add writingHEADmaster

1 files changed, 123 insertions, 98 deletions

diff --git a/2025/organizers-notebook/index.org b/2025/organizers-notebook/index.org
index fefa394a..f73e1446 100644
--- a/2025/organizers-notebook/index.org
+++ b/2025/organizers-notebook/index.org
@@ -141,7 +141,8 @@ CLOSED: [2025-06-17 Tue 10:41]
 - State "DONE"       from "TODO"       [2025-06-17 Tue 10:41]
 :END:
 
-** TODO Draft CFP
+** DONE Draft CFP
+CLOSED: [2025-09-30 Tue 09:37]
 :PROPERTIES:
 :CUSTOM_ID: cfp
 :END:
@@ -165,9 +166,11 @@ CLOSED: [2025-06-25 Wed 09:13]
 
 [[file:~/proj/emacsconf/lisp/emacsconf.el]]
 [[file:~/proj/emacsconf/lisp/emacsconf-erc.el]]
-**** TODO Update conf topic
+**** DONE Update conf topic
+CLOSED: [2025-09-30 Tue 09:37]
 [[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#phases-and-lessons-learned-draft-cfp-update-the-irc-topic][Update the IRC topic]]
-**** TODO Remove draft marker
+**** DONE Remove draft marker
+CLOSED: [2025-09-30 Tue 09:37]
 
 - [ ] cfp
 - [ ] submit
@@ -299,107 +302,32 @@ Notes:
 - emacsconf:hyperboleqa is all Q&A.
 - We could have an open mic session or a panel before emacsconf:sun-close
 - Sunday morning in 2023 had some packet loss issues at around 9:30
-
-** TODO Prepare shift calendar, ask people to sign up
-SCHEDULED: <2025-11-01 Sat>
+** While speakers are working on their videos
+*** TODO Send draft schedule                                         :email:
+SCHEDULED: <2025-10-03 Fri>
 :PROPERTIES:
-:CUSTOM_ID: shifts
+:CREATED:  [2025-09-30 Tue 09:38]
 :END:
 
-#+BEGIN_EXPORT md
-<a name="shifts"></a>
-#+END_EXPORT
-
-AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition)
-
-Saturday Dec 6 2025
-
-#+NAME: saturday-shifts
-|        | Start |   End | [[https://emacsconf.org/2023/volunteer/host/][Host]] | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord |
-|--------+-------+-------+------+----------+---------+-----+-----+-------|
-| Gen AM | 09:00 | 12:00 |      |          |         |     |     |       |
-| Gen PM | 13:00 | 17:00 |      |          |         |     |     |       |
-| Dev AM | 10:00 | 12:00 |      |          |         |     |     |       |
-| Dev PM | 13:00 | 17:00 |      |          |         |     |     |       |
-
-Sunday Dec 7 2025
-
-#+NAME: sunday-shifts
-|        | Start |   End | [[https://emacsconf.org/2023/volunteer/host/][Host]] | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord |
-|--------+-------+-------+------+----------+---------+-----+-----+-------|
-| Gen AM | 09:00 | 12:00 |      |          |         |     |     |       |
-| Gen PM | 13:00 | 17:00 |      |          |         |     |     |       |
-
-Backups:
-- dev host/streamer:
-- gen host/streamer:
-- checkin, IRC, pad:
-
-Interested in a shift? Please e-mail [[mailto:emacsconf-org-private@gnu.org]] and we'll help you figure out what you need to learn.
-
-#+begin_src emacs-lisp :var sat=saturday-shifts :var sun=sunday-shifts :rownames no :colnames no :results verbatim replace
-`(setq emacsconf-shifts
-       (list
-       ,@(apply #'append
-               (mapcar
-                (lambda (day)
-                  (let ((headers
-												 (mapcar
-													(lambda (field)
-														(intern
-														 (concat
-															":"
-															(downcase
-															 (if (string-match org-link-bracket-re field)
-																	 (match-string 2 field)
-																 field)))))
-                          (seq-drop (car (cadr day)) 3))))
-                    (mapcar
-                     (lambda (row)
-                          (apply #'append
-                                 (list 'list :id
-                                       (when (string-match "^\\([^ ]+\\) \\(AM\\|PM\\)" (car row))
-                                         (format "%s-%s-%s"
-                                                 (car day)
-                                                 (downcase (match-string 2 (car row)))
-                                                 (downcase (match-string 1 (car row)))))
-                                       :track
-                                       (if (string-match "^Gen" (car row)) "General" "Development")
-                                       :start
-                                       (format "%sT%s:00%s"
-                                               (elt day 2)
-																							 (elt row 1)
-                                               emacsconf-timezone-offset)
-                                       :end
-                                       (format "%sT%s:00%s"
-                                               (elt day 2)
-                                               (elt row 2)
-                                               emacsconf-timezone-offset))
-                                 (seq-map-indexed
-                                  (lambda (value index)
-                                    (unless (string= value "")
-                                      (list (elt headers index) value)))
-                                  (seq-drop row 3))))
-                        (cdr (cadr day)))
-                      ))
-                (list
-                 (list "sat" sat "2025-12-07")
-                 (list "sun" sun "2025-12-08"))))))
-
-#+end_src
-
-#+RESULTS:
-:results:
-(setq emacsconf-shifts (list (list :id "sat-am-gen" :track "General" :start "2025-12-07T09:00:00-0500" :end "2025-12-07T12:00:00-0500") (list :id "sat-pm-gen" :track "General" :start "2025-12-07T13:00:00-0500" :end "2025-12-07T17:00:00-0500") (list :id "sat-am-dev" :track "Development" :start "2025-12-07T10:00:00-0500" :end "2025-12-07T12:00:00-0500") (list :id "sat-pm-dev" :track "Development" :start "2025-12-07T13:00:00-0500" :end "2025-12-07T17:00:00-0500") (list :id "sun-am-gen" :track "General" :start "2025-12-08T09:00:00-0500" :end "2025-12-08T12:00:00-0500") (list :id "sun-pm-gen" :track "General" :start "2025-12-08T13:00:00-0500" :end "2025-12-08T17:00:00-0500")))
-:end:
-
-
-** Record intros and opening remarks
+*** TODO Send backstage and upload instructions                      :email:
+SCHEDULED: <2025-10-10 Fri>
+:PROPERTIES:
+:CREATED:  [2025-09-30 Tue 09:39]
+:END:
+*** TODO Record pronunciations
+*** TODO Post the schedule publicly
+** While volunteers are working on captions
+*** TODO E-mail speakers asking them to confirm the pronunciations  :email:
+SCHEDULED: <2025-10-17 Fri>
+:PROPERTIES:
+:CREATED:  [2025-09-30 Tue 09:39]
+:END:
+*** Record intros and opening remarks
 :PROPERTIES:
 :CUSTOM_ID: intros
 :END:
 
-*** TODO Record sat-open remarks                         :emacsconf:record:
+**** TODO Record sat-open remarks                        :emacsconf:record:
 :PROPERTIES:
 :Effort:   0:30
 :CUSTOM_ID: phases-record-intros-and-opening-remarks-record-sat-open-remarks
@@ -526,7 +454,7 @@ That's also where we get to thank
 all the people and organizations
 who make EmacsConf possible.
 Thanks for coming to EmacsConf 2025.
-*** TODO Record sun-open remarks
+**** TODO Record sun-open remarks
 :PROPERTIES:
 :CUSTOM_ID: phases-record-intros-and-opening-remarks-record-sun-open-remarks
 :END:
@@ -652,6 +580,103 @@ That's also where we get to thank
 all the people and organizations
 who make EmacsConf even possible.
 Thanks for coming to EmacsConf 2025.
+*** TODO Generate assets
+*** TODO Send check-in details                            :email:
+** After the conference
+*** TODO Send thanks and follow-up questions                        :email:
+** TODO Prepare shift calendar, ask people to sign up
+SCHEDULED: <2025-11-01 Sat>
+:PROPERTIES:
+:CUSTOM_ID: shifts
+:END:
+
+#+BEGIN_EXPORT md
+<a name="shifts"></a>
+#+END_EXPORT
+
+AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition)
+
+Saturday Dec 6 2025
+
+#+NAME: saturday-shifts
+|        | Start |   End | [[https://emacsconf.org/2023/volunteer/host/][Host]] | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord |
+|--------+-------+-------+------+----------+---------+-----+-----+-------|
+| Gen AM | 09:00 | 12:00 |      |          |         |     |     |       |
+| Gen PM | 13:00 | 17:00 |      |          |         |     |     |       |
+| Dev AM | 10:00 | 12:00 |      |          |         |     |     |       |
+| Dev PM | 13:00 | 17:00 |      |          |         |     |     |       |
+
+Sunday Dec 7 2025
+
+#+NAME: sunday-shifts
+|        | Start |   End | [[https://emacsconf.org/2023/volunteer/host/][Host]] | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord |
+|--------+-------+-------+------+----------+---------+-----+-----+-------|
+| Gen AM | 09:00 | 12:00 |      |          |         |     |     |       |
+| Gen PM | 13:00 | 17:00 |      |          |         |     |     |       |
+
+Backups:
+- dev host/streamer:
+- gen host/streamer:
+- checkin, IRC, pad:
+
+Interested in a shift? Please e-mail [[mailto:emacsconf-org-private@gnu.org]] and we'll help you figure out what you need to learn.
+
+#+begin_src emacs-lisp :var sat=saturday-shifts :var sun=sunday-shifts :rownames no :colnames no :results verbatim replace
+`(setq emacsconf-shifts
+       (list
+       ,@(apply #'append
+               (mapcar
+                (lambda (day)
+                  (let ((headers
+												 (mapcar
+													(lambda (field)
+														(intern
+														 (concat
+															":"
+															(downcase
+															 (if (string-match org-link-bracket-re field)
+																	 (match-string 2 field)
+																 field)))))
+                          (seq-drop (car (cadr day)) 3))))
+                    (mapcar
+                     (lambda (row)
+                          (apply #'append
+                                 (list 'list :id
+                                       (when (string-match "^\\([^ ]+\\) \\(AM\\|PM\\)" (car row))
+                                         (format "%s-%s-%s"
+                                                 (car day)
+                                                 (downcase (match-string 2 (car row)))
+                                                 (downcase (match-string 1 (car row)))))
+                                       :track
+                                       (if (string-match "^Gen" (car row)) "General" "Development")
+                                       :start
+                                       (format "%sT%s:00%s"
+                                               (elt day 2)
+																							 (elt row 1)
+                                               emacsconf-timezone-offset)
+                                       :end
+                                       (format "%sT%s:00%s"
+                                               (elt day 2)
+                                               (elt row 2)
+                                               emacsconf-timezone-offset))
+                                 (seq-map-indexed
+                                  (lambda (value index)
+                                    (unless (string= value "")
+                                      (list (elt headers index) value)))
+                                  (seq-drop row 3))))
+                        (cdr (cadr day)))
+                      ))
+                (list
+                 (list "sat" sat "2025-12-07")
+                 (list "sun" sun "2025-12-08"))))))
+
+#+end_src
+
+#+RESULTS:
+:results:
+(setq emacsconf-shifts (list (list :id "sat-am-gen" :track "General" :start "2025-12-07T09:00:00-0500" :end "2025-12-07T12:00:00-0500") (list :id "sat-pm-gen" :track "General" :start "2025-12-07T13:00:00-0500" :end "2025-12-07T17:00:00-0500") (list :id "sat-am-dev" :track "Development" :start "2025-12-07T10:00:00-0500" :end "2025-12-07T12:00:00-0500") (list :id "sat-pm-dev" :track "Development" :start "2025-12-07T13:00:00-0500" :end "2025-12-07T17:00:00-0500") (list :id "sun-am-gen" :track "General" :start "2025-12-08T09:00:00-0500" :end "2025-12-08T12:00:00-0500") (list :id "sun-pm-gen" :track "General" :start "2025-12-08T13:00:00-0500" :end "2025-12-08T17:00:00-0500")))
+:end:
+
 
 * TODO [#A] Check EmacsConf infrastructure                         :project:
 :PROPERTIES: