add todos to org notebook

2 files changed, 102 insertions, 6 deletions

diff --git a/2023/organizers-notebook.md b/2023/organizers-notebook.md
index 4482b951..e16d549a 100644
--- a/2023/organizers-notebook.md
+++ b/2023/organizers-notebook.md
@@ -1,13 +1,13 @@
 <!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. -->
 [[!sidebar content=""]]
 
-This file is automatically exported from [/2022/organizers-notebook/index.org](/2022/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/).
+This file is automatically exported from [/2023/organizers-notebook/index.org](/2023/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/).
 
 
 # Table of Contents
 
 -   [Timeline](#timeline)
--   [Lessons learned from previous years](#lessons-learned)
+-   [Phases](#phases)
 
 
 <a id="timeline"></a>
@@ -22,12 +22,51 @@ Last year, these were the actual dates:
 -   Oct 1: acceptances sent
 
 
-<a id="lessons-learned"></a>
+<a id="phases"></a>
 
-# Lessons learned from previous years
+# Phases
 
 
-## CFP and review
+## Draft CFP
+
+
+### Considerations
+
+Ooh, that&rsquo;s true, we could see if there are parts of the CFP that we
+can remove or postpone. Here are some thoughts:
+
+-   We might not need the 10+20+40 structure in the proposal. We did
+    that before because people tend to propose longer talks, and we had
+    to do lots of e-mail coordination in order to squeeze everything
+    into one track. If we&rsquo;re doing multiple streams, there&rsquo;s less time
+    pressure, so we might not need to confuse people with those
+    requirements. I think it would still be good to nudge people towards
+    20 minutes for their prerecorded presentations (separate time for
+    Q&A) instead of 40 minutes, because it&rsquo;s good for people&rsquo;s attention
+    spans. As an incentive to consider a 5-10 minute talk, we can say
+    that 5-10 minute videos can be played extra times during the
+    conference to fill gaps.
+    -   Choices:
+        -   Keep the 10+20+40 structure so that people who want to propose
+            longer talks are nudged to think about shorter versions
+        -   Strongly nudge people towards 20-minute talks, with repeats as
+            the incentive for shorter talks and extra coordination/waiting
+            needed for longer talks. People propose just the talk length
+            they want (and can optionally propose other talk lengths if they
+            want to be considered for them).
+-   We added emergency contact info, public contact info, pronouns, and
+    introduction to the submission form because we ended up going back
+    and forth with people in previous years, and sometimes we had
+    incomplete info and were panicking about how to reach people during
+    the conference. We could drop this from the submission form and do a
+    separate speaker information form.
+    -   Choices:
+        -   Talk submission, then speaker information form: less
+            intimidating for speakers
+        -   Everything in one: easier for organizers
+
+
+### Lessons learned from previous years
 
 -   Ask for public e-mail or contact information, IRC handle in CFP
     -   Added to submit page.
@@ -104,3 +143,40 @@ Last year, these were the actual dates:
     -   I checked with him and the people at his work don&rsquo;t have a schedule
         yet, so we should go ahead and plan
 
+
+### Other thoughts
+
+-   sachac: bandali likes having the commitment to freedom section in the CFP as a form of activism
+-   sachac: I thought about pulling the deadline back to Sept 1, but it might be
+    good to keep it at Sept 14 so that anyone who tends to work with the
+    schoolyear can still have a little time to work on it.
+
+
+## Distribute CFP
+
+
+### DONE Add proposal review volunteers to emacsconf-submit
+
+-   <https://lists.gnu.org/mailman/admin/emacsconf-submit/members/add>
+-   Ask volunteers to e-mail an SSH public key so they can be added via the gitolite-admin repo to the conf.org repo for the year
+
+
+### First announcement
+
+
+#### TODO Remove draft tags     :sachac:
+
+
+#### TODO Post on emacsconf-discuss, emacs-tangents     :bandali:
+
+
+#### TODO Sticky on reddit.com/r/emacs     :zaeph:
+
+
+#### TODO Post in Emacs News     :sachac:
+
+(link to wiki)
+
+
+### Reminder
+
diff --git a/2023/organizers-notebook/index.org b/2023/organizers-notebook/index.org
index 4f5c669a..1dd1341f 100644
--- a/2023/organizers-notebook/index.org
+++ b/2023/organizers-notebook/index.org
@@ -1,3 +1,4 @@
+# [[elisp:(org-md-export-to-markdown)][Export this file to Markdown]]
 #+todo: TODO(t) SOMEDAY STARTED INPROGRESS(i) WAITING(w) STANDBY(s) BLOCKED(b) | DONE(x) CANCELLED(c)
 #+OPTIONS: h:6 toc:nil num:nil ':t
 #+PROPERTY: header-args    :results silent :exports code :tangle yes
@@ -27,7 +28,7 @@ Last year, these were the actual dates:
 :PROPERTIES:
 :CUSTOM_ID: phases
 :END:
-** Drafting CFP
+** Draft CFP
 :PROPERTIES:
 :CUSTOM_ID: cfp
 :END:
@@ -142,4 +143,23 @@ can remove or postpone. Here are some thoughts:
   with his work trips
   - I checked with him and the people at his work don't have a schedule
     yet, so we should go ahead and plan
+*** Other thoughts
+- sachac: bandali likes having the commitment to freedom section in the CFP as a form of activism
+- sachac: I thought about pulling the deadline back to Sept 1, but it might be
+	good to keep it at Sept 14 so that anyone who tends to work with the
+	schoolyear can still have a little time to work on it.  
 
+** Distribute CFP
+*** DONE Add proposal review volunteers to emacsconf-submit
+CLOSED: [2023-06-25 Sun 19:35]
+- https://lists.gnu.org/mailman/admin/emacsconf-submit/members/add
+- Ask volunteers to e-mail an SSH public key so they can be added via the gitolite-admin repo to the conf.org repo for the year
+*** First announcement
+SCHEDULED: <2023-06-26 Mon>
+**** TODO Remove draft tags                                        :sachac:
+**** TODO Post on emacsconf-discuss, emacs-tangents               :bandali:
+**** TODO Sticky on reddit.com/r/emacs                              :zaeph:
+**** TODO Post in Emacs News                                       :sachac:
+(link to wiki)
+*** Reminder 
+SCHEDULED: <2023-09-01 Fri>