Add note to lesson learned

1 files changed, 23 insertions, 2 deletions

diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
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--- a/2022/organizers-notebook.org
+++ b/2022/organizers-notebook.org
@@ -1919,8 +1919,29 @@ Meant to be used with `after-save-hook'."
 ** Lessons learned for next year
 
 - Ask for public e-mail or contact information, IRC handle in CFP
-- Be even more stringent about the 10/20/40-min splits.  A lot of speakers still default to the 20- or 40-min formats without providing us shorter formats, and that puts strain on our schedule and requires us to use a different template for the notification (which can be confusing).  We need to stress that not respecting the format makes it harder not only for the organizers, but also for the speakers themselves (since they will have to rethink their presentation).
-- Two people is the sweet number of reviewers to have for the proposals before sending the notifications, and there’d be diminishing returns with more.  Two is enough to release the pressure on SCHED, verify the metadata (esp. speaker availability), and suggest a different ordering where appropriate.  It can take a long time to comb through the proposals (roughly 10 proposals per hour), and whilst it’d be difficult to justify more in-depth reviewers, other orgas can do a shallow-pass to catch red-flags.
+- Be even more stringent about the 10/20/40-min splits. A lot of
+  speakers still default to the 20- or 40-min formats without
+  providing us shorter formats, and that puts strain on our schedule
+  and requires us to use a different template for the notification
+  (which can be confusing). We need to stress that not respecting the
+  format makes it harder not only for the organizers, but also for the
+  speakers themselves (since they will have to rethink their
+  presentation). Maybe we can have an e-mail template for a quick
+  reply that says something like "Just in case we need to squeeze
+  talks into shorter times, could you please also propose an outline
+  for a possible 10-minute talk that could get people interested in
+  your topic and point them to where they can find out more?"
+- Two people is the sweet number of reviewers to have for the
+  proposals before sending the notifications, and there’d be
+  diminishing returns with more. Two is enough to release the pressure
+  on SCHED, verify the metadata (esp. speaker availability), and
+  suggest a different ordering where appropriate. It can take a long
+  time to comb through the proposals (roughly 10 proposals per hour),
+  and whilst it’d be difficult to justify more in-depth reviewers,
+  other orgas can do a shallow-pass to catch red-flags or discuss the
+  submissions as they come in. Other organizers can always chime in on
+  topics they particularly care about so that their encouraging
+  comments or suggestions can be included in the acceptance e-mail.
   
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