Add notes from last session

1 files changed, 152 insertions, 1 deletions

diff --git a/2021/meetings.org b/2021/meetings.org
index 2762be5a..68c0ee91 100644
--- a/2021/meetings.org
+++ b/2021/meetings.org
@@ -18,7 +18,8 @@
 - Tech
   - Figuring out a better streaming workflow (speakers & OBS)
   - CDN with Nate Sales: mplsCorwin, bandali
-    - Stand-by until late-April
+    - Stand-by for now
+    - Separate from Fosshost
   - Documenting our infrastructure
 
 - bandali and gopar's podcast: bandali, gopar
@@ -96,6 +97,8 @@
 
 - EmacsVerse
   - Vet Mailman and exim instance for usergroups: bandali
+  - Figure out the interactions between (potential) emacsverse.org and emacs.org
+    - It’s about control domains and sources of truth
 
 - Misc
   - Writing about Emacs: zaeph
@@ -107,6 +110,154 @@
 *** Email speaker
 - Push speakers to add talk links, homepage/social & sponsoring links on their page (ideally could have been done with our first "please edit your talk page" email)
 
+* November 6, 2021
+- TODOs:
+  - Everyone:
+    - Get working on contribute.md by Tue-Wed
+    - Non-exhaustive list of tasks to mention (relevant for this year):
+      1. Editing captions or writing new ones
+      2. Helping with tech-checks
+      3. Looking at the schedule, and if there’s something they particularly like, they could run get ready for a prolonged Q&A session
+  - bandali:
+    - ASAP: Give SSH access to sachac on ftp-upload@emacsconf.org
+    - Ping corwin to get another distro installed on vm02 (possibly Trisquel or Alpine)
+    - Look into making TLS/SSL optional
+      - sachac: Right now, the configuration for the ftp server forces it.
+    - Fosshost: Drop an application for another storage-server for the prerecs
+  - zaeph:
+    - ASAP: Email designated volunteers
+    - Create BBB accounts for new tech-checkers
+    - Publicise contribe.md on r/emacs when it’s published
+    - Make a pinned comment on the program announcement asking for volunteers, linking to contribute.md, and maybe keeping it up to date by editing it to reflect current needs
+  - corwin:
+    - Record a 6-second video ad
+    - Go through the script together
+
+* October 30, 2021 meeting
+
+- Check-ins
+  - sachac:
+    - Using Emacs itself to record her talk, and has even managed to get a spectrum analyser right into it!
+      - [[https://github.com/sachac/subed-waveform][sachac/subed-waveform: Minor mode for displaying the waveform for the current subtitle in an Emacs subed-mode buffer]]
+  - bandali:
+    - Busy with the emails and around GNU in general
+    - Almost finished with a paper building on parts of his MA dissertation
+    - Last week’s presentation went well despite some minor hiccups
+      - It was a *long* session, so a 5-min break can be glossed over
+  - zaeph:
+    - All is well!  A lot of swimming and fun experimentations!
+  - corwin:
+    - Pretty rested!
+    - Lots of stuff brewing with Fosshost
+
+- FTP:
+  - sachac: Where can I find the recordings?
+    - If we get talks early, we might get started on the subtitling
+  - bandali: Tried to setup the 2nd upload server
+    - Couldn’t get it to work; the same configuration on front0 for testing was working, but not onl
+    - The FSF sysadmins gave us access to a session/server which we might use as replacement
+  - sachac: Where can we keep the talks on front0?
+    - Reasoning:
+      - Last year, one of the issue that th epeople who had missed a talk wished they could have watched it
+      - Whilst the prerec is playing on the stream, we could put in a public directory to be able to watch it
+      - It’d be amazing if we could get the recordings ASAP this year, since most of them will be prerecs
+      - People need to be uploading files to the very server that we will be storing them on.
+    - Discussion:
+      - bandali: The main VMs that we have (live0 and front0) are fairly small, 20-25GB each.  What we’ve been doing for the past couple EmacsConf has been to upload to a server provided Computer Science of the University of Waterloo
+      - Options:
+        - Fosshost
+          - corwin: Disk-space comes super-cheap to Fosshost, which means that it might be a good option.
+          - Could become our primary source (vs. CS Club which we use currently)
+        - CS Club (University of Waterloo); we might not have it eternally
+          - At the moment, it is our primary source
+          - We can still use it as a mirror
+        - audio-video.gnu.org (FSF)
+        - yang’s 2 mirrors in Europe
+      - Other options that we might consider for other editions:
+        - Justification:
+          - corwin: The footprint of EmacsConf will always grow as long as we maintain older publications for posterity, even if the grow is fairly linear.
+        - Linode block storage
+          - 1$/month for 10 GB
+          - corwin’s favourite provider
+      - Meta:
+        - Having 3 ISP is better than having 2
+        - From a growth perspective, it’s good to have some cash outlay to help people understand that we have a need for money
+          - This also appeared with the android-app
+      - Other considerations
+        - Using emacsconf.org for redirections
+          - bandali: Someone set up two mirrors for us in Europe; it’d be nice to have mirror-resolve/-rotator that we could put in front to do the redirecting
+            - sachac: That would put more sysad work on bandali, though
+  - How do we handle the private→public publishing of the recording?
+    1. Upload all the files to the public server
+    2. chmod o-r on all the talks
+    3. When a talk goes live: chmod o+r
+  - Handling redirections à la CDN
+    - bandali:
+      - We might want to add A records pointing to all the servers that we’re using as mirrors (in a round-robin fashion)
+      - GNU might have solutions
+
+- Asking new domains to the FSF sysadmins, especially on .emacs.org
+  - Have we considered having a .gnu.org domain linking to emacs.org?
+    - conf.emacs.org could be very nice for visibility.
+  - corwin: Could we do the same with orgmode.org?
+    - Imagine if the org-mode website had a featured talk from the EmacsConf!
+  - corwin: Once the relationship exists between emacs.org and orgmode.org, a lot of bridges can be built between the communities with mutual benefits
+
+- Alternate streams & Rebroadcasts
+  - APAC:
+    - sachac: As the prerecs come in, we can touch base with dragestil re: APAC event
+  - Other streamers:
+    - sachac: These next few weeks are also the best time to onboard alternate streamers
+    - corwin: Our must important work right now is bringing more talents/newcommers, and get them to the level where they feel technically-competent and empowered to help us further.
+
+- How to get new organisers involved as well they could be with the project?
+  - Doing tech-checks is a pretty good and easy to get started with volunteers.
+  - sachac: When we activate the other volunteers, what should we be asking them to consider?  *Ordered by priority*, and which we should mention on the ~contribute.md~:
+    1. Editing captions or writing new ones
+    2. Helping with tech-checks
+    3. Looking at the schedule, and if there’s something they particularly like, they could run get ready for a prolonged Q&A session
+  - sachac: We might have a ~contribute.md~ page similar to the prepare.md page
+    - We should link from /2021 to /2021/contribute.md.
+    - Also, other people who could come across it rather than just our current volunteers.
+  - corwin: ~contribute.md~ is the invitation, and the ~prepare.md~ is the directions to the party.
+  - How do we publicise this contribue.md?
+    - zaeph: Could we publicise contribute.md on r/emacs
+      - corwin: Yes!  It’s a great piece of promotion to do.
+    - bandali: It might make sense to mention contribute.md to speakers
+      - Our next email to speakers should link to contribute.md
+
+- Tech-checks
+  - Getting organisers on board with tech-checks
+    - Which new volunteers could be bring along on this project?
+      - acdw (AM)
+      - dragestil (APAC)
+      - bhavin192 (APAC)
+      - seabass (EU)
+      - zleap (EU)
+      - zaeph (EU)
+      - corwin (AM)
+      - ???
+      - bandali (AM)
+  - Putting the finishing touches on the checklist
+      #+begin_quote
+      - Would you please share your pronouns?
+      - Can you tell us how to pronounce your name?
+      - Can you speak and be heard? Is there echo?
+      - Can you hear the organizer (me)?
+      - Can you share your screen? Is the screen readable?
+      - If you plan to show your keystrokes, is that display visible?
+      - If you want to share your webcam (optional), can you enable it? Is it visible? Will there likely be distractions in the background?
+      - Can you view the collaborative pad? Will you be comfortable reviewing questions on your own (perhaps by keeping it open beside your shared window), or will you need a volunteer to relay questions to you?
+      - Can you share contact information (ex: phone number) so that we can get in touch with you in case of technical issues or scheduling changes?
+      - Do you need help finding your way around IRC so that you can check into `#emacsconf-org`? What is your IRC nickname?
+      #+end_quote
+
+- What to mention in our closing remarks
+  - Acknowledging volunteers
+  - Inviting other volunteers
+  - Alternate streams / Multiple tracks
+
+
 * October 23, 2021 meeting
 
 - TODO