancelling built +into them, which might be helpful for decreasing the ambient noise +captured by the microphone. If you have one, it might be worth trying +using it instead of a laptop's built-in microphone. + +- **Describe what's going on**. To help the visually impaired members +of our audience, it would be great if you could try to verbally +describe what you're showing on the screen. We are also asking +volunteers to describe what's going on in each talk in the +`#emacsconf-accessible` channel. Additionally, we would be very +grateful if you could add transcription(s) or subtitle(s) for your +talk(s) to your talk page(s) for EmacsConf 2020. + +- Lastly, please consider our [[guidelines for conduct|conduct]] while +presenting your talk(s) and in discussions in our communication +channels. Thank you in advance! + +## Going over time + +Please keep an eye on time and on your presentation's length. The +organizer in the BigBlueButton room with you will try to signal you +(e.g. politely clear their throat) or mention to you if you're going +over time. If you'd like to keep going beyond the allocated time in +order to answer questions or cover more material, please wait for the +organizer to announce that you will be extending your talk. When you +are given the go-ahead, you may continue even after the organizer +leaves for another BigBlueButton room. The extension will not be +streamed on the main conference track, but it will be included in the +recording that will be posted on the individual talk page after the +conference. You can continue to monitor the collaborative pad and/or +the IRC channel for additional questions. + +When you are all done, please check back into `#emacsconf-org` on IRC +and let us know so that we can stop the recording and prepare the room +for the next speaker. + +## After the presentation + +Hooray! Feel free to enjoy the rest of the conference sessions. +Thanks for sharing your Emacs story with us! + +Once the recordings have been processed, we will post the recording of +your talk and any questions, answers, or additional resources to the +individual talk page. If you would like to include additional +information, please feel free to update the page, or email us and we'd +be happy to update it for you. + +If there are unanswered questions that you would like to respond to, +you can answer via the collaborative pad, updating the wiki page, or +emailing us after the conference. + +## In case of technical issues + +We have set up a status page at <https://status.emacsconf.org> where +you can monitor the status of various parts of our infrastructure for +any disruptions. If you notice a problem or experience disruption +that's not acknowledged on the above page, please check `#emacsconf` +and/or `#emacsconf-org` and notify the organizers as they may not be +aware of the issue. If you cannot connect to IRC, please use the +emergency contact information in the e-mail that was sent to you. |