Remove hardcoded email

2 files changed, 92 insertions, 90 deletions

diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index 2273bffa..443ca901 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -3,53 +3,53 @@
 
 # Table of Contents
 
--   [Current tasks / status](#org6b342d2)
-    -   [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org402e657)
-    -   [zaeph: Write preparation instructions and decide on deadline for prerecs](#org119f5c7):zaeph:
-    -   [sacha: add more submissions (CFP deadline Sept 30)](#org57ecdc4):sacha:
-    -   [sacha: copy things over from previous notebooks](#org57da64d):sacha:
-    -   [corwin: Double-check Sacha's timezone conversions for availability](#org9669345):corwin:
-    -   [corwin: Investigate streaming options, maybe OBS in the cloud](#orgd865b69):corwin:
-    -   [Prepare to export talk information to wiki](#orged29ac9):sacha:
--   [Other tasks and processes](#orgefe113e)
-    -   [Sacha: Organize volunteer information](#orgb9eafca):sacha:
-    -   [bandali: Set up file upload](#org55de847):bandali:
-    -   [Once talks are approved](#org6408f34)
-    -   [As prerecorded talks come in](#org208f232)
-    -   [When a talk is captioned](#org111660b)
-    -   [Other tasks before the conference](#org94d05e0)
-    -   [During the conference](#orgbb11575)
+-   [Current tasks / status](#orgd69d925)
+    -   [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org1cda62f)
+    -   [zaeph: Write preparation instructions and decide on deadline for prerecs](#orge3c4fa5):zaeph:
+    -   [sacha: add more submissions (CFP deadline Sept 30)](#orgb83f3a9):sacha:
+    -   [sacha: copy things over from previous notebooks](#org28f2445):sacha:
+    -   [corwin: Double-check Sacha's timezone conversions for availability](#orgc95b399):corwin:
+    -   [corwin: Investigate streaming options, maybe OBS in the cloud](#orgf4d32a6):corwin:
+    -   [Prepare to export talk information to wiki](#orgd2f1e16):sacha:
+-   [Other tasks and processes](#org7198967)
+    -   [Sacha: Organize volunteer information](#org4883fdd):sacha:
+    -   [bandali: Set up file upload](#orga8a32f7):bandali:
+    -   [Once talks are approved](#org714183d)
+    -   [As prerecorded talks come in](#org1acb3f4)
+    -   [When a talk is captioned](#orgc18b794)
+    -   [Other tasks before the conference](#org01680e3)
+    -   [During the conference](#orgd5c51fd)
         -   [Roles needed](#roles)
         -   [During each talk](#each-talk)
--   [Communications](#orgd0755d8)
-    -   [Ask emacsconf-org-private for feedback on early submissions](#org83f6043)
-    -   [Early speaker notification](#orgd311611)
-        -   [Option A: Early speaker notification(?)](#orgb19b737)
-        -   [Option B: Just letting them know it's been postponed](#orgc5929a1)
-    -   [Future](#orga3bc5fb)
-        -   [Acceptance](#org1169cc8)
-            -   [Code](#org0099542)
-            -   [Template](#org48b7b4a)
-        -   [Acknowledge pre-rec submission](#org3a7b905)
-        -   [Captions for approval](#orgfd61c36)
-        -   [Speakers we haven't confirmed e-mail communications with](#org5c7354d)
-        -   [Speakers who are missing prerecs](#org873bc59)
-            -   [Template](#orgff8b872)
-        -   [Check-in instructions](#org2447cff)
-            -   [Code](#orgcaafbb9)
-            -   [E-mail for speakers who are planning to be at the conference](#orgb18ad8c)
-            -   [E-mail for speakers who are not planning to be around, but who have sent us their prerecs](#org8d3d8a1)
-        -   [Last email before the conference](#org101152f)
-        -   [Thank you, next steps](#org47c59eb)
-            -   [Code](#org460f7ff)
-            -   [Text](#org40f658e)
-    -   [Archive](#orged97eda)
-        -   [Second announcement: CFP](#org88c9119)
-        -   [First announcement: CFP](#orgcd960c0)
--   [Supporting code](#org8939d85)
-
-
-<a id="org6b342d2"></a>
+-   [Communications](#org4096579)
+    -   [Ask emacsconf-org-private for feedback on early submissions](#org5dd0a6a)
+    -   [Early speaker notification](#orgc53b127)
+        -   [Option A: Early speaker notification(?)](#orgc5b64d4)
+        -   [Option B: Just letting them know it's been postponed](#orgba7026e)
+    -   [Future](#orgcb9e091)
+        -   [Acceptance](#orgf2be03d)
+            -   [Code](#orga55575a)
+            -   [Template](#org20e76d3)
+        -   [Acknowledge pre-rec submission](#org55dec22)
+        -   [Captions for approval](#orgd08cd41)
+        -   [Speakers we haven't confirmed e-mail communications with](#org8953f33)
+        -   [Speakers who are missing prerecs](#orgad01f04)
+            -   [Template](#org1059aa2)
+        -   [Check-in instructions](#orga199b1b)
+            -   [Code](#orgb2fdc34)
+            -   [E-mail for speakers who are planning to be at the conference](#org65ef9d7)
+            -   [E-mail for speakers who are not planning to be around, but who have sent us their prerecs](#org03714e2)
+        -   [Last email before the conference](#org8ef5732)
+        -   [Thank you, next steps](#org0d4334d)
+            -   [Code](#orgd152ec0)
+            -   [Text](#orgc2bff65)
+    -   [Archive](#org42a43e5)
+        -   [Second announcement: CFP](#orga13628c)
+        -   [First announcement: CFP](#orgcf40f0c)
+-   [Supporting code](#org99196b5)
+
+
+<a id="orgd69d925"></a>
 
 # Current tasks / status
 
@@ -132,12 +132,12 @@ Planned dates and phases:
 </table>
 
 
-<a id="org402e657"></a>
+<a id="org1cda62f"></a>
 
-## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgd311611), Oct 7 for everything
+## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgc53b127), Oct 7 for everything
 
 
-<a id="org119f5c7"></a>
+<a id="orge3c4fa5"></a>
 
 ## TODO zaeph: Write preparation instructions and decide on deadline for prerecs     :zaeph:
 
@@ -151,51 +151,51 @@ We need time after the prerecs get submitted to:
 zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs
 
 
-<a id="org57ecdc4"></a>
+<a id="orgb83f3a9"></a>
 
 ## WAITING sacha: add more submissions (CFP deadline Sept 30)     :sacha:
 
 -   Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
 
 
-<a id="org57da64d"></a>
+<a id="org28f2445"></a>
 
 ## INPROGRESS sacha: copy things over from previous notebooks     :sacha:
 
 
-<a id="org9669345"></a>
+<a id="orgc95b399"></a>
 
 ## TODO corwin: Double-check Sacha's timezone conversions for availability     :corwin:
 
 
-<a id="orgd865b69"></a>
+<a id="orgf4d32a6"></a>
 
 ## TODO corwin: Investigate streaming options, maybe OBS in the cloud     :corwin:
 
 -   Issue: zaeph was dropping frames
 
 
-<a id="orged29ac9"></a>
+<a id="orgd2f1e16"></a>
 
 ## TODO Prepare to export talk information to wiki     :sacha:
 
 
-<a id="orgefe113e"></a>
+<a id="org7198967"></a>
 
 # Other tasks and processes
 
 
-<a id="orgb9eafca"></a>
+<a id="org4883fdd"></a>
 
 ## DONE Sacha: Organize volunteer information     :sacha:
 
 
-<a id="org55de847"></a>
+<a id="orga8a32f7"></a>
 
 ## TODO bandali: Set up file upload     :bandali:
 
 
-<a id="org6408f34"></a>
+<a id="org714183d"></a>
 
 ## Once talks are approved
 
@@ -205,7 +205,7 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
 -   Confirm e-mail communication with all of the speakers
 
 
-<a id="org208f232"></a>
+<a id="org1acb3f4"></a>
 
 ## As prerecorded talks come in
 
@@ -216,21 +216,21 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
 -   Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible)
 
 
-<a id="org111660b"></a>
+<a id="orgc18b794"></a>
 
 ## When a talk is captioned
 
 -   
 
 
-<a id="org94d05e0"></a>
+<a id="org01680e3"></a>
 
 ## Other tasks before the conference
 
 -   Coordinate volunteer schedules so all the roles are covered
 
 
-<a id="orgbb11575"></a>
+<a id="orgd5c51fd"></a>
 
 ## During the conference
 
@@ -241,15 +241,20 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
 
 ### Roles needed
 
+Each role comprises different responsibilities.  A person may have multiple roles.
+
 -   Streamer
     -   Send the combined stream to Icecast for broadcasting
 -   Director (possibly same as streamer)
     -   Switch scenes, manage audio volumes as needed
+    -   Provide timekeeping information to host (especially go-live countdowns)
 -   Host
     -   Introduce talks and speakers
     -   Read questions
     -   Give time warnings
     -   Thank speakers and transition to next talk
+-   Timekeeper (possibly same as host)
+    -   Manage time based on all available information (prerecs durations, speakers not showing up, etc.)
 -   Check in
     -   Notice speakers checking into IRC
     -   Get them into the correct room and help them doublecheck their audio and video quality
@@ -281,12 +286,12 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
 -   Volunteers: making sure questions get posted somewhere the speaker can see them
 
 
-<a id="orgd0755d8"></a>
+<a id="org4096579"></a>
 
 # Communications
 
 
-<a id="org83f6043"></a>
+<a id="org5dd0a6a"></a>
 
 ## TODO Ask emacsconf-org-private for feedback on early submissions
 
@@ -311,14 +316,14 @@ Thanks!
 Sacha
 
 
-<a id="orgd311611"></a>
+<a id="orgc53b127"></a>
 
 ## TODO Early speaker notification
 
 We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP.
 
 
-<a id="orgb19b737"></a>
+<a id="orgc5b64d4"></a>
 
 ### TODO Option A: Early speaker notification(?)
 
@@ -359,7 +364,7 @@ Thank you so much!
 Sacha
 
 
-<a id="orgc5929a1"></a>
+<a id="orgba7026e"></a>
 
 ### TODO Option B: Just letting them know it's been postponed
 
@@ -372,17 +377,17 @@ for your patience!
 Sacha
 
 
-<a id="orga3bc5fb"></a>
+<a id="orgcb9e091"></a>
 
 ## Future
 
 
-<a id="org1169cc8"></a>
+<a id="orgf2be03d"></a>
 
 ### Acceptance
 
 
-<a id="org0099542"></a>
+<a id="orga55575a"></a>
 
 #### Code
 
@@ -440,7 +445,7 @@ Sacha
         (save-excursion (conf-replace-plist-in-string attrs (plist-get attrs :body)))))
 
 
-<a id="org48b7b4a"></a>
+<a id="org20e76d3"></a>
 
 #### Template
 
@@ -471,7 +476,7 @@ EmacsConf organization team
 P.S. Please keep emacsconf-submit@gnu.org in To or Cc when replying.
 
 
-<a id="org3a7b905"></a>
+<a id="org55dec22"></a>
 
 ### Acknowledge pre-rec submission
 
@@ -504,7 +509,7 @@ P.S. Please keep emacsconf-submit@gnu.org in To or Cc when replying.
     "Thank you so much for all the work you put into preparing a talk for EmacsConf ${year}, and thank you for submitting the prerecorded video before the conference!\n\nSacha"))))
 
 
-<a id="orgfd61c36"></a>
+<a id="orgd08cd41"></a>
 
 ### Captions for approval
 
@@ -520,7 +525,7 @@ for your contribution!
 Sacha
 
 
-<a id="org5c7354d"></a>
+<a id="org8953f33"></a>
 
 ### Speakers we haven't confirmed e-mail communications with
 
@@ -565,7 +570,7 @@ Sacha Chua
 (Please use Reply to All to keep emacsconf-submit@gnu.org in the loop. Thanks!)
 
 
-<a id="org873bc59"></a>
+<a id="orgad01f04"></a>
 
 ### Speakers who are missing prerecs
 
@@ -586,7 +591,7 @@ Sacha Chua
                                          (conf-get-talk-info))))))
 
 
-<a id="orgff8b872"></a>
+<a id="org1059aa2"></a>
 
 #### Template
 
@@ -642,7 +647,7 @@ stream for you. Hope to hear from you soon!
 Sacha
 
 
-<a id="org2447cff"></a>
+<a id="orga199b1b"></a>
 
 ### Check-in instructions
 
@@ -660,7 +665,7 @@ Goals:
             -   They’re joined by the streamer and host.
 
 
-<a id="orgcaafbb9"></a>
+<a id="orgb2fdc34"></a>
 
 #### Code
 
@@ -717,7 +722,7 @@ Slightly more complex because of the conditionals
             (buffer-list)))
 
 
-<a id="orgb18ad8c"></a>
+<a id="org65ef9d7"></a>
 
 #### E-mail for speakers who are planning to be at the conference
 
@@ -745,7 +750,7 @@ Looking forward to seeing you soon!
 Sacha
 
 
-<a id="org8d3d8a1"></a>
+<a id="org03714e2"></a>
 
 #### E-mail for speakers who are not planning to be around, but who have sent us their prerecs
 
@@ -767,7 +772,7 @@ Thank you again for being part of EmacsConf ${year}!
 Sacha
 
 
-<a id="org101152f"></a>
+<a id="org8ef5732"></a>
 
 ### Last email before the conference
 
@@ -786,12 +791,12 @@ Sacha
 > also be the time at which the talk will be made available on the same page.
 
 
-<a id="org47c59eb"></a>
+<a id="org0d4334d"></a>
 
 ### Thank you, next steps
 
 
-<a id="org460f7ff"></a>
+<a id="orgd152ec0"></a>
 
 #### Code
 
@@ -823,7 +828,7 @@ Sacha
              (plist-get template :body)))))))
 
 
-<a id="org40f658e"></a>
+<a id="orgc2bff65"></a>
 
 #### Text
 
@@ -853,12 +858,12 @@ Thanks again for speaking at EmacsConf!
 Sacha
 
 
-<a id="orged97eda"></a>
+<a id="org42a43e5"></a>
 
 ## Archive
 
 
-<a id="org88c9119"></a>
+<a id="orga13628c"></a>
 
 ### DONE Second announcement: CFP
 
@@ -889,7 +894,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic
 chatter in the other lists cc'd on this message.  Thank you.
 
 
-<a id="orgcd960c0"></a>
+<a id="orgcf40f0c"></a>
 
 ### DONE First announcement: CFP
 
@@ -919,7 +924,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic
 chatter in the other lists Cc'd on this message.  Thank you.
 
 
-<a id="org8939d85"></a>
+<a id="org99196b5"></a>
 
 # Supporting code
 
diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
index 41f3c2a4..6f7e0255 100644
--- a/2022/organizers-notebook.org
+++ b/2022/organizers-notebook.org
@@ -458,9 +458,6 @@ Sacha
 *** Check-in instructions
 :PROPERTIES:
 :SUBJECT:  Getting ready for EmacsConf ${year}
-:CC: zaeph@zaeph.net
-:MAIL_FOLLOWUP_TO: sacha@sachachua.com, zaeph@zaeph.net
-:REPLY_TO: sacha@sachachua.com, zaeph@zaeph.net
 :END:
 
 Goals: