Add to checkin role

2 files changed, 49 insertions, 43 deletions

diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index ce76e519..0a4344fb 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -3,32 +3,32 @@
 
 # Table of Contents
 
--   [Current tasks / status](#org99714f7)
-    -   [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org655e359)
-    -   [zaeph: Write preparation instructions and decide on deadline for prerecs](#org5c6a42f):zaeph:
-    -   [sacha: add more submissions (CFP deadline Sept 30)](#org04d1504):sacha:
-    -   [corwin: Double-check Sacha's timezone conversions for availability](#orgbfe0ec8):corwin:
-    -   [corwin: Investigate streaming options, maybe OBS in the cloud](#org4ef0fec):corwin:
-    -   [Prepare to export talk information to wiki](#orgb9f0cf3):sacha:
--   [Other tasks and processes](#orgf14e346)
-    -   [Sacha: Organize volunteer information](#orgaa75d0d):sacha:
-    -   [bandali: Set up file upload](#orgbe79100):bandali:
-    -   [Once talks are approved](#orgeab42ef)
-    -   [As prerecorded talks come in](#org8cd3a54)
-    -   [Other tasks before the conference](#org675a928)
-    -   [During the conference](#org3757e88)
+-   [Current tasks / status](#orgf14a3e8)
+    -   [Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible early speaker notification, Oct 7 for everything](#org51a82ee)
+    -   [zaeph: Write preparation instructions and decide on deadline for prerecs](#orgea044bb):zaeph:
+    -   [sacha: add more submissions (CFP deadline Sept 30)](#orgf265776):sacha:
+    -   [corwin: Double-check Sacha's timezone conversions for availability](#orgea58299):corwin:
+    -   [corwin: Investigate streaming options, maybe OBS in the cloud](#org37c8814):corwin:
+    -   [Prepare to export talk information to wiki](#orgbc3cdfd):sacha:
+-   [Other tasks and processes](#orge3845f9)
+    -   [Sacha: Organize volunteer information](#orgaaed6fe):sacha:
+    -   [bandali: Set up file upload](#orgbe2a704):bandali:
+    -   [Once talks are approved](#org0bffd54)
+    -   [As prerecorded talks come in](#org1ab1993)
+    -   [Other tasks before the conference](#orgdd0dce2)
+    -   [During the conference](#org58d4c71)
         -   [Roles needed](#roles)
         -   [During each talk](#each-talk)
--   [Communications](#org959e3aa)
-    -   [Ask emacsconf-org-private for feedback on early submissions](#orgeac8f9b)
-    -   [Early speaker notification](#org2774a42)
-        -   [Option A: Early speaker notification(?)](#org9f79c66)
-        -   [Option B: Just letting them know it's been postponed](#org5da558a)
-    -   [Second announcement: CFP](#orgbcc8afd)
-    -   [First announcement: CFP](#orgbf7a6f4)
+-   [Communications](#orgb4d9ac0)
+    -   [Ask emacsconf-org-private for feedback on early submissions](#org326c084)
+    -   [Early speaker notification](#org15d6721)
+        -   [Option A: Early speaker notification(?)](#orgd0155b2)
+        -   [Option B: Just letting them know it's been postponed](#org8fe7046)
+    -   [Second announcement: CFP](#org455145e)
+    -   [First announcement: CFP](#org595e067)
 
 
-<a id="org99714f7"></a>
+<a id="orgf14a3e8"></a>
 
 # Current tasks / status
 
@@ -111,12 +111,12 @@ Planned dates and phases:
 </table>
 
 
-<a id="org655e359"></a>
+<a id="org51a82ee"></a>
 
-## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org2774a42), Oct 7 for everything
+## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org15d6721), Oct 7 for everything
 
 
-<a id="org5c6a42f"></a>
+<a id="orgea044bb"></a>
 
 ## TODO zaeph: Write preparation instructions and decide on deadline for prerecs     :zaeph:
 
@@ -130,46 +130,46 @@ We need time after the prerecs get submitted to:
 zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs
 
 
-<a id="org04d1504"></a>
+<a id="orgf265776"></a>
 
 ## WAITING sacha: add more submissions (CFP deadline Sept 30)     :sacha:
 
 -   Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
 
 
-<a id="orgbfe0ec8"></a>
+<a id="orgea58299"></a>
 
 ## TODO corwin: Double-check Sacha's timezone conversions for availability     :corwin:
 
 
-<a id="org4ef0fec"></a>
+<a id="org37c8814"></a>
 
 ## TODO corwin: Investigate streaming options, maybe OBS in the cloud     :corwin:
 
 -   Issue: zaeph was dropping frames
 
 
-<a id="orgb9f0cf3"></a>
+<a id="orgbc3cdfd"></a>
 
 ## TODO Prepare to export talk information to wiki     :sacha:
 
 
-<a id="orgf14e346"></a>
+<a id="orge3845f9"></a>
 
 # Other tasks and processes
 
 
-<a id="orgaa75d0d"></a>
+<a id="orgaaed6fe"></a>
 
 ## DONE Sacha: Organize volunteer information     :sacha:
 
 
-<a id="orgbe79100"></a>
+<a id="orgbe2a704"></a>
 
 ## TODO bandali: Set up file upload     :bandali:
 
 
-<a id="orgeab42ef"></a>
+<a id="org0bffd54"></a>
 
 ## Once talks are approved
 
@@ -179,7 +179,7 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
 -   Confirm e-mail communication with all of the speakers
 
 
-<a id="org8cd3a54"></a>
+<a id="org1ab1993"></a>
 
 ## As prerecorded talks come in
 
@@ -188,14 +188,14 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
 -   Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible)
 
 
-<a id="org675a928"></a>
+<a id="orgdd0dce2"></a>
 
 ## Other tasks before the conference
 
 -   Coordinate volunteer schedules so all the roles are covered
 
 
-<a id="org3757e88"></a>
+<a id="org58d4c71"></a>
 
 ## During the conference
 
@@ -217,6 +217,9 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
     -   Thank speakers and transition to next talk
 -   Check in
     -   Notice speakers checking into IRC
+    -   Get them into the correct room and help them doublecheck their audio and video quality
+    -   Troubleshoot as needed
+    -   Notify host about next room to join
     -   Follow up with speakers who haven't checked in yet
 -   Questions
     -   Copy questions from IRC and the pad to wherever the host and speaker are looking
@@ -243,12 +246,12 @@ zaeph will also figure out the ffmpeg incantation for converting videos and the
 -   Volunteers: making sure questions get posted somewhere the speaker can see them
 
 
-<a id="org959e3aa"></a>
+<a id="orgb4d9ac0"></a>
 
 # Communications
 
 
-<a id="orgeac8f9b"></a>
+<a id="org326c084"></a>
 
 ## TODO Ask emacsconf-org-private for feedback on early submissions
 
@@ -273,14 +276,14 @@ Thanks!
 Sacha
 
 
-<a id="org2774a42"></a>
+<a id="org15d6721"></a>
 
 ## TODO Early speaker notification
 
 We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP.
 
 
-<a id="org9f79c66"></a>
+<a id="orgd0155b2"></a>
 
 ### TODO Option A: Early speaker notification(?)
 
@@ -321,7 +324,7 @@ Thank you so much!
 Sacha
 
 
-<a id="org5da558a"></a>
+<a id="org8fe7046"></a>
 
 ### TODO Option B: Just letting them know it's been postponed
 
@@ -334,7 +337,7 @@ for your patience!
 Sacha
 
 
-<a id="orgbcc8afd"></a>
+<a id="org455145e"></a>
 
 ## DONE Second announcement: CFP
 
@@ -365,7 +368,7 @@ emacsconf-discuss list, so as to help avoid generating extra off-topic
 chatter in the other lists cc'd on this message.  Thank you.
 
 
-<a id="orgbf7a6f4"></a>
+<a id="org595e067"></a>
 
 ## DONE First announcement: CFP
 
diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
index f52f9c72..5b7ea341 100644
--- a/2022/organizers-notebook.org
+++ b/2022/organizers-notebook.org
@@ -84,6 +84,9 @@ DEADLINE: <2022-10-28 Fri>
   - Thank speakers and transition to next talk
 - Check in
   - Notice speakers checking into IRC
+  - Get them into the correct room and help them doublecheck their audio and video quality
+  - Troubleshoot as needed
+  - Notify host about next room to join
   - Follow up with speakers who haven't checked in yet
 - Questions
   - Copy questions from IRC and the pad to wherever the host and speaker are looking