Link checkin

2 files changed, 40 insertions, 6 deletions

diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 2e1b3d6b..0f03ce19 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -453,11 +453,14 @@ CLOSED: [2022-10-13 Thu 13:55]
 *** DONE Export pad initial content HTML to make it easier to reimport into wikimedia or elsewhere
 CLOSED: [2022-10-13 Thu 13:46]
 ~emacsconf-pad-export-initial-content-for-all-talks~
-** TODO Update IRC instructions because of multiple tracks 
+** DONE Update IRC instructions because of multiple tracks 
+CLOSED: [2022-10-16 Sun 17:39]
 :PROPERTIES:
 :CUSTOM_ID: irc
 :END:
-** TODO Investigate streaming options, maybe OBS in the cloud :corwin:zaeph:
+
+Added to watch pages
+** TODO Investigate streaming options, maybe OBS in the cloud :corwin:
 DEADLINE: <2022-11-20 Sun>
 :PROPERTIES:
 :CUSTOM_ID: streaming
@@ -895,6 +898,40 @@ Ideas:
 - Five or so, rotating among them
   - Check-in person directs the speaker to the next available room
   - Worked fine last time
+** How easy do we want to make it to join the BBB session?
+Considerations:
+- It's easier for the checkin person to deal with only the speaker
+- We may not want people to join the Q&A session at the beginning
+- We want to make it easy for people to join the Q&A session eventually
+
+Options:
+
+- PROBABLY EASIEST: Set it to anyone can join, but the meeting needs to be started by a
+  moderator. Start the meeting on the day of the talk. Announce the
+  BBB URL in the pad, IRC channel, and on the talk page when the host
+  is ready. Maybe add a rewrite rule when the host is ready.
+- Set an access code. Announce the access code when the host is ready.
+  - Access codes are annoying to copy and paste.
+  - Access codes might get accidentally unset or regenerated.
+- Set room so that moderators have to approve waiting users.
+  - Check-in has to watch out for waiting speaker.
+  - Host sets it to accept everyone who's waiting when the host is ready.
+  - Changing it to turn the option off doesn't seem to affect an
+    ongoing meeting, even though the web interface says you should be
+    able to change the setting any time.
+  - Waiting users don't make the user notification go ding.
+** How do we want to name the BBB rooms?
+
+Needs to be easy to:
+- share all the BBB rooms for a particular shift with the check-in volunteer
+- start the BBB rooms for the morning
+- match up the recordings with the talks afterwards
+- find the BBB room for a talk or speaker
+- remove all the BBB rooms for the year
+  
+ec22-sat-am-dev Speaker Name (slugs)
+
+
 ** Do we want people to advertise any openings with their companies or any work that they're looking for?
 :PROPERTIES:
 :CUSTOM_ID: advertising
@@ -2385,9 +2422,6 @@ CLOSED: [2022-10-11 Tue 19:32]
 :END:
 For the admins on BBB.  The list is accessible here: [[https://bbb.emacsverse.org/b/admins/rooms][Organization Settings]].
 Should take no more than ~20′.
-
-
-
 * Communications
 :PROPERTIES:
 :CUSTOM_ID: comms
diff --git a/2022/volunteer.md b/2022/volunteer.md
index 39a96937..17455400 100644
--- a/2022/volunteer.md
+++ b/2022/volunteer.md
@@ -133,7 +133,7 @@ for infrastructure and video)) and we'll help you get set up.
 We'll post training material and shift schedules as the conference gets nearer.
 In the meantime, here are some roles you might be able to help with.
 
-### Check in
+### [[Check in|2022/volunteer/checkin]]
 
 When speakers check into the IRC channel, you can direct them to the
 right BigBlueButton room for their Q&A session and help them make sure