Update workflow

1 files changed, 10 insertions, 8 deletions

diff --git a/2020/organizers-notebook.org b/2020/organizers-notebook.org
index 1011adc9..cefc4200 100644
--- a/2020/organizers-notebook.org
+++ b/2020/organizers-notebook.org
@@ -1,8 +1,8 @@
 * Things to check or decide
-- Mail merge?
-- Amin to investigate if Icecast can take one stream source and send it to the main conference stream and the individual talk stream
+- Can we stream from multiple rooms without getting thoroughly confused?
 - Assign rooms shortly before presentation
   - *Shortly before presentation:* accommodates reshuffling
+
 - Generating static images
   - Before the presentation: Talk title, speaker
   - Speaker checked in
@@ -16,19 +16,19 @@
    :END:
 * Workflows
   
-** If we have four or rooms
+** If we have four rooms
   
  O1 - main organizer, O2 - secondary organizer or volunteer
 
 *** Overview
- - 1 green room for speaker checkin so that I get an audio alert? Alternatively, check in via IRC, 4 rooms
+ - Check in via IRC, 4 rooms
  - 4 rooms streamed as room mounts.
    - Individual talks have fallback mount of room mount.
    - O1 streams from room or sets appropriate mount as fallback mount for main conference stream
 *** Before the conference
  - Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?)
  - Turn on audio alert
- - Install Mute Tab extension
+ - Install Mute Tab extension if desired
 *** Tech check
  - Explain process
  - Test audio, webcam, screensharing, collaborative pad
@@ -46,14 +46,16 @@
 *** During the presentation
  - Speaker presents, keeping an eye on the collaborative pad for questions
  - O1 stays with speaker to help with questions and timing
- - O2 wanders off to do the tech check with the next person and pings O1 when ready
+ - O2 stays with speaker to stream to room source
+ - If there is another speaker, another organizer (O3) helps with the tech check
 *** After the presentation
  - O1 announces next steps: If you want to continue the conversation, go to the individual talk page
  - O1 goes to next talk when ready
  - Speaker continues with extended presentation if they want
+ - O2 stays in room
 *** After the extended presentation (if any)
- - Speaker removes the recorder/streamer user to end the stream and recording
- - Speaker stops the BBB recording
+ - If we figure out how to have the recorder/streamer be another user, speaker removes the recorder/streamer user to end the stream and recording, and speaker stops the BBB recording
+ - Alternatively, O2 stays in room, stops the BBB recording, notifies #emacsconf-org that the room is available, and looks for the next speaker to set up
 *** Scenarios
 **** Prerecorded presentations
  - O1 streams presentation to both endpoints (is there a neat command-line way to do this?)