flesh out intro task

2 files changed, 86 insertions, 6 deletions

diff --git a/2023/organizers-notebook.md b/2023/organizers-notebook.md
index 08225417..4acd6cb5 100644
--- a/2023/organizers-notebook.md
+++ b/2023/organizers-notebook.md
@@ -559,7 +559,7 @@ These times are in EST (GMT-5).
 ## Check infrastructure
 
 
-### WAITING Get access to media.emacsconf.org so that we can set up the upload service
+### WAITING Get access to media.emacsconf.org so that we can set up the upload service and the backstage area
 
 ### TODO Double-check streaming on res
 
@@ -581,10 +581,49 @@ It kept dropping last year and sachac didn’t have the mental bandwidth to
 ## Prepare assets
 
 
-### TODO Generate intro slides
+### TODO Generate intro slides and overlays
+
+We generate intro slides to display in between talks so that people
+can find out information about the previous talk and learn about the
+next talk. It includes talk titles, speaker names, URLs, and Q&A
+methods. The image will also be used for an introduction video if we
+can record one before the conference.
+
+We also generate overlays that show talk information during the talk
+itself.
+
+SVGs don’t support line-wrapping, so it helps to do a quick pass to
+make sure all the talks are displayed properly.
 
 ### TODO Write 1-2 sentence intros for all the talks
 
+We do a brief introduction before each talk so that people know the
+topic of the next talk, the pronunciation of the speaker’s name, the
+pronouns to use when referring to them, and the type of Q&A that will
+follow.
+
+The template we used last year was: “In this talk, SPEAKER shares
+TITLE OR SUMMARY. Afterwards, PRONOUN will handle questions over Q&A
+METHOD.”
+
+This year, we asked speakers to contribute a short introduction. These
+are in conf.org in the private repository. Many of the introductions
+are a little longer than the template, but we might be able to handle
+that. Some need to be rewritten into third-person (using the speaker’s
+name/pronouns instead of I). Some might be a bit of a tongue-twister
+and can be rewritten to be easier to say.
+
+We can store the introduction in the `INTRO_NOTE` property in
+conf.org.
+
+Actually recording the introductions can wait until closer to the
+conference because talk titles and Q&A methods can change. We can
+verify speaker name pronunciations at that time.
+
+Decisions to make:
+
+-   Do we want to use honorifics like Dr.?
+
 ### BLOCKED Record intro videos with 1-2 sentence intros for all the talks
 
 <a id="coordinate-volunteers"></a>
@@ -599,7 +638,7 @@ It kept dropping last year and sachac didn&rsquo;t have the mental bandwidth to
 AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition)
 
 Saturday Dec 2 2023
-<table id="org44de632">
+<table id="org7208985">
 
 
 <colgroup>
@@ -672,7 +711,7 @@ Saturday Dec 2 2023
 </table>
 
 Sunday Dec 3 2023
-<table id="org06a5ac7">
+<table id="org74ddfc1">
 
 
 <colgroup>
diff --git a/2023/organizers-notebook/index.org b/2023/organizers-notebook/index.org
index 51e484a0..3a417419 100644
--- a/2023/organizers-notebook/index.org
+++ b/2023/organizers-notebook/index.org
@@ -578,7 +578,7 @@ These times are in EST (GMT-5).
 :PROPERTIES:
 :CUSTOM_ID: check-infra
 :END:
-*** WAITING Get access to media.emacsconf.org so that we can set up the upload service
+*** WAITING Get access to media.emacsconf.org so that we can set up the upload service and the backstage area
 SCHEDULED: <2023-10-03 Tue>
 :PROPERTIES:
 :CREATED:  [023-09-26 Tue 10:3]
@@ -610,14 +610,55 @@ It kept dropping last year and sachac didn't have the mental bandwidth to figure
 :PROPERTIES:
 :CUSTOM_ID: prepare-assets
 :END:
-*** TODO Generate intro slides
+*** TODO Generate intro slides and overlays
 :PROPERTIES:
 :CUSTOM_ID: generate-intro
 :END:
+
+We generate intro slides to display in between talks so that people
+can find out information about the previous talk and learn about the
+next talk. It includes talk titles, speaker names, URLs, and Q&A
+methods. The image will also be used for an introduction video if we
+can record one before the conference.
+
+We also generate overlays that show talk information during the talk
+itself.
+
+SVGs don't support line-wrapping, so it helps to do a quick pass to
+make sure all the talks are displayed properly.
+
 *** TODO Write 1-2 sentence intros for all the talks
 :PROPERTIES:
 :CUSTOM_ID: write-intros
 :END:
+
+We do a brief introduction before each talk so that people know the
+topic of the next talk, the pronunciation of the speaker's name, the
+pronouns to use when referring to them, and the type of Q&A that will
+follow.
+
+The template we used last year was: "In this talk, SPEAKER shares
+TITLE OR SUMMARY. Afterwards, PRONOUN will handle questions over Q&A
+METHOD."
+
+This year, we asked speakers to contribute a short introduction. These
+are in conf.org in the private repository. Many of the introductions
+are a little longer than the template, but we might be able to handle
+that. Some need to be rewritten into third-person (using the speaker's
+name/pronouns instead of I). Some might be a bit of a tongue-twister
+and can be rewritten to be easier to say.
+
+We can store the introduction in the =INTRO_NOTE= property in
+conf.org.
+
+Actually recording the introductions can wait until closer to the
+conference because talk titles and Q&A methods can change. We can
+verify speaker name pronunciations at that time.
+
+Decisions to make:
+
+- Do we want to use honorifics like Dr.?  
+  
 *** BLOCKED Record intro videos with 1-2 sentence intros for all the talks
 :PROPERTIES:
 :CUSTOM_ID: record-intros