Add notes from last session

1 files changed, 93 insertions, 20 deletions

diff --git a/2021/meetings.org b/2021/meetings.org
index 6976c374..e7b2fd75 100644
--- a/2021/meetings.org
+++ b/2021/meetings.org
@@ -75,6 +75,7 @@
 
 - EmacsConf 2022 and onwards
   This entry is mostly for points we cannot address for EmacsConf 2021 (for lack of time), but that we’d still like to track for the future.
+  - We have plenty of lessons learned in conf.org. :)
   - Improving the review process
     - Involving the public (i.e. doing it publicly)
     - Involving more communities
@@ -95,6 +96,14 @@
   - We should make it easier for other people to edit the conf.org for publishing the schedule; for 2021, sachac and zaeph were able to do it, but we should make it more our functions more robust.
   - Add edit-in-place functionality to ikiwiki
     - An alternative would be to enable push-via-https, but bandali isn’t enthused by it.
+  - Move the video-files to one of our FH server.
+  - We could have an alternate stream for captioned talks
+    - For 2021, we can just direct people to watching the talks from the talk-page.
+  - Working with BBB
+    - We could suggest some improvements to BBB based on our needs.  Plenty of FLOSS projects rely on BBB, and I think it’d be fair to make some suggestions to them.
+    - Possible suggestions:
+      - Presentation layouts (based the CSS provided by bandali’s FSF colleague)
+      - Figuring out a better way to collate audio streams (normalisation, codecs)
 
 - EmacsVerse
   - Vet Mailman and exim instance for usergroups: bandali
@@ -107,29 +116,93 @@
   - Diversity outreach: gopar, sachac, zaeph, mplsCorwin
 
 * EmacsConf 2021: Long-running TODOs
+
 * November 13, 2021
 
-  - TODOs/agenda: (two weeks to conference!)
-    - Status review of schedule, possibly follow up with day 2 (lots of missing talks)
+- TODOs/agenda: (two weeks to conference!)
+  - Status review of schedule, possibly follow up with day 2 (lots of missing talks)
+  - Lunch time is tight, want to end at 5:30 instead? (12:05-12:30 Sat, 12:06-12:40 Sat)
     - Lunch time is tight, want to end at 5:30 instead?
-    - Sacha: Publish detailed schedule
-    - Get in touch with speakers regarding schedule, check-in
-    - Start working on list of speakers expected for live Q&A or live presentation
-    - Figure out MPV setup for open captions
-    - Figure out day-of publishing
-      - Will try to post prerecs on wiki pages and YouTube during talk; ToobNix?
-    - Dry run next weekend?
-      - Rooms
-      - Streaming
-      - Script for low-res
-      - Check-in
-    - Alternate stream volunteers?
-    - test Etherpad template: https://etherpad.wikimedia.org/p/emacsconf-2021-test
-    - conference schedule updater
-    - are we going to use honorifics like Dr.?
-  - Other notes
-    - Sacha: checked IRC scripts, everything still seems fine
-      
+      - might be late for Leo, let's stick with the current schedule
+  - Sacha: Publish detailed schedule
+  - Get in touch with speakers regarding schedule, check-in 30 minutes before
+    - streaming process: Amin streams whatever room he's in, then switches to the next room? lots of sound checks for Amin, but it'll be fine
+      - OBS scenes for streaming prerec separately from whatever Amin is actually doing
+  - Hosting: zaeph to review the talks and think about the introductions            
+  - Start working on list of speakers expected for live Q&A or live presentation? Actually, we'll want all the speakers to check in if available anyway, since we want to mention IRC/etherpad availability
+  - zaeph: Figured out MPV setup for open captions, yay! Will post the MPV profile so that we can all have fun with it. 
+    
+  - sachac: Figure out day-of publishing
+    - Will try to post prerecs on media.emacsconf.org, wiki pages, and YouTube during talk; ToobNix? bandali will send sachac the account information and then sachac can queue things up for publishing
+    - redirect to proper host if node is too small afterwards
+  - audio normalized
+  - Dry run next weekend?
+    - Rooms
+    - Streaming
+    - Script for low-res, YouTube
+    - Check-in
+    - Alternate stream?
+  - Alternate stream
+    - bandali will test things around with dragestil
+  - test Etherpad template: https://etherpad.wikimedia.org/p/emacsconf-2021-test
+  - conference schedule updater
+  - are we going to use honorifics like Dr.? zaeph - no
+- Tech-checks
+  - We’ve got two extra volunteers
+  - Considering that none of the speakers but one wanted to do tech-check so far
+- Other notes
+  - Sacha: checked IRC scripts, everything still seems fine
+  - https://github.com/emacsconf/emacsconf-el - zaeph to try
+  - TODO bandali: figure out how to deal with the back behaviour!
+    - xdg-open actually works in opening an URL without a preceding one
+    - MOSTLY-DONE :)
+  - Profiles for captions
+  - Figure out day-of publishing
+    - We should articulate the process on the pre-rec with updating the talk-pages on the wiki.
+  - On captions
+    - We’ve captioned most of the org talks on Saturday, yay!
+    - Considering how many recordings
+  - On talks we’ve already received
+    - Frownies might get re-submitted.
+  - Lunch time is tight, want to end at 5:30 instead? (12:05-12:30 Sat, 12:06-12:40 Sat)
+    - We’ll keep it to 5:30pm latest, since it gets quite late for.
+  - Handling check-ins for speakers
+    - sachac and zaeph
+    - 30 min before is less stressful for us
+    - 4-5 rooms need to be created on BBB
+
+- Summary of actions
+  - sachac:
+    - Publish schedule to the public wiki
+      - zaeph can take this information afterwards to figure out what to email to the speakers
+    - Figure out workflow for publishing prerecs on the day of the presentation
+      - It’ll be nice to have one command and have everything happen in the background
+    - Doublecheck ffmpeg commands for low-res, YouTube restreams
+    - Scrape pronunciations and pronouns from wiki pages / email, put them into conf.org (:PRONOUNS: and :PRONUNCIATIONS:)
+      - zaeph will take care of updating :PRONUNCIATIONS: when he receives email
+    - Modify scripts to msg bandali and zaeph with check-in info, include pronouns and pronunciation
+  - zaeph:
+    - Draft e-mail to ask speakers to check schedule, check again day of the conference if live, check in 30 minutes before their session, collect emergency contact information
+      - Re: ICE; figure out a workflow for storing/accessing the data (GPG, etc.)
+    - Draft general announcement e-mail for schedule, ICS
+    - Include MPV profile in conf.org so that bandali and dragestil can try it out
+    - Next week: Keep answering emails, Update talk pages/conf.org with extra info, Review talks, think about introductions
+    - Create BBBB rooms A, B, C, D for check-ins, and share rights with bandali and sachac
+  - bandali:
+    - send sachac Toobnix credentials which is tied to the one with EmacsConf
+    - look into BBB layout options from FSF colleague, and test how robust it is
+      - As long as it doesn’t do anything crazy (like covering the video), it’s fine
+    - coordinate with alternate streamers
+    - Figure out if chat.emacsconf.org can support URL-append to connect to #emacsconf-org for speakers
+  - corwin:
+    - OBS chores
+      - update graphics for 2021
+      - save out a "clean" set of scenes
+    - Create a 6 sec video
+    - Test Push to IceCast
+      - Dig logs from Bandali from bouncer
+    - If he had to do a talk for EmacsConf, a clever idea he had would be ‘Using org-mode to create an impromptu talk, and do a head-first recording approach’
+        
 * November 6, 2021
 - Check-ins
   - zaeph is dealing with TZ change