Include exception for last-minute caption update

2 files changed, 37 insertions, 25 deletions

diff --git a/playbook.md b/playbook.md
index 2ddd0dab..1e48cd10 100644
--- a/playbook.md
+++ b/playbook.md
@@ -88,8 +88,8 @@
 
 # Pre-conference dry run
 
--   [ ] [Start streaming](#org3e15cdd)
--   [ ] [Check in a speaker](#orgd201d88)
+-   [ ] [Start streaming](#org928c3f3)
+-   [ ] [Check in a speaker](#org88e1c97)
 -   [ ] Try streaming the organizer room, HOST rehearses opening remarks
 -   [ ] Play a prerec
 -   [ ] Try switching to talk room and streaming pretend Q&A
@@ -145,7 +145,7 @@
             end
 
 
-<a id="org3e15cdd"></a>
+<a id="org928c3f3"></a>
 
 ### Start streaming     :stream:
 
@@ -173,11 +173,11 @@
 ## Talk process
 
 
-<a id="orgd201d88"></a>
+<a id="org88e1c97"></a>
 
 ### Check in a speaker
 
-Exception: [CHECK is unavailable](#org7d6c756)
+Exception: [CHECK is unavailable](#org4563067)
 
 -   Speaker checks in on #emacsconf-org via IRC or via e-mail ~30m before
 -   CHECK notes IRC nick for speaker.
@@ -210,7 +210,7 @@ Exception: [CHECK is unavailable](#org7d6c756)
     -   CHECK notifies STREAM and HOST with link to the talk room and preferences for Q&A-.
 
 
-<a id="orgba71285"></a>
+<a id="org716fece"></a>
 
 ### Transition to talk
 
@@ -228,7 +228,7 @@ Exception: [CHECK is unavailable](#org7d6c756)
     -   STREAM gives the go-ahead.
     -   HOST introduces next talk.
 -   PAD clears pad colours.
--   Exception: [Speaker does not have a prerec and has not checked in](#org3ea273d)
+-   Exception: [Speaker does not have a prerec and has not checked in](#orgbb702ca)
 
 
 ### Present talk
@@ -236,24 +236,24 @@ Exception: [CHECK is unavailable](#org7d6c756)
 -   [? prerec]
     -   STREAM and HOST switch to the organizer room in BBB.
     -   STREAM switches to MPV scene in OBS and plays the video (with captions if available).
-        -   Exception: [Last-minute prerecording submission](#org82b860f)
+        -   Exception: [Last-minute prerecording submission](#orgb94204e)
     -   CHECK notes the time that the presentation started, recalculates schedule, and publishes it.
-    -   [CHECK publishes information](#org0f20490)
-    -   [HOST gets a head start on handling Q&A](#org529029f)
-    -   When prerec finishes, [STREAM joins Q&A](#org529029f)
+    -   [CHECK publishes information](#org0e63c9f)
+    -   [HOST gets a head start on handling Q&A](#org96d8ba7)
+    -   When prerec finishes, [STREAM joins Q&A](#org96d8ba7)
 -   [? live]
-    -   Exception: [Speaker does not have a prerec and has not checked in](#org3ea273d)
+    -   Exception: [Speaker does not have a prerec and has not checked in](#orgbb702ca)
     -   HOST joins the BBB room and double-checks that recording is on
     -   STREAM joins the BBB room and gives the go-ahead
     -   CHECK notes that this is a live presentation and that the recording will be posted after the conference.
     -   CHECK notes the time that the presentation started, recalculates schedule, and publishes it.
     -   Speaker presents.
-        -   Exception: [Technical issues during a live presentation](#org948a020)
+        -   Exception: [Technical issues during a live presentation](#org98cf6c3)
     -   [? talk needs to be wrapped up]
         -   HOST nudges speaker verbally.
 
 
-<a id="org0f20490"></a>
+<a id="org0e63c9f"></a>
 
 ### Publish information
 
@@ -271,9 +271,9 @@ Exception: [CHECK is unavailable](#org7d6c756)
             BY-SA 4.0) license.
             
             You can view it using free and open source software at
-            talk page URL
+            ${url}
             
-            description from wiki page
+            ${description}
     -   Reupload subtitles.
     -   Mark it as public.
     -   Add it to EmacsConf 2021 playlist.
@@ -289,13 +289,13 @@ Exception: [CHECK is unavailable](#org7d6c756)
             -   wiki page for talk
 
 
-<a id="org529029f"></a>
+<a id="org96d8ba7"></a>
 
 ### Handle Q&A
 
 Exceptions:
 
--   [Speaker has not checked in](#org4002294)
+-   [Speaker has not checked in](#org590cbcf)
 
 -   [? live]
     -   HOST joins the BBB room
@@ -326,7 +326,7 @@ Exceptions:
         want to be notified, or subscribe to the emacsconf-org mailing
         list to get the announcement. Please feel free to continue
         discussing the talk on IRC or the pad.
--   [Transition to next talk](#orgba71285)
+-   [Transition to next talk](#org716fece)
 
 
 ## End of stream
@@ -339,7 +339,7 @@ Exceptions:
 ## In case of&#x2026;
 
 
-<a id="org82b860f"></a>
+<a id="orgb94204e"></a>
 
 ### Last-minute prerecording submission
 
@@ -347,7 +347,14 @@ Exceptions:
 -   CHECK will notify STREAM with the scp command and the mpv command so that STREAM can choose.
 
 
-<a id="org4002294"></a>
+### Last-minute caption update
+
+-   CHECK uploads the &#x2013;main.vtt file to ${protected}
+-   CHECK notifies STREAM via ${upcoming}
+-   STREAM uses the provided commands to download the VTT file and load it into MPV with `--sub-file`
+
+
+<a id="org590cbcf"></a>
 
 ### Speaker has not checked in
 
@@ -358,7 +365,7 @@ Exceptions:
     -   Can play next prerec a few minutes early
 
 
-<a id="org3ea273d"></a>
+<a id="orgbb702ca"></a>
 
 ### Speaker does not have a prerec and has not checked in
 
@@ -420,7 +427,7 @@ Exceptions:
 -   HOST addresses it (on-camera if needed) with a reminder
 
 
-<a id="org7d6c756"></a>
+<a id="org4563067"></a>
 
 ### CHECK is unavailable
 
@@ -437,7 +444,7 @@ Exceptions:
 -   Either STREAM or CHECK does hosting
 
 
-<a id="org948a020"></a>
+<a id="org98cf6c3"></a>
 
 ### Technical issues during a live presentation
 
diff --git a/playbook.org b/playbook.org
index 62a7fa68..627586af 100644
--- a/playbook.org
+++ b/playbook.org
@@ -251,7 +251,12 @@ Exceptions:
 
 - CHECK will copy it from the FTP upload server to ${protected} and name it appropriately.
 - CHECK will notify STREAM with the scp command and the mpv command so that STREAM can choose.
- 
+*** Last-minute caption update
+
+- CHECK uploads the --main.vtt file to ${protected}
+- CHECK notifies STREAM via ${upcoming}
+- STREAM uses the provided commands to download the VTT file and load it into MPV with =--sub-file=
+  
 *** Speaker has not checked in
 - Let the previous talk run a little longer for Q&A; end at least in time for the prerec
 - After the previous Q&A wraps up, play the prerec