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+# [[elisp:(progn (memoize 'emacsconf-get-talk-info "5 seconds") (org-md-export-to-markdown) (memoize-restore 'emacsconf-get-talk-info))][Export this file to Markdown]]
+#+TAGS: emacsconf
+# [[elisp:(memoize 'emacsconf-get-talk-info "5 seconds")][Memoize emacsconf-get-talk-info]] - [[elisp:(memoize-restore 'emacsconf-get-talk-info)][Unmemoize]]
+#+todo: TODO(t) SOMEDAY STARTED INPROGRESS(i) WAITING(w) STANDBY(s) BLOCKED(b) | DONE(x) CANCELLED(c)
+#+OPTIONS: h:6 toc:nil num:nil ':t
+#+PROPERTY: header-args    :results silent :exports code :tangle yes
+#+EXPORT_FILE_NAME: ../organizers-notebook.md
+#+PROPERTY: QUANTIFIED Emacs
+
+#+begin_export md
+<!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. -->
+[[!sidebar content=""]]
+
+This file is automatically exported from [/2025/organizers-notebook/index.org](/2025/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/).
+
+You might also like the [general organizers' notebook](/organizers-notebook) and [the organizers' notebook from 2024](/2024/organizers-notebook).
+#+end_export
+
+
+
+#+NAME: list-headings
+#+begin_src emacs-lisp :results value replace :exports results :eval never-export :var heading="Help wanted" :var match="helpwanted"
+(emacsconf-surround
+ (concat heading ":\n\n")
+ (string-join
+	(delq nil
+				(org-map-entries
+				 (lambda ()
+					 (when (and (org-entry-is-todo-p) (not (org-entry-is-done-p)))
+						 (format "- %s %s\n"
+										 (org-link-make-string
+											(concat "#" (org-entry-get (point) "CUSTOM_ID"))
+											(org-entry-get (point) "ITEM"))
+										 (emacsconf-surround
+											"(by "
+											(and (org-entry-get (point) "DEADLINE")
+													 (replace-regexp-in-string "[<>]" "" (org-entry-get (point) "DEADLINE")))
+											")"
+											""))))
+				 match nil))
+ "")
+"" "")
+#+end_src
+
+#+RESULTS: list-headings
+:results:
+:end:
+
+#+CALL: list-headings(heading="Decisions to make", match="decision")
+
+#+RESULTS:
+:results:
+:end:
+
+
+#+TOC: headlines 2
+* COMMENT Shortcuts
+:PROPERTIES:
+:CUSTOM_ID: shortcuts
+:END:
+
+[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org][Common notebook]]
+
+* TODO Timeline
+:PROPERTIES:
+:CUSTOM_ID: timeline
+:END:
+
+|                           |                  | Days since previous milestone |
+| CFP                       | [2025-06-27 Fri] |                               |
+| CFP deadline              | [2025-09-19 Fri] |                            84 |
+| Speaker notifications     | [2025-09-26 Fri] |                               |
+| *Publish schedule*        | [2025-10-24 Fri] |                               |
+| Video submission deadline | [2025-10-31 Fri] |                            42 |
+| EmacsConf                 | [2025-12-06 Sat] |                            36 |
+#+TBLFM: @3$3=@3$2-@2$2::@6$3=@6$2-@3$2::@7$3=@7$2-@6$2
+
+We like to have at least a month to work on audio
+normalization and transcription, and we want
+speakers to have at least a month to work on their
+videos (considering early submissions will already
+have gotten started on processing).
+
+* About this document
+:PROPERTIES:
+:CUSTOM_ID: about-this-doc
+:END:
+
+Tags:
+- =conforg=: Requires access to private conf.org repository
+
+* Communications plan
+:PROPERTIES:
+:CUSTOM_ID: comms
+:END:
+
+Objectives:
+- keep everyone in the loop without them feeling like they're overloaded
+
+Everyone:
+- [ ] Call for participation (speakers and volunteers)
+- [ ] Reminder about CFP
+- [ ] Last call
+
+Speakers:
+- [ ] Send all speakers backstage access and upload instructions
+- [ ] Send all speakers check-in instructions
+
+Volunteers:
+- [ ] Send captioning volunteers the backstage info
+- [ ] Send past captioning volunteers an invitation to participate - ask when there's a lot of load
+- [ ] Ask for help with audio processing
+
+* Good/better/best
+:PROPERTIES:
+:CUSTOM_ID: good-better-best
+:END:
+
+This table makes it easier to move the slider depending on who wants
+to volunteer and how much we can get done. At some point, we'll figure
+out how to track our current status so we know what we need to
+scramble to do in order to get the conference off the ground. *bold*
+is our current goal. Feel free to volunteer for anything that
+interests you!
+
+ |                     | Good                 | Better                          | Best                                          |
+ | Streaming           | Regular stream       | + alternate streams on PeerTube | + alternate streams on YouTube                |
+ | 480p                | Same on live         | Separate node                   | Ansible setup                                 |
+ | Audio normalization | Core org handling it | Other volunteer                 | Multiple volunteers                           |
+ | Video resolution    | Usual reminders      | Extra reminders                 | Everyone remembering to use a large font size |
+ | Intros              | Standard, recorded   | Reviewed by speakers            | More details/context                          |
+ | Pad                 | v1.9.7               | v2.x                            |                                               |
+
+* Phases
+:PROPERTIES:
+:CUSTOM_ID: phases
+:END:
+** DONE Set up organizers notebook
+CLOSED: [2025-06-17 Tue 10:41]
+:LOGBOOK:
+- State "DONE"       from "TODO"       [2025-06-17 Tue 10:41]
+:END:
+
+** TODO Draft CFP
+:PROPERTIES:
+:CUSTOM_ID: cfp
+:END:
+
+**** Draft linked pages
+:PROPERTIES:
+:CUSTOM_ID: phases-draft-cfp-draft-linked-pages
+:END:
+
+- [ ] cfp
+- [ ] submit page
+- [ ] year index
+- [ ] volunteer page
+**** TODO Check with other organizers
+DEADLINE: <2025-06-23 Mon>
+:PROPERTIES:
+:CUSTOM_ID: phases-draft-cfp-check-with-other-organizers
+:END:
+**** TODO Post CFP in the usual places
+:PROPERTIES:
+:CUSTOM_ID: phases-draft-cfp-post-cfp-in-the-usual-places
+:END:
+emacsconf-discuss, reddit.com/r/emacs, Emacs News, emacs-tangents, Mastodon, X
+** TODO Draft schedule
+:PROPERTIES:
+:CUSTOM_ID: draft-schedule
+:END:
+
+#+NAME: schedule
+#+begin_src emacs-lisp :results value replace :exports none :eval never-export :var filename="schedule-1.5-tracks.svg"
+(require 'emacsconf)
+(require 'emacsconf-schedule)
+(setq emacsconf-schedule-tracks
+			'((:label "Saturday"
+								:start "2025-12-06 9:00"
+								:end "2025-12-06 18:00"
+								:tracks ("General" "Development"))
+				(:label "Sunday"
+								:start "2025-12-07 9:00"
+								:end "2025-12-07 18:00"
+								:tracks ("General" "Development"))))
+(let ((emacsconf-schedule-default-buffer-minutes 10)
+			(emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20)
+			(emacsconf-schedule-break-time 10)
+			(emacsconf-schedule-lunch-time 60)
+			(emacsconf-use-absolute-url t)
+			(emacsconf-schedule-strategies '(emacsconf-schedule-allocate-buffer-time
+																			 emacsconf-schedule-copy-previous-track))
+			(emacsconf-schedule-validation-functions
+			 '(emacsconf-schedule-validate-time-constraints
+				 ;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered
+				 emacsconf-schedule-validate-no-cancelled-talks
+				 emacsconf-schedule-validate-all-talks-present
+				 emacsconf-schedule-validate-no-duplicates)))
+	(setq emacsconf-schedule-plan
+				'(("GEN Saturday, Dec 6" :start "2025-12-06 09:00" :set-track "General")
+					sat-open
+					(lunch :start "12:00")
+					(sat-close :start "17:00")
+					("DEV Saturday, Dec 6" :start "2025-12-06 10:00" :set-track "Development")
+					(lunch :start "12:00")
+					("GEN Sunday, Dec 8" :start "2025-12-06 09:00" :set-track "General")
+					sun-open
+					(lunch :start "12:00")
+					(sun-close)
+					))
+	(setq emacsconf-schedule-draft (emacsconf-schedule-prepare (emacsconf-schedule-inflate-sexp emacsconf-schedule-plan)))
+	(prog1 (string-join (emacsconf-schedule-validate emacsconf-schedule-draft) "\n")
+		(let ((emacsconf-schedule-svg-modify-functions
+					 '(emacsconf-schedule-svg-color-by-availability
+						 ;emacsconf-schedule-svg-color-by-status
+						 )))
+		(with-temp-file (expand-file-name filename (file-name-directory emacsconf-org-file))
+			(svg-print (emacsconf-schedule-svg 800 300 emacsconf-schedule-draft)))
+		(with-temp-file (expand-file-name filename (expand-file-name "organizers-notebook" (expand-file-name emacsconf-year emacsconf-directory)))
+			(svg-print (emacsconf-schedule-svg 800 300 emacsconf-schedule-draft))))
+		(clear-image-cache)))
+#+end_src
+
+#+RESULTS: schedule
+:results:
+:end:
+
+[[file:schedule-1.5-tracks.svg]]
+
+Legend:
+- light blue: constraint is <= a time
+- peach: constraint is >= a time
+- solid line: Q&A will be through BigBlueButton web conference
+- dashed line: Q&A will be IRC/Etherpad during the event or e-mail after the event
+
+Notes:
+
+- Sun:
+  - Sunday morning in 2023 had some packet loss issues at around 9:30, so we'll start with some talks that don't have BBB Q&A: emacsconf:students, emacsconf:links, emacsconf:regex
+
+** TODO Prepare shift calendar, ask people to sign up
+SCHEDULED: <2023-11-01 Wed>
+:PROPERTIES:
+:CUSTOM_ID: shifts
+:END:
+
+#+BEGIN_EXPORT md
+<a name="shifts"></a>
+#+END_EXPORT
+
+AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition)
+
+Saturday Dec 6 2025
+
+#+NAME: saturday-shifts
+|        | Start |   End | [[https://emacsconf.org/2023/volunteer/host/][Host]] | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord |
+|--------+-------+-------+------+----------+---------+-----+-----+-------|
+| Gen AM | 09:00 | 12:00 |      |          |         |     |     |       |
+| Gen PM | 13:00 | 17:00 |      |          |         |     |     |       |
+| Dev AM | 10:00 | 12:00 |      |          |         |     |     |       |
+| Dev PM | 13:00 | 17:00 |      |          |         |     |     |       |
+
+Sunday Dec 7 2024
+
+#+NAME: sunday-shifts
+|        | Start |   End | [[https://emacsconf.org/2023/volunteer/host/][Host]]  | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord  |
+|--------+-------+-------+-------+----------+---------+-----+-----+--------|
+| Gen AM | 09:00 | 12:00 |
+| Gen PM | 13:00 | 17:00 |
+
+Backups:
+- dev host/streamer:
+- gen host/streamer:
+- checkin, IRC, pad:
+
+Interested in a shift? Please e-mail [[mailto:emacsconf-org-private@gnu.org]] and we'll help you figure out what you need to learn.
+
+#+begin_src emacs-lisp :var sat=saturday-shifts :var sun=sunday-shifts :rownames no :colnames no :results verbatim replace
+`(setq emacsconf-shifts
+       (list
+       ,@(apply #'append
+               (mapcar
+                (lambda (day)
+                  (let ((headers
+												 (mapcar
+													(lambda (field)
+														(intern
+														 (concat
+															":"
+															(downcase
+															 (if (string-match org-link-bracket-re field)
+																	 (match-string 2 field)
+																 field)))))
+                          (seq-drop (car (cadr day)) 3))))
+                    (mapcar
+                     (lambda (row)
+                          (apply #'append
+                                 (list 'list :id
+                                       (when (string-match "^\\([^ ]+\\) \\(AM\\|PM\\)" (car row))
+                                         (format "%s-%s-%s"
+                                                 (car day)
+                                                 (downcase (match-string 2 (car row)))
+                                                 (downcase (match-string 1 (car row)))))
+                                       :track
+                                       (if (string-match "^Gen" (car row)) "General" "Development")
+                                       :start
+                                       (format "%sT%s:00%s"
+                                               (elt day 2)
+																							 (elt row 1)
+                                               emacsconf-timezone-offset)
+                                       :end
+                                       (format "%sT%s:00%s"
+                                               (elt day 2)
+                                               (elt row 2)
+                                               emacsconf-timezone-offset))
+                                 (seq-map-indexed
+                                  (lambda (value index)
+                                    (unless (string= value "")
+                                      (list (elt headers index) value)))
+                                  (seq-drop row 3))))
+                        (cdr (cadr day)))
+                      ))
+                (list
+                 (list "sat" sat "2024-12-07")
+                 (list "sun" sun "2024-12-08"))))))
+
+#+end_src
+
+#+RESULTS:
+:results:
+(setq emacsconf-shifts (list (list :id "sat-am-gen" :track "General" :start "2024-12-07T09:00:00-0500" :end "2024-12-07T12:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sat-pm-gen" :track "General" :start "2024-12-07T13:00:00-0500" :end "2024-12-07T17:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sat-am-dev" :track "Development" :start "2024-12-07T10:00:00-0500" :end "2024-12-07T12:00:00-0500" :host "corwin" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sat-pm-dev" :track "Development" :start "2024-12-07T13:00:00-0500" :end "2024-12-07T17:00:00-0500" :host "corwin" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sun-am-gen" :track "General" :start "2024-12-08T09:00:00-0500" :end "2024-12-08T12:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "corwin" :coord "sachac") (list :id "sun-pm-gen" :track "General" :start "2024-12-08T13:00:00-0500" :end "2024-12-08T17:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "corwin" :coord "sachac")))
+:end:
+
+
+** Record intros and opening remarks
+:PROPERTIES:
+:CUSTOM_ID: intros
+:END:
+
+*** TODO Record sat-open remarks                         :emacsconf:record:
+:PROPERTIES:
+:Effort:   0:30
+:CUSTOM_ID: phases-record-intros-and-opening-remarks-record-sat-open-remarks
+:END:
+
+Welcome to EmacsConf 2025, where we have fun
+exploring how much we can do with a text editor.
+It's hard to give a general overview
+of all the cool talks today and tomorrow,
+so you can flip through the talks
+and see what sparks your interests.
+Don't feel limited to one track or another.
+The best parts of EmacsConf are the conversations.
+The wiki has a page on how to watch and participate,
+and I'll give you a quick overview as well.
+You can watch both streams at live.emacsconf.org
+using free and open source software.
+Using a streaming media player like mpv
+seems to be the best way to watch in terms of performance
+but there are also web-based players
+just in case that's all you've got.
+The schedule shows the General track on top
+and the Development track on the bottom,
+so you can see what else is going on.
+As you're watching the talks,
+you can refer to the schedule in another window.
+Hover over the boxes to see the times and titles,
+and click on the boxes in the schedule
+to jump to the talk's page for more details.
+You can also get the schedule as an iCalendar file
+or as an Org file in different time zones.
+Many talks will be followed by
+live Q&A web conferences with the speaker,
+which will be done in BigBlueButton or BBB.
+These are indicated with a solid border on the schedule
+and by Q&A: BBB on the schedule page.
+You can join the web conference room
+by clicking on the BBB link
+on the schedule page or the talk's webpage.
+Then you can ask your questions yourself when the Q&A starts.
+To improve performance, please keep your webcam off
+and stay muted until it's your turn to talk.
+If you don't like Javascript,
+you can still ask questions via IRC
+and the hosts can read them out for you.
+We're probably going to automatically switch
+between talks and Q&A sessions,
+so the transitions on the stream might be a little sudden.
+
+People in the BigBlueButton room
+can continue the conversation
+even after the talk moves off-stream.
+and you can also reach out to the speakers
+using the contact information on the talk page.
+
+Other talks will have Q&A via Etherpad or IRC,
+depending on what the speakers prefer.
+This is indicated in the schedule with a dashed border
+and on the schedule page as well.
+Some talks will have the Q&A after the event,
+so you can add your questions to their Etherpad
+or ask on IRC.
+We'll e-mail the speakers afterwards
+and update the talk pages when they answer.
+The schedule pages and track pages have quick shortcuts
+so that you can find out more about talks, open the Etherpads,
+and join the Q&A sessions. The watch page has more tips
+on how to make the most of Q&A.
+If you can, please add notes and ask questions
+in the Etherpad for the talk. That makes it easier
+for everyone to share their notes,
+and speakers and hosts can read the questions from there.
+We'll copy the notes to the talk pages afterwards.
+We have one pad for each talk,
+so you can follow the links to get to the next one
+or go back to the schedule and get the link from there.
+If you have general feedback about
+the conference itself, please put it in
+pad.emacsconf.org/2025 , which is linked on each pad.
+You can also use this as a general community message board
+for things like Help Wanted.
+Internet Relay Chat or IRC can be another great way
+to be part of lots of conversations.
+You can use chat.emacsconf.org to join the IRC channels
+through your web browser. The tabs on the left can help you
+switch between the different channels.
+There's #emacsconf-gen for the General track
+and #emacsconf-dev for the Development track.
+If you need to reach us, you can join #emacsconf-org
+or e-mail emacsconf-org-private@gnu.org.
+You can use #emacsconf for hallway conversations.
+Of course, you can join any of these channels
+with your favourite IRC client.
+You can connect to irc.libera.chat
+port 6697 with TLS.
+Once again, we're going to be streaming with open captions
+for most of the talks this year, thanks to our speakers and
+captioning volunteers. The captioned talks are indicated
+on the schedule, and with any luck, we'll be posting
+transcripts on talk pages shortly after the talks start.
+If you need additional accommodations,
+please let us know in #emacsconf-org
+and we'll see if we can make things happen.
+If something goes down, we'll update status.emacsconf.org.
+If it doesn't look like we've noticed yet,
+please let us know in the #emacsconf-org IRC channel,
+where we will be quietly panicking.
+In all of these conversations, please keep in mind
+our guidelines for conduct. You can find them on the wiki,
+They basically boil down to: please be nice.
+If all goes well, the prerecorded talks and transcripts
+should be available from the talk pages
+shortly after they start playing,
+and we'll post the recordings of live talks
+and Q&A sessions within the next month or so.
+If you'd like to get an update, you can subscribe to
+the emacsconf-discuss mailing list.
+All right, let's get going.
+Leo is hosting the general track,
+and Corwin hosting the development track.
+The other volunteers and I will run around mostly backstage,
+and you'll probably meet us in the closing remarks.
+That's also where we get to thank
+all the people and organizations
+who make EmacsConf possible.
+Thanks for coming to EmacsConf 2025.
+*** TODO Record sun-open remarks
+:PROPERTIES:
+:CUSTOM_ID: phases-record-intros-and-opening-remarks-record-sun-open-remarks
+:END:
+
+Welcome to the second day of EmacsConf 2025.
+The best parts of EmacsConf are the conversations.
+The wiki has a page on how to watch and participate,
+and I'll give you a quick overview as well.
+You can watch the stream at live.emacsconf.org
+using free and open source software.
+Using a streaming media player like mpv
+seems to be the best way to watch in terms of performance
+but there are also web-based players
+just in case that's all you've got.
+As you're watching the talks,
+you can refer to the schedule in another window.
+Hover over the boxes to see the times and titles,
+and click on the boxes in the schedule
+to jump to the talk's page for more details.
+You can also get the schedule as an iCalendar file
+or as an Org file in different time zones.
+
+Many talks will be followed by
+live Q&A web conferences with the speaker,
+which will be done in BigBlueButton or BBB.
+These are indicated with a solid border on the schedule
+and by Q&A: BBB on the schedule page.
+You can join the web conference room
+by clicking on the BBB link
+on the schedule page or the talk's webpage.
+Then you can ask your questions yourself when the Q&A starts.
+To improve performance, please keep your webcam off
+and stay muted until it's your turn to talk.
+If you don't like Javascript,
+you can still ask questions via IRC
+and the hosts can read them out for you.
+
+We're probably going to automatically switch
+between talks and Q&A sessions,
+so the transitions on the stream might be a little sudden,
+People in the BigBlueButton room
+can continue the conversation
+even after the talk moves off-stream,
+and you can also reach out to the speakers
+using the contact information on the talk page.
+
+Other talks will have Q&A via Etherpad or IRC,
+depending on what the speakers prefer.
+This is indicated in the schedule with a dashed border
+and on the schedule page as well.
+Please ask your questions in the recommended places
+so that the speakers can easily see them.
+
+Some talks will have the Q&A after the event,
+so you can add your questions to their Etherpad.
+We'll e-mail the speakers afterwards
+and update the talk pages when they answer.
+
+We're going to start Sunday morning
+with more IRC/Etherpad Q&A
+to try to get around
+some of the bandwidth issues
+that we noticed last year.
+
+The schedule pages and track pages have quick shortcuts
+so that you can find out more about talks, open the Etherpads,
+and join the Q&A sessions. The watch page has more tips
+on how to make the most of Q&A.
+If you can, please add notes and ask questions
+in the Etherpad for the talk. That makes it easier
+for everyone to share their notes,
+and speakers and hosts can read the questions from there.
+We'll copy the notes to the talk pages afterwards.
+We have one pad for each talk,
+so you can follow the links to get to the next one
+or go back to the schedule and get the link from there.
+If you have general feedback about
+the conference itself, please put it in
+pad.emacsconf.org/2025 , which is linked on each pad.
+You can also use this as a general community message board
+for things like Help Wanted.
+Internet Relay Chat or IRC can be another great way
+to be part of lots of conversations.
+You can use chat.emacsconf.org to join the IRC channels
+through your web browser. The tabs on the left can help you
+switch between the different channels.
+Most discussions will be in
+#emacsconf-gen for the General track.
+If you need to reach us, you can join #emacsconf-org
+or e-mail emacsconf-org-private@gnu.org.
+You can use #emacsconf for hallway conversations.
+Of course, you can join any of these channels
+with your favourite IRC client.
+You can connect to irc.libera.chat
+port 6697 with TLS.
+Once again, we're going to be streaming with open captions
+for most of the talks this year, thanks to our speakers and
+captioning volunteers. The captioned talks are indicated
+on the schedule, and with any luck, we'll be posting
+transcripts on talk pages shortly after the talks start.
+If you need additional accommodations,
+please let us know in #emacsconf-org
+and we'll see if we can make things happen.
+If something goes down, we'll update status.emacsconf.org.
+If it doesn't look like we've noticed yet,
+please let us know in the #emacsconf-org IRC channel,
+where we will be quietly panicking.
+In all of these conversations, please keep in mind
+our guidelines for conduct. You can find them on the wiki,
+They basically boil down to: please be nice.
+If all goes well, the prerecorded talks and transcripts
+should be available from the talk pages
+shortly after they start playing,
+and we'll post the recordings of live talks
+and Q&A sessions within the next month or so.
+If you'd like to get an update, you can subscribe to
+the emacsconf-discuss mailing list.
+All right, let's get going.
+Leo Vivier is hosting the general track again today.
+The other volunteers and I will run around mostly backstage,
+and you'll probably meet us in the closing remarks.
+That's also where we get to thank
+all the people and organizations
+who make EmacsConf even possible.
+Thanks for coming to EmacsConf 2025.
+
+* TODO [#A] Check EmacsConf infrastructure                         :project:
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure
+:END:
+
+- [ ] IRC
+- [ ] Streaming assets
+- [ ] Publishing to the wiki
+- [ ] Web conference
+- [ ] OBS
+- [ ] Publishing to the media server
+- [ ] Etherpad
+- [ ] Streaming
+- [ ] Toobnix
+- [ ] YouTube
+- [ ] Mumble: Can join from my phone, can speak on stream
+
+** TODO [#A] BigBlueButton
+DEADLINE: <2024-11-15 Fri>
+:PROPERTIES:
+:CREATED:  [2024-11-02 Sat 11:38]
+:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton
+:END:
+
+- Plan: Scale up the bbb.emacsverse.org on Sacha's Linode account
+- [[https://emacsconf.org/2024/organizers-notebook/#check-emacsconf-infrastructure-bigbluebutton][Installation notes from last year]]
+
+*** TODO Create meeting rooms for each speaker
+SCHEDULED: <2024-11-15 Fri>
+:PROPERTIES:
+:CREATED:  [2024-11-02 Sat 11:50]
+:Effort:   0:30
+:CUSTOM_ID: create_rooms
+:END:
+:LOGBOOK:
+CLOCK: [2024-11-28 Thu 10:00]--[2024-11-28 Thu 10:12] =>  0:12
+CLOCK: [2024-11-20 Wed 10:48]--[2024-11-20 Wed 12:18] =>  1:30
+:END:
+
+[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-bigbluebutton-creating-talk-bbb-rooms][Creating talk BBB rooms]]
+
+*** TODO Back up after the conference
+SCHEDULED: <2025-12-13 Sat>
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-notes-backing-up
+:CREATED:  [2025-06-17 Tue 10:34]
+:END:
+
+[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-bigbluebutton-backing-up-bbb][Backing up BBB]]
+
+*** TODO Set up moderator access codes for all the meeting rooms, and make it so people can start the meeting
+SCHEDULED: <2024-11-28 Thu>
+:PROPERTIES:
+:CREATED:  [2024-11-28 Thu 11:12]
+:Effort:   0:30
+:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-set-up-moderator-access-codes-for-all-the-meeting-rooms-and-make-it-so-people-can-start-the-meeting
+:END:
+:LOGBOOK:
+CLOCK: [2024-11-28 Thu 12:13]--[2024-11-28 Thu 13:10] =>  0:57
+:END:
+
+[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-bigbluebutton-setting-up-moderator-access-codes][Setting up moderator access codes]]
+*** TODO Check BBB audio from my phone
+SCHEDULED: <2025-11-21 Fri>
+:PROPERTIES:
+:CREATED:  [2024-11-19 Tue 15:39]
+:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-check-bbb-audio-from-my-phone
+:END:
+*** Customize BigBlueButton branding
+**** TODO [#C] Change background presentation
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-change-background-presentation
+:END:
+https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-presentation
+**** TODO [#C] Modify landing page
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-modify-landing-page
+:END:
+/var/www/bigbluebutton-default/assets/index.html
+keep backup copy as it will be overwritten when bbb-conf is called
+**** TODO [#C] Change default welcome message
+:PROPERTIES:
+:Effort:   0:30
+:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-change-default-welcome-message
+:END:
+:LOGBOOK:
+CLOCK: [2024-11-20 Wed 12:21]--[2024-11-20 Wed 12:46] =>  0:25
+:END:
+https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-welcome-message
+**** TODO [#C] Change html5 title
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-change-html5-title
+:END:
+/usr/share/bigbluebutton/html5-client/private/config/settings.yml
+
+TARGET=/usr/share/bigbluebutton/html5-client/private/config/settings.yml
+yq e -i ".public.app.clientTitle = \"EmacsConf\"" $TARGET
+**** TODO [#C] Try live captions
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-try-live-captions
+:END:
+https://docs.bigbluebutton.org/3.0/administration/customize/#enable-live-captions
+**** TODO Explore meeting layout? Default to custom, hosts will need to drag people's webcam over if there's a share
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-explore-meeting-layout-default-to-custom-hosts-will-need-to-drag-people-s-webcam-over-if-there-s-a-share
+:END:
+
+** IRC web client
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-irc-web-client
+:END:
+*** TODO Ask libera.chat to increase connections allowed from chat.emacsconf.org on Dec 6 and 7
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-irc-web-client-ask-libera-chat-to-increase-connections-allowed-from-chat-emacsconf-org-on-dec-7-and-8
+:END:
+[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-irc-web-client][IRC web client]]
+** IRC announcements
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-irc-announcements
+:END:
+*** TODO Confirm manual IRC announcements
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-irc-announcements-confirm-manual-irc-announcements
+:END:
+*** TODO Confirm automated IRC announcements from res
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-irc-announcements-confirm-automated-irc-announcements-from-res
+:END:
+** Media
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-media
+:END:
+
+*** TODO Switch public media to unprotected root before the conference
+SCHEDULED: <2024-11-29 Fri>
+:PROPERTIES:
+:CREATED:  [2024-11-12 Tue 14:18]
+:CUSTOM_ID: check-emacsconf-infrastructure-media-switch-public-media-to-unprotected-root-before-the-conference
+:END:
+
+1. Clear public media directory.
+2. Set =media_protect_root= to false in Ansible =group_vars/all.yml=.
+3. =ansible-playbook -i inventory.yml prod-playbook.yml --tags media=
+
+You can generate the index with =emacsconf-publish-update-media=.
+** TODO Publishing resources to the wiki
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-publishing-resources-to-the-wiki
+:END:
+ansible-playbook -i inventory.yml prod-playbook.yml --tags publish
+
+
+
+** TODO Publishing videos to the media server
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-publishing-videos-to-the-media-server
+:END:
+** Playing videos, switching to windows
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-playing-videos-switching-to-windows
+:END:
+
+*** TODO Generate test videos for everything
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-playing-videos-switching-to-windows-generate-test-videos-for-everything
+:END:
+*** TODO Document how to get that set up again
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-playing-videos-switching-to-windows-document-how-to-get-that-set-up-again
+:END:
+** Etherpad
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-etherpad
+:END:
+*** TODO Generate pads for all the talks
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-etherpad-generate-pads-for-all-the-talks
+:END:
+*** TODO Generate the main index
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-etherpad-generate-the-main-index
+:END:
+** TODO Do a dry run
+SCHEDULED: <2024-11-22 Fri>
+:PROPERTIES:
+:CREATED:  [2024-11-02 Sat 11:40]
+:CUSTOM_ID: check-emacsconf-infrastructure-do-a-dry-run
+:END:
+*** TODO Generate all the test assets
+:PROPERTIES:
+:Effort:   0:15
+:CUSTOM_ID: check-emacsconf-infrastructure-do-a-dry-run-generate-all-the-test-assets
+:END:
+:LOGBOOK:
+CLOCK: [2024-11-06 Wed 18:47]--[2024-11-06 Wed 18:52] =>  0:05
+:END:
+*** TODO Test connecting to VNC and streaming via OBS
+SCHEDULED: <2024-11-07 Thu>
+:PROPERTIES:
+:CREATED:  [2024-11-06 Wed 18:52]
+:CUSTOM_ID: check-emacsconf-infrastructure-do-a-dry-run-test-connecting-to-vnc-and-streaming-via-obs
+:END:
+** Resizing
+:PROPERTIES:
+:CUSTOM_ID: check-emacsconf-infrastructure-resizing
+:END:
+
+live0: 64GB
+front0: 32GB
+meet: 64GB
+
+*** TODO [#A] Resize nodes before production
+SCHEDULED: <2024-12-06 Fri>
+:PROPERTIES:
+:CREATED:  [2024-11-22 Fri 13:46]
+:CUSTOM_ID: check-emacsconf-infrastructure-resizing-resize-nodes-before-production
+:END:
+
+live0: 64GB
+front0: 32GB
+meet: 64GB
+
+*** TODO [#A] Resize nodes after production
+SCHEDULED: <2024-12-08 Sun>
+:PROPERTIES:
+:CREATED:  [2024-11-22 Fri 13:46]
+:CUSTOM_ID: check-emacsconf-infrastructure-resizing-resize-nodes-after-production
+:END:
+
+live0: nanode
+front0: nanode
+*** TODO [#A] Resize meet after production
+SCHEDULED: <2024-12-10 Tue>
+:PROPERTIES:
+:CREATED:  [2024-11-22 Fri 13:47]
+:CUSTOM_ID: check-emacsconf-infrastructure-resizing-resize-meet-after-production
+:END:
+meet: nanode
+* Processes and notes
+:PROPERTIES:
+:CUSTOM_ID: processes-and-notes
+:END:
+** Hosting
+:PROPERTIES:
+:CUSTOM_ID: processes-and-notes-hosting
+:END:
+*** TODO Finalize host for dev track
+:PROPERTIES:
+:CUSTOM_ID: processes-and-notes-hosting-finalize-host-for-dev-track
+:END:
+** ERC
+:PROPERTIES:
+:CUSTOM_ID: processes-and-notes-erc
+:END:
+
+Some convenient commands are defined in emacsconf-el:emacsconf-erc.el.
+
+| /opall     | Grant operator status in the Emacsconf channels  |
+| /deopall   | Remove operator status in the Emacsconf channels |
+| /conftopic | Set the first part of the topic                  |
+
+* Decisions
+:PROPERTIES:
+:CUSTOM_ID: decisions
+:END:
+* Support code
+:PROPERTIES:
+:CUSTOM_ID: support-code
+:END:
+
+#+begin_src emacs-lisp  :results silent
+(defun my-ox-link-path (link _ info)
+	(let* ((raw-path (org-element-property :path link)))
+		(setq raw-path
+					(org-export-file-uri
+					 (org-publish-file-relative-name raw-path info)))
+		;; Possibly append `:html-link-home' to relative file
+		;; name.
+		(let ((home (and (plist-get info :html-link-home)
+										 (org-trim (plist-get info :html-link-home)))))
+			(when (and home
+								 (plist-get info :html-link-use-abs-url)
+								 (not (file-name-absolute-p raw-path)))
+				(setq raw-path (concat (file-name-as-directory home) raw-path))))
+		raw-path))
+
+(defun my-org-md-link (link desc info)
+	(if (string= (org-element-property :type link) "file")
+			(let ((path (my-ox-link-path link desc info)))
+				(if (string= (file-name-extension path) "svg")
+						(with-temp-buffer
+							(insert-file-contents-literally path)
+							(buffer-string))
+					(org-md-link link desc info)))
+		(org-md-link link desc info)))
+
+(with-eval-after-load 'ox-md
+	(setf
+	 (alist-get 'link (org-export-backend-transcoders (org-export-get-backend 'md)))
+	 'my-org-md-link))
+#+end_src
+
+#+RESULTS:
+:results:
+my-org-md-link
+:end: