Subsume volunteer coordination tasks in existing project

2 files changed, 79 insertions, 60 deletions

diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index 91bcd85e..f389bf0e 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -24,8 +24,6 @@ Time-sensitive tasks:
 -   [Next volunteer update](#volunteer-2022-10-16)
 -   [Send program-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
 -   [Prepare email for nudging speakers to send prerec, and inform on upload workflow](#mail-upload):timesensitive:needsowner:
--   [Inform pad-volunteers of workflow](#inform-pad-volunteers)
--   [Hold Q&A session with volunteers](#schedule-volunteer-qna)
 
 Other projects:
 
@@ -40,7 +38,6 @@ Other projects:
 -   [Make something to display between talks](#intro)
 -   [Move scheduling and publishing code to Emacs on a VPS so that other people can help out](#publishing-sched):sachac:
 -   [Create protocol for live Q&A](#live-protocol):zaeph:
--   [Write playbooks for volunteers](#org5089ded):sachac:zaeph:
 -   [Add nice-to-have stuff to prepare.md](#extra-prepare):zaeph:
 -   [Find volunteers for tech-checks](#tech-checks):zaeph:
 -   [Update viewing instructions and watch pages](#write-viewing):zaeph:
@@ -239,6 +236,14 @@ interests you!
 
 
 <tr>
+<td class="org-left"><a href="#coordinate-volunteers">volunteer coordination</a></td>
+<td class="org-left">ad-hoc</td>
+<td class="org-left"><b>playbook</b></td>
+<td class="org-left">training meetings + recordings</td>
+</tr>
+
+
+<tr>
 <td class="org-left">BBB rooms</td>
 <td class="org-left">about 5 rooms that we cycle through</td>
 <td class="org-left">&#xa0;</td>
@@ -361,8 +366,6 @@ Ordered chronologically (and therefore by importance).
 -   [Next volunteer update](#volunteer-2022-10-16)
 -   [Send program-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
 -   [Prepare email for nudging speakers to send prerec, and inform on upload workflow](#mail-upload):timesensitive:needsowner:
--   [Inform pad-volunteers of workflow](#inform-pad-volunteers)
--   [Hold Q&A session with volunteers](#schedule-volunteer-qna)
 
 
 <a id="volunteer-2022-10-16"></a>
@@ -432,20 +435,6 @@ chatter in the other lists cc&rsquo;d in this message; thank you.
 Blocked by [Figure out web-based file upload](#upload)
 
 
-<a id="inform-pad-volunteers"></a>
-
-## BLOCKED Inform pad-volunteers of workflow
-
-Blocked by [Plan Etherpad use and hosting](#etherpad).
-
-
-<a id="schedule-volunteer-qna"></a>
-
-## BLOCKED Hold Q&A session with volunteers
-
-Blocked by [Write playbooks for volunteers](#org5089ded).
-
-
 <a id="projects"></a>
 
 # Projects and other long-running tasks
@@ -461,7 +450,6 @@ Blocked by [Write playbooks for volunteers](#org5089ded).
 -   [Make something to display between talks](#intro)
 -   [Move scheduling and publishing code to Emacs on a VPS so that other people can help out](#publishing-sched):sachac:
 -   [Create protocol for live Q&A](#live-protocol):zaeph:
--   [Write playbooks for volunteers](#org5089ded):sachac:zaeph:
 -   [Add nice-to-have stuff to prepare.md](#extra-prepare):zaeph:
 -   [Find volunteers for tech-checks](#tech-checks):zaeph:
 -   [Update viewing instructions and watch pages](#write-viewing):zaeph:
@@ -537,6 +525,35 @@ Considerations:
 -   Encourage people to sign up for [Shifts](#shifts)
 
 
+### TODO Write playbooks
+
+
+#### TODO Host
+
+
+#### TODO Check-in
+
+
+#### TODO IRC
+
+
+#### TODO Streamer
+
+
+#### TODO Captions
+
+
+#### BLOCKED Pad
+
+Blocked by [Plan Etherpad use and hosting](#etherpad).
+
+
+### TODO Plan training session(s), Q&A availability, recordings
+
+
+### BLOCKED Hold Q&A session with volunteers
+
+
 <a id="prepare-prerec-process"></a>
 
 ## TODO Prepare for prerecs     :zaeph:
@@ -798,7 +815,7 @@ Where:
     Nice if there&rsquo;s an Ansible playbook
     
     sachac&rsquo;s notes:
-    <file:///home/zaeph/code/docker/emacsconf-publish/>
+    <file:///home/sacha/code/docker/emacsconf-publish/>
 -   probably good to set it up on front
 
 It&rsquo;s now on front. 
@@ -817,11 +834,6 @@ Comments:
 -   It would be nice to have a protocol with speakers to tell us that they’re uncomfortable with a question, just so that we can find a smooth way to skip it.
 
 
-<a id="org5089ded"></a>
-
-## INPROGRESS Write playbooks for volunteers     :sachac:zaeph:
-
-
 <a id="extra-prepare"></a>
 
 ## STANDBY Add nice-to-have stuff to prepare.md     :zaeph:
@@ -2118,7 +2130,7 @@ Probably focus on grabbing the audio first and seeing what&rsquo;s worth keeping
 
 Make a table of the form
 
-<table id="org7bfbdce" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org18d185a" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 62d23a34..36f3330a 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -81,28 +81,28 @@ scramble to do in order to get the conference off the ground. *bold*
 is our current goal. Feel free to volunteer for anything that
 interests you!
 
-|                    | Good                                | Better                               | Best                                                         |
-|--------------------+-------------------------------------+--------------------------------------+--------------------------------------------------------------|
-| [[#sched-decision][schedule]]           | one track                           | *DONE S: two tracks*                 | aligned times, full roster                                   |
-| schedule view      | text table                          | S: imagemap fallback                 | *DONE S: interactive SVG*                                    |
-| [[#upload][upload]]             | FTP                                 | *S?: web-based*                      | auto-encoded, preview (SReview?)                             |
-| [[#streaming][streaming]]          | ffmpeg from computer                | DONE OBS                             | *Z: OBS in cloud, switchable hosts*                          |
-| [[#prepare-prerec-process][prerec]]             | DONE play original with captions    | Z: normalize audio                   | *S: post as soon as talk is live*                            |
-| volunteer training | ad-hoc                              | playbook                             | *training meetings + recordings*                             |
-| BBB rooms          | about 5 rooms that we cycle through |                                      | *one room per speaker*                                       |
-| host               | no host, speaker reads pad          | *host reads pad*                     | host monitors IRC and helps with BBB as well                 |
-| BBB Q&A            | none                                | *DONE open to community*             | moderated by speaker and host                                |
-| [[#write-viewing][watch page]]         | tracks                              | + IRC                                | *S: DONE + talk info*, maybe even current/recent/next        |
-| [[#etherpad][pad]]                | one pad for conf                    | one pad per talk, wikimedia          | *S: DONE one pad per talk, self-hosted* so we can access API |
-| [[#irc][IRC]]                | #emacsconf, -org                    | *#emacsconf, -gen, -dev, -org*       | IRC volunteer copying to pads; maybe even IRC bots           |
-| [[#irc-announce][IRC announcements]]  | *ERC commands*                      | timer-based                          |                                                              |
-| [[#publishing-sched][sched update]]       | *S: publish at start*               | update main sched                    | update talk pages                                            |
-| [[#publish-live][talk pages]]         | S: link to stream, pad, IRC         | *link to prerec when live*           | embed stream, pad, IRC, prerec                               |
-| [[#other-streams][other streams]]      | 480p                                | + Toobnix                            | *S: + YouTube*                                               |
-| [[#video-platforms][other platforms]]    | *S: Toobnix & YT after event*       |                                      | S: Toobnix + YT when live                                    |
-| [[#wiki-design][wiki]]               | plain text, markdown                | *sachac: some JS and CSS enrichment* | more JS and CSS, embeds, videoplayer                         |
-| [[#intro][intro and exit]]     | *generic static image*              | per-talk image                       | Emacs thing so we can display info, countdowns, IRC          |
-| [[#ansible][ansible]]            | none                                | *sachac: some automation*            | comprehensive, can also work against containers              |
+|                        | Good                                | Better                               | Best                                                         |
+|------------------------+-------------------------------------+--------------------------------------+--------------------------------------------------------------|
+| [[#sched-decision][schedule]]               | one track                           | *DONE S: two tracks*                 | aligned times, full roster                                   |
+| schedule view          | text table                          | S: imagemap fallback                 | *DONE S: interactive SVG*                                    |
+| [[#upload][upload]]                 | FTP                                 | *S?: web-based*                      | auto-encoded, preview (SReview?)                             |
+| [[#streaming][streaming]]              | ffmpeg from computer                | DONE OBS                             | *Z: OBS in cloud, switchable hosts*                          |
+| [[#prepare-prerec-process][prerec]]                 | DONE play original with captions    | Z: normalize audio                   | *S: post as soon as talk is live*                            |
+| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc                              | *playbook*                           | training meetings + recordings                               |
+| BBB rooms              | about 5 rooms that we cycle through |                                      | *one room per speaker*                                       |
+| host                   | no host, speaker reads pad          | *host reads pad*                     | host monitors IRC and helps with BBB as well                 |
+| BBB Q&A                | none                                | *DONE open to community*             | moderated by speaker and host                                |
+| [[#write-viewing][watch page]]             | tracks                              | + IRC                                | *S: DONE + talk info*, maybe even current/recent/next        |
+| [[#etherpad][pad]]                    | one pad for conf                    | one pad per talk, wikimedia          | *S: DONE one pad per talk, self-hosted* so we can access API |
+| [[#irc][IRC]]                    | #emacsconf, -org                    | *#emacsconf, -gen, -dev, -org*       | IRC volunteer copying to pads; maybe even IRC bots           |
+| [[#irc-announce][IRC announcements]]      | *ERC commands*                      | timer-based                          |                                                              |
+| [[#publishing-sched][sched update]]           | *S: publish at start*               | update main sched                    | update talk pages                                            |
+| [[#publish-live][talk pages]]             | S: link to stream, pad, IRC         | *link to prerec when live*           | embed stream, pad, IRC, prerec                               |
+| [[#other-streams][other streams]]          | 480p                                | + Toobnix                            | *S: + YouTube*                                               |
+| [[#video-platforms][other platforms]]        | *S: Toobnix & YT after event*       |                                      | S: Toobnix + YT when live                                    |
+| [[#wiki-design][wiki]]                   | plain text, markdown                | *sachac: some JS and CSS enrichment* | more JS and CSS, embeds, videoplayer                         |
+| [[#intro][intro and exit]]         | *generic static image*              | per-talk image                       | Emacs thing so we can display info, countdowns, IRC          |
+| [[#ansible][ansible]]                | none                                | *sachac: some automation*            | comprehensive, can also work against containers              |
 
 * Time-sensitive
 :PROPERTIES:
@@ -178,16 +178,6 @@ chatter in the other lists cc'd in this message; thank you.
 :CUSTOM_ID: mail-upload
 :END:
 Blocked by [[*Figure out web-based file upload][Figure out web-based file upload]]
-** BLOCKED Inform pad-volunteers of workflow
-:PROPERTIES:
-:CUSTOM_ID: inform-pad-volunteers
-:END:
-Blocked by [[#etherpad]].
-** BLOCKED Hold Q&A session with volunteers
-:PROPERTIES:
-:CUSTOM_ID: schedule-volunteer-qna
-:END:
-Blocked by [[*Write playbooks for volunteers][Write playbooks for volunteers]].
 
 * Projects and other long-running tasks
 :PROPERTIES:
@@ -247,6 +237,23 @@ Considerations:
   comfortable signing up for tasks. ex:
   https://wiki.debian.org/DebConf/21/VideoVolunteering
 - Encourage people to sign up for [[#shifts]]
+
+*** TODO Write playbooks
+**** TODO Host
+**** TODO Check-in
+**** TODO IRC
+**** TODO Streamer
+**** TODO Captions
+**** BLOCKED Pad
+:PROPERTIES:
+:CUSTOM_ID: inform-pad-volunteers
+:END:
+Blocked by [[#etherpad]].
+*** TODO Plan training session(s), Q&A availability, recordings
+*** BLOCKED Hold Q&A session with volunteers
+:PROPERTIES:
+:CUSTOM_ID: schedule-volunteer-qna
+:END:
 ** TODO Prepare for prerecs                                          :zaeph:
 DEADLINE: <2022-10-28 Fri>
 :PROPERTIES:
@@ -506,7 +513,7 @@ Objective:
 
 Comments:
 - It would be nice to have a protocol with speakers to tell us that they’re uncomfortable with a question, just so that we can find a smooth way to skip it.
-** INPROGRESS Write playbooks for volunteers                  :sachac:zaeph:
+
 ** STANDBY Add nice-to-have stuff to prepare.md                      :zaeph:
 :PROPERTIES:
 :CUSTOM_ID: extra-prepare