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authorSacha Chua <sacha@sachachua.com>2022-09-19 13:25:27 -0400
committerSacha Chua <sacha@sachachua.com>2022-09-19 13:25:27 -0400
commit7eb9fad66c49239ac73785c2140302b17ddb66a1 (patch)
tree6678cd75ef688811b984bc4dce37f5d936b4557b /2022
parentb45c67889caa77a671a6d2bd3b727c429675d12a (diff)
downloademacsconf-wiki-7eb9fad66c49239ac73785c2140302b17ddb66a1.tar.xz
emacsconf-wiki-7eb9fad66c49239ac73785c2140302b17ddb66a1.zip
Add more tasks
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# Current tasks / status
-- Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for early submitter notifications, Oct 7 for everything
-- Waiting for more submissions (CFP deadline Sept 30)
+
+## TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [early speaker notification](#org77acde7), Oct 7 for everything
+
+
+## TODO Write preparation instructions and decide on deadline for prerecs
+
+We need time after the prerecs get submitted to:
+
+- convert the videos and check that they've been reencoded properly by watching the re-encoded ones all the way to the end
+- caption videos
+- capture any extra info
+- follow up with missing prerecs
+
+
+## WAITING for more submissions (CFP deadline Sept 30)
+
- Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
-- Sacha: Organize volunteer information
-- Corwin: Double-check Sacha's timezone conversions for availability
+
+
+## TODO Corwin: Double-check Sacha's timezone conversions for availability
# Other tasks and processes
+## DONE Sacha: Organize volunteer information :sacha:
+
+
+## TODO bandali: Finalize recording instructions :bandali:
+
+
+## TODO bandali: Set up file upload :bandali:
+
+
## Once talks are approved
- Publish initial talk information pages
@@ -22,10 +46,38 @@
- Confirm e-mail communication with all of the speakers
+## As prerecorded talks come in
+
+- Sacha: Parcel out captioning work to volunteers, help them get set up
+- Volunteers: Caption pre-recorded videos (usually starting from autogenerated ones for easier work)
+- Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible)
+
+
+## Other tasks before the conference
+
+- Coordinate volunteer schedules so all the roles are covered
+
+
+## During the conference
+
+- Volunteer: Check in speaker for live Q&A, make sure audio/video works
+
+
+### During each talk
+
+- Volunteers: post links/resources/descriptions/captions (depending on your level of energy) to #emacsconf-accessible
+- Volunteers: making sure questions get posted somewhere the speaker can see them
+
+
# Communications
-## TODO Early speaker notification(?)
+## TODO Early speaker notification
+
+We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP.
+
+
+### TODO Option A: Early speaker notification(?)
Hi, $name!
@@ -64,6 +116,17 @@ Thank you so much!
Sacha
+### TODO Option B: Just letting them know it's been postponed
+
+Hi, $name!
+
+We extended the EmacsConf 2022 call for participation deadline to Sept
+30, so speaker notifications will go out on Oct 15 instead. Thank you
+for your patience!
+
+Sacha
+
+
## DONE Second announcement: CFP
Dear fellow Emacsians,