organizers' notebook

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+<!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. -->
+[[!sidebar content=""]]
+
+This file is automatically exported from [/2024/organizers-notebook/index.org](/2024/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/).
+
+
+# Table of Contents
+
+-   [Timeline](#timeline)
+-   [About this document](#about-this-doc)
+-   [Communications plan](#comms)
+-   [Good/better/best](#good-better-best)
+-   [Phases](#orgb58a68f)
+    -   [Draft CFP](#cfp)
+
+
+<a id="timeline"></a>
+
+# Timeline
+
+<table>
+
+
+<colgroup>
+<col  class="org-left">
+
+<col  class="org-left">
+
+<col  class="org-right">
+</colgroup>
+<tbody>
+<tr>
+<td class="org-left">CFP</td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-06-28 Fri]</span></span></td>
+<td class="org-right">&#xa0;</td>
+</tr>
+
+<tr>
+<td class="org-left">CFP deadline</td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-20 Fri]</span></span></td>
+<td class="org-right">84</td>
+</tr>
+
+<tr>
+<td class="org-left">Speaker notifications</td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-27 Fri]</span></span></td>
+<td class="org-right">&#xa0;</td>
+</tr>
+
+<tr>
+<td class="org-left"><b>Publish schedule</b></td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-10-25 Fri]</span></span></td>
+<td class="org-right">&#xa0;</td>
+</tr>
+
+<tr>
+<td class="org-left">Video submission deadline</td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-11-08 Fri]</span></span></td>
+<td class="org-right">49</td>
+</tr>
+
+<tr>
+<td class="org-left">EmacsConf</td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-12-07 Sat]</span></span></td>
+<td class="org-right">29</td>
+</tr>
+</tbody>
+</table>
+
+We like to have at least a month to work on audio
+normalization and transcription, and we want
+speakers to have at least a month to work on their
+videos (considering early submissions will already
+have gotten started on processing).
+
+
+<a id="about-this-doc"></a>
+
+# About this document
+
+Tags:
+
+-   `conforg`: Requires access to private conf.org repository
+
+
+<a id="comms"></a>
+
+# Communications plan
+
+Objectives:
+
+-   keep everyone in the loop without them feeling like they&rsquo;re overloaded
+
+Everyone:
+
+-   [ ] Call for participation (speakers and volunteers)
+-   [ ] Reminder about CFP
+-   [ ] Last call
+
+Speakers:
+
+-   [ ] Send all speakers backstage access and upload instructions
+-   [ ] Send all speakers check-in instructions
+
+Volunteers:
+
+-   [ ] Send captioning volunteers the backstage info
+-   [ ] Send past captioning volunteers an invitation to participate - ask when there&rsquo;s a lot of load
+-   [ ] Ask for help with audio processing
+
+
+<a id="good-better-best"></a>
+
+# Good/better/best
+
+This table makes it easier to move the slider depending on who wants
+to volunteer and how much we can get done. At some point, we&rsquo;ll figure
+out how to track our current status so we know what we need to
+scramble to do in order to get the conference off the ground. **bold**
+is our current goal. Feel free to volunteer for anything that
+interests you!
+
+<table>
+
+
+<colgroup>
+<col  class="org-left">
+
+<col  class="org-left">
+
+<col  class="org-left">
+
+<col  class="org-left">
+</colgroup>
+<tbody>
+<tr>
+<td class="org-left">&#xa0;</td>
+<td class="org-left">Good</td>
+<td class="org-left">Better</td>
+<td class="org-left">Best</td>
+</tr>
+
+<tr>
+<td class="org-left">Streaming</td>
+<td class="org-left">Regular stream</td>
+<td class="org-left">+ alternate streams on PeerTube</td>
+<td class="org-left">+ alternate streams on YouTube</td>
+</tr>
+
+<tr>
+<td class="org-left">480p</td>
+<td class="org-left">Same on live</td>
+<td class="org-left">Separate node</td>
+<td class="org-left">Ansible setup</td>
+</tr>
+
+<tr>
+<td class="org-left">Audio normalization</td>
+<td class="org-left">Core org handling it</td>
+<td class="org-left">Other volunteer</td>
+<td class="org-left">Multiple volunteers</td>
+</tr>
+
+<tr>
+<td class="org-left">Video resolution</td>
+<td class="org-left">Usual reminders</td>
+<td class="org-left">Extra reminders</td>
+<td class="org-left">Everyone remembering to use a large font size</td>
+</tr>
+
+<tr>
+<td class="org-left">Intros</td>
+<td class="org-left">Standard, recorded</td>
+<td class="org-left">Reviewed by speakers</td>
+<td class="org-left">More details/context</td>
+</tr>
+</tbody>
+</table>
+
+
+<a id="orgb58a68f"></a>
+
+# Phases
+
+
+<a id="cfp"></a>
+
+## TODO Draft CFP
+
+
+#### Draft linked pages
+
+-   [X] cfp
+-   [X] submit page
+-   [X] year index
+-   [X] volunteer page
+
+
+#### TODO Check with other organizers
+
+
+#### TODO Post CFP in the usual places
+
+emacsconf-discuss, reddit.com/r/emacs, Emacs News, emacs-tangents, Mastodon, X
+
diff --git a/2024/organizers-notebook/index.org b/2024/organizers-notebook/index.org
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+# [[elisp:(progn (memoize 'emacsconf-get-talk-info "5 seconds") (org-md-export-to-markdown) (memoize-restore 'emacsconf-get-talk-info))][Export this file to Markdown]]
+#+TAGS: emacsconf
+# [[elisp:(memoize 'emacsconf-get-talk-info "5 seconds")][Memoize emacsconf-get-talk-info]] - [[elisp:(memoize-restore 'emacsconf-get-talk-info)][Unmemoize]]
+#+todo: TODO(t) SOMEDAY STARTED INPROGRESS(i) WAITING(w) STANDBY(s) BLOCKED(b) | DONE(x) CANCELLED(c)
+#+OPTIONS: h:6 toc:nil num:nil ':t
+#+PROPERTY: header-args    :results silent :exports code :tangle yes
+#+EXPORT_FILE_NAME: ../organizers-notebook.md
+#+PROPERTY: QUANTIFIED Emacs
+
+#+begin_export md
+<!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. -->
+[[!sidebar content=""]]
+
+This file is automatically exported from [/2024/organizers-notebook/index.org](/2024/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/).
+#+end_export
+
+#+NAME: list-headings
+#+begin_src emacs-lisp :results value replace :exports results :eval never-export :var heading="Help wanted" :var match="helpwanted"
+(emacsconf-surround
+ (concat heading ":\n\n")
+ (string-join
+	(delq nil
+				(org-map-entries
+				 (lambda ()
+					 (when (and (org-entry-is-todo-p) (not (org-entry-is-done-p)))
+						 (format "- %s %s\n"
+										 (org-link-make-string
+											(concat "#" (org-entry-get (point) "CUSTOM_ID"))
+											(org-entry-get (point) "ITEM"))
+										 (emacsconf-surround
+											"(by "
+											(and (org-entry-get (point) "DEADLINE")
+													 (replace-regexp-in-string "[<>]" "" (org-entry-get (point) "DEADLINE")))
+											")"
+											""))))
+				 match nil))
+ "")
+"" "")
+#+end_src
+
+#+RESULTS: list-headings
+:results:
+:end:
+
+#+CALL: list-headings(heading="Decisions to make", match="decision")
+
+#+RESULTS:
+:results:
+:end:
+
+
+#+TOC: headlines 2
+
+* Timeline
+:PROPERTIES:
+:CUSTOM_ID: timeline
+:END:
+
+| CFP                       | [2024-06-28 Fri] |    |
+| CFP deadline              | [2024-09-20 Fri] | 84 |
+| Speaker notifications     | [2024-09-27 Fri] |    |
+| *Publish schedule*        | [2024-10-25 Fri] |    |
+| Video submission deadline | [2024-11-08 Fri] | 49 |
+| EmacsConf                 | [2024-12-07 Sat] | 29 |
+#+TBLFM: @2$3=@2$2-@1$2::@5$3=@5$2-@2$2::@6$3=@6$2-@5$2
+
+We like to have at least a month to work on audio
+normalization and transcription, and we want
+speakers to have at least a month to work on their
+videos (considering early submissions will already
+have gotten started on processing).
+
+* About this document
+:PROPERTIES:
+:CUSTOM_ID: about-this-doc
+:END:
+
+Tags:
+- =conforg=: Requires access to private conf.org repository
+
+* Communications plan
+:PROPERTIES:
+:CUSTOM_ID: comms
+:END:
+
+Objectives:
+- keep everyone in the loop without them feeling like they're overloaded
+
+Everyone:
+- [ ] Call for participation (speakers and volunteers)
+- [ ] Reminder about CFP
+- [ ] Last call
+
+Speakers:
+- [ ] Send all speakers backstage access and upload instructions
+- [ ] Send all speakers check-in instructions
+
+Volunteers:
+- [ ] Send captioning volunteers the backstage info
+- [ ] Send past captioning volunteers an invitation to participate - ask when there's a lot of load
+- [ ] Ask for help with audio processing
+
+* Good/better/best
+:PROPERTIES:
+:CUSTOM_ID: good-better-best
+:END:
+
+This table makes it easier to move the slider depending on who wants
+to volunteer and how much we can get done. At some point, we'll figure
+out how to track our current status so we know what we need to
+scramble to do in order to get the conference off the ground. *bold*
+is our current goal. Feel free to volunteer for anything that
+interests you!
+
+ |                     | Good                 | Better                          | Best                                          |
+ | Streaming           | Regular stream       | + alternate streams on PeerTube | + alternate streams on YouTube                |
+ | 480p                | Same on live         | Separate node                   | Ansible setup                                 |
+ | Audio normalization | Core org handling it | Other volunteer                 | Multiple volunteers                           |
+ | Video resolution    | Usual reminders      | Extra reminders                 | Everyone remembering to use a large font size |
+ | Intros              | Standard, recorded   | Reviewed by speakers            | More details/context                          |
+
+* Phases
+** TODO Draft CFP
+:PROPERTIES:
+:CUSTOM_ID: cfp
+:END:
+
+**** Draft linked pages
+
+- [X] cfp
+- [X] submit page
+- [X] year index
+- [X] volunteer page
+**** TODO Check with other organizers
+DEADLINE: <2024-06-14 Fri>
+:PROPERTIES:
+:CREATED:  [024-06-03 Mon 10:1]
+:END:
+**** TODO Post CFP in the usual places
+emacsconf-discuss, reddit.com/r/emacs, Emacs News, emacs-tangents, Mastodon, X