Add tasks

2 files changed, 169 insertions, 10 deletions

diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index bd55eec9..853ff45b 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -4,8 +4,86 @@
 
 # Current tasks / status
 
+Planned dates and phases:
 
-## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#orgcd41f5e), Oct 7 for everything
+<table border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+
+
+<colgroup>
+<col  class="org-left" />
+
+<col  class="org-left" />
+</colgroup>
+<tbody>
+<tr>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-09-26 Mon]</span></span></td>
+<td class="org-left">Yes/no decisions for original submissions</td>
+</tr>
+
+
+<tr>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-09-30 Fri]</span></span></td>
+<td class="org-left">Original speaker notification date</td>
+</tr>
+
+
+<tr>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-09-26 Mon]</span></span></td>
+<td class="org-left">Yes/no decisions for original submissions</td>
+</tr>
+
+
+<tr>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-10-15 Sat]</span></span></td>
+<td class="org-left">New speaker notification date</td>
+</tr>
+
+
+<tr>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-10-31 Mon]</span></span></td>
+<td class="org-left">Schedule published</td>
+</tr>
+
+
+<tr>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-10-30 Sun]</span></span></td>
+<td class="org-left">Ask early submitters if they can start</td>
+</tr>
+
+
+<tr>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-11-05 Sat]</span></span></td>
+<td class="org-left">Target date to receive prerecs; earlier is better</td>
+</tr>
+
+
+<tr>
+<td class="org-left">&#xa0;</td>
+<td class="org-left">zaeph: reencode videos</td>
+</tr>
+
+
+<tr>
+<td class="org-left">&#xa0;</td>
+<td class="org-left">sachac: prepare talks for captioning</td>
+</tr>
+
+
+<tr>
+<td class="org-left">&#xa0;</td>
+<td class="org-left">volunteers: tech checks, captions</td>
+</tr>
+
+
+<tr>
+<td class="org-left">2022-12-03, 2022-12-04</td>
+<td class="org-left">Conference</td>
+</tr>
+</tbody>
+</table>
+
+
+## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org398427b), Oct 7 for everything
 
 
 ## TODO zaeph: Write preparation instructions and decide on deadline for prerecs     :zaeph:
@@ -20,21 +98,26 @@ We need time after the prerecs get submitted to:
 zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs
 
 
-## WAITING for more submissions (CFP deadline Sept 30)
+## WAITING sacha: add more submissions (CFP deadline Sept 30)     :sacha:
 
 -   Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
 
 
-## TODO Corwin: Double-check Sacha's timezone conversions for availability
+## TODO corwin: Double-check Sacha's timezone conversions for availability     :corwin:
 
 
-# Other tasks and processes
+## TODO corwin: Investigate streaming options, maybe OBS in the cloud     :corwin:
 
+-   Issue: zaeph was dropping frames
 
-## DONE Sacha: Organize volunteer information     :sacha:
 
+## TODO Prepare to export talk information to wiki     :sacha:
 
-## TODO bandali: Finalize recording instructions     :bandali:
+
+# Other tasks and processes
+
+
+## DONE Sacha: Organize volunteer information     :sacha:
 
 
 ## TODO bandali: Set up file upload     :bandali:
@@ -74,6 +157,33 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
 # Communications
 
 
+## TODO Ask emacsconf-org-private for feedback on early submissions
+
+Hi everyone!
+
+The EmacsConf 2022 CFP was extended to Sept 30 with notifications to
+go out on Oct 15. $count talks were submitted before the original CFP
+deadline of Sept 18. As a courtesy to people who got their stuff
+together in a timely manner and to give them extra time to prepare a
+prerecorded talk (which might also translate into extra time for us to
+process and caption the talks), I'd like to send acceptances and
+tentative time allotments by Sept 30.
+
+I've added the talks to $private-git and included a summary below.
+
+$list-of-talks$
+
+If there's anything that you want to say **no** to or ask questions about,
+please reply to $org-private by **Sept 23**.
+
+I've also attached an Org file with the talk abstracts so that you can
+review it even if you don't have access to $private-git .
+
+Otherwise, if it's up to me, I'm going to stuff everything in. Mwahahaha! =)
+
+Sacha
+
+
 ## TODO Early speaker notification
 
 We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP.
diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
index 7d362101..b134f8f3 100644
--- a/2022/organizers-notebook.org
+++ b/2022/organizers-notebook.org
@@ -14,10 +14,24 @@
 - [[elisp:(org-babel-execute-buffer)][Execute buffer]]
   
 * Current tasks / status
+Planned dates and phases:
+
+| [2022-09-26]           | Yes/no decisions for original submissions         |
+| [2022-09-30]           | Original speaker notification date                |
+| [2022-09-26]           | Yes/no decisions for original submissions         |
+| [2022-10-15]           | New speaker notification date                     |
+| [2022-10-31]           | Schedule published                                |
+| [2022-10-30]           | Ask early submitters if they can start            |
+| [2022-11-05]           | Target date to receive prerecs; earlier is better |
+|                        | zaeph: reencode videos                            |
+|                        | sachac: prepare talks for captioning              |
+|                        | volunteers: tech checks, captions                 |
+| 2022-12-03, 2022-12-04 | Conference                                        |
+
 ** TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything
 DEADLINE: <2022-09-26 Mon>
 ** TODO zaeph: Write preparation instructions and decide on deadline for prerecs  :zaeph:
-DEADLINE: <2022-09-30 Fri>
+DEADLINE: <2022-09-26 Mon>
 We need time after the prerecs get submitted to:
 - convert the videos and check that they've been reencoded properly by watching the re-encoded ones all the way to the end
 - caption videos
@@ -25,13 +39,22 @@ We need time after the prerecs get submitted to:
 - follow up with missing prerecs
 
 zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs
-** WAITING for more submissions (CFP deadline Sept 30)
+
+** WAITING sacha: add more submissions (CFP deadline Sept 30)        :sacha:
+DEADLINE: <2022-09-30 Fri>
 - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
-** TODO Corwin: Double-check Sacha's timezone conversions for availability
+** TODO corwin: Double-check Sacha's timezone conversions for availability  :corwin:
+** TODO corwin: Investigate streaming options, maybe OBS in the cloud  :corwin:
+DEADLINE: <2022-11-20 Sun>
+
+- Issue: zaeph was dropping frames
+** TODO Prepare to export talk information to wiki  :sacha:
+DEADLINE: <2022-10-15 Sat>
+
 * Other tasks and processes
 ** DONE Sacha: Organize volunteer information  :sacha:
-** TODO bandali: Finalize recording instructions  :bandali:
 ** TODO bandali: Set up file upload  :bandali:
+DEADLINE: <2022-10-28 Fri>
 ** Once talks are approved
 - Publish initial talk information pages
 - Format them nicely
@@ -52,6 +75,32 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
 - Volunteers: post links/resources/descriptions/captions (depending on your level of energy) to #emacsconf-accessible
 - Volunteers: making sure questions get posted somewhere the speaker can see them
 * Communications
+** TODO Ask emacsconf-org-private for feedback on early submissions
+
+Hi everyone!
+
+The EmacsConf 2022 CFP was extended to Sept 30 with notifications to
+go out on Oct 15. $count talks were submitted before the original CFP
+deadline of Sept 18. As a courtesy to people who got their stuff
+together in a timely manner and to give them extra time to prepare a
+prerecorded talk (which might also translate into extra time for us to
+process and caption the talks), I'd like to send acceptances and
+tentative time allotments by Sept 30.
+
+I've added the talks to $private-git and included a summary below.
+
+$list-of-talks$
+
+If there's anything that you want to say *no* to or ask questions about,
+please reply to $org-private by *Sept 23*.
+
+I've also attached an Org file with the talk abstracts so that you can
+review it even if you don't have access to $private-git .
+
+Otherwise, if it's up to me, I'm going to stuff everything in. Mwahahaha! =)
+
+Sacha
+
 ** TODO Early speaker notification
 DEADLINE: <2022-09-30 Fri>