add pad to sched

1 files changed, 566 insertions, 252 deletions

diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index f9d7d97c..8312cf88 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -2,7 +2,7 @@
 #+OPTIONS: h:6 toc:nil num:nil ':t
 #+PROPERTY: header-args    :results silent :exports code :tangle yes
 #+EXPORT_FILE_NAME: ../organizers-notebook.md
-#+QUANTIFIED: Emacs
+#+PROPERTY: QUANTIFIED Emacs
 
 #+begin_export md
 <!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. -->
@@ -113,282 +113,71 @@ interests you!
 :END:
 
 #+TOC: headlines 1 local
-
-** TODO [#A] Prepare intros for the hosts to read                    :sachac:
+** [#A] Look for ways to reduce risk
 :PROPERTIES:
-:CUSTOM_ID: host-intros
+:CUSTOM_ID: derisk
 :END:
-https://pad.emacsconf.org/intros
-also in :INTRO_NOTE: in conf.org so that we can plop it into the hyperlists. 
-*** TODO Write intros for all the other talks
+https://pad.emacsconf.org/premortem
+*** TODO [#A] Make copyable version of bbb redirect                :derisk:
 SCHEDULED: <2022-11-21 Mon>
-*** DONE Set up Etherpad with the talks and see if we can involve the speakers and captioning volunteers :sachac:
-CLOSED: [2022-11-19 Sat 11:06]
-** TODO [#A] Write check-in email                                   :sachac:
-DEADLINE: <2022-11-20 Sun> SCHEDULED: <2022-11-19 Sat>
 :PROPERTIES:
-:CUSTOM_ID: check-in-email
+:CREATED:  [2022-11-21 Mon 06:45]
 :END:
-*** DONE Switch all the rooms to allow anyone to start them - one less step for the check-in person
-CLOSED: [2022-11-20 Sun 09:33]
+*** STARTED Make sure all the important tasks are scheduled over the next two weeks
+SCHEDULED: <2022-11-21 Mon>
 :PROPERTIES:
 :Effort:   0:30
 :QUANTIFIED: Emacs
 :END:
 :LOGBOOK:
-CLOCK: [2022-11-20 Sun 08:46]--[2022-11-20 Sun 09:33] =>  0:47
-:END:
-
-#+begin_src js2 :eval no
-//list = [...document.querySelectorAll('.room-name-editable')].filter((o) => o.value.match(/^ec22-(sat|sun)/));
-card = document.querySelector('a[href=\"%s\"] .card-body');
-card.querySelector('.item-action.dropdown a').click()
-card.querySelector('.update-room').click()
-if (!document.querySelector('#room_anyone_can_start').checked) {
-    document.querySelector('#room_anyone_can_start').click();
-}
-document.querySelector('.update-only.create-room-button').click();
-#+end_src
-
-okay, next thing, it automatically refreshes. so I can't run the whole Javascript, I need to xdotool it.
-
-#+begin_src emacs-lisp :eval no
-(setq list (mapcar (lambda (o) (plist-get o :bbb-room)) (emacsconf-get-talk-info)))
-(setq list (seq-drop list (seq-position list "https://bbb.emacsverse.org/b/sac-rvc-kd2-pev")))
-(progn
-  (setq item (pop list))
-  (when (string-match "/b/\\(.*\\)" item)
-    (kill-new (format "card = document.querySelector('a[href=\"%s\"] .card-body');
-card.querySelector('.item-action.dropdown a').click()
-card.querySelector('.update-room').click()
-if (!document.querySelector('#room_anyone_can_start').checked) {
-    document.querySelector('#room_anyone_can_start').click();
-}
-document.querySelector('.update-only.create-room-button').click();
-"
-                      (match-string 0 item)))
-    (sleep-for 2)
-    (shell-command "xdotool key alt+Tab")))
-#+end_src
-
-Relying on xdotool seems a little fragile. Let's just check the page
-itself for the next one that needs to be done.
-
-#+begin_src js2 :eval no
-list = [...document.querySelectorAll('.room-name-editable')].filter((o) => o.value.match(/^ec22-(sat|sun)/));
-list.reduce(async(prev, elem) => {
-  await prev;
-  if (!sessionStorage.getItem(elem.value)) {
-    return new Promise((resolve, reject) => {
-      card = elem.closest('.card-body');
-      card.querySelector('.item-action.dropdown a').click();
-      card.querySelector('.update-room').click();
-      sessionStorage.setItem(elem.value, true);
-      setTimeout(function() {
-        if (!document.querySelector('#room_anyone_can_start').checked) {
-          document.querySelector('#room_anyone_can_start').click();
-          document.querySelector('.update-only.create-room-button').click();
-        } else {
-          document.querySelector('#createRoomModal').click();
-        }
-        resolve(true);
-      }, 500);
-    });
-  }
-});
-#+end_src
-
-*** DONE Update checkin instructions
-CLOSED: [2022-11-20 Sun 10:58]
-:PROPERTIES:
-:Effort:   0:30
-:END:
-:LOGBOOK:
-CLOCK: [2022-11-20 Sun 10:12]--[2022-11-20 Sun 10:58] =>  0:46
-:END:
-*** Templates
-:PROPERTIES:
-:SUBJECT:  Getting ready for EmacsConf ${year}
+CLOCK: [2022-11-21 Mon 13:17]
 :END:
 
-Goals:
-- Ask speaker verify their scheduled time
-  It has already been confirmed with them, but it might have changed slightly
-  - HOW: They should check the time at the top of their talk page on the day of the conference
-- Double-check Q&A preference, encourage tech checks for live talks/Q&A
-  - If they are available:
-    - Direct to tech-checks via https://emacsconf.org/${year}/prepare/
-    - Inform them of the check-in process
-      - They come say hi to us 30' before their session in #emacsconf-org or #emacsconf (they can use chat.emacsconf.org )
-      - We get them set up in a room where they can wait until the end of the broadcast of their pretention
-      - They’re joined by the streamer and host.
-- Warning about potential emergency changes
-  
-Slightly more complex because of the conditionals
-
-#+begin_src emacs-lisp :lexical t
-(defun emacsconf-mail-checkin-instructions (group &optional template)
-  "Send checkin instructions.
-GROUP is (email . (talk talk))"
-  (interactive (list (emacsconf-mail-complete-email-group
-                      (seq-filter
-                       (lambda (o)
-                         (or
-                          (string= (plist-get o :status) "CANCELLED")
-                          (null (plist-get o :email))
-                          (string-match "after" (or (plist-get o :q-and-a) ""))))
-                       (emacsconf-get-talk-info)))))
-  (let* ((talks (seq-remove
-                (lambda (o)
-                  (or
-                   (string= (plist-get o :status) "CANCELLED")
-                   (null (plist-get o :email))
-                   (string-match "after" (or (plist-get o :q-and-a) ""))
-                   (save-window-excursion
-                     (emacsconf-with-talk-heading o
-                       (re-search-forward "checkin instructions" (save-excursion (org-end-of-subtree)) t)))))
-                (cdr group)))
-         (waiting-talks (seq-find (lambda (o) (string= (plist-get o :status) "WAITING_FOR_PREREC")) talks)))
-    (when talks 
-      (emacsconf-mail-prepare
-       (or template (emacsconf-mail-merge-get-template "checkin-at-conf"))
-       (car group)
-       (list
-        :year emacsconf-year
-        :base-url emacsconf-base-url
-        :conf-name emacsconf-name
-        :email (plist-get (car talks) :email)
-        :emergency emacsconf-emergency-contact
-        :plural (if (> (length (cdr group)) 1) "s" "")
-        :speakers-short (plist-get (car talks) :speakers-short)
-        :url (mapconcat (lambda (o) (concat emacsconf-base-url (plist-get o :url)))
-                        talks" , ")
-        :waiting
-        (cond
-         ((> (length waiting-talks) 1)
-          " If you can upload your talk videos before the conference, I think that might be much less stressful for everyone than doing it live. =) Please note that we will turn off the web-based upload on Dec 1 to free up memory on the server, so please upload them as early as you can.${wrap}")
-         ((= (length waiting-talks) 1)
-          " If you can upload your talk video before the conference, I think that might be much less stressful for everyone than doing it live. =) Please note that we will turn off the web-based upload on Dec 1 to free up memory on the server, so please upload it as early as you can.${wrap}")
-         (t ""))
-        :checkin-info
-        (mapconcat
-         (lambda (o)
-           (let ((base-checkin (format-time-string "%b %-d %-l:%M %p" (plist-get o :checkin-time) emacsconf-timezone))
-                 (speaker-checkin (format-time-string "%b %-d %-l:%M %p" (plist-get o :checkin-time) (plist-get o :timezone))))
-             (emacsconf-replace-plist-in-string
-              (append (list :base-url emacsconf-base-url
-                            :check-in
-                            (concat
-                             "Before " 
-                             base-checkin " in " emacsconf-timezone
-                             (if (string= base-checkin speaker-checkin)
-                                 ""
-                               (concat
-                                ", which is the same as " speaker-checkin " in " (plist-get o :timezone))) "\n"
-                             "  (this is " (plist-get o :checkin-label) ")")
-                            :qa-info-speakers
-                            (cond
-                             ;; aaaaah, no prerec yet
-                             ((string= (plist-get o :status) "WAITING_FOR_PREREC")
-                              (concat "Talk and Q&A BigBlueButton room: " (plist-get o :bbb-room)))
-                             ((null (plist-get o :q-and-a)) "")
-                             ((string-match "live" (plist-get o :q-and-a)) (concat "Q&A BigBlueButton room: " (plist-get o :bbb-room)))
-                             ((string-match "irc" (plist-get o :q-and-a)) (concat "Q&A: " (plist-get o :channel) " (" (plist-get o :webchat-url) ")"))
-                             ((string-match "pad" (plist-get o :q-and-a)) "Q&A: On the pad")
-                             (t "Q&A: After the event")))
-                      o)
-              "- ${title}
-  Info and sched: ${base-url}${url}
-  Check-in: ${check-in}
-  Pad: ${pad-url}
-  ${qa-info-speakers}")))
-         talks "\n\n")))
-      (mapc (lambda (o)
-              (emacsconf-mail-log-message-when-sent o "Sent checkin instructions"))
-            talks))))
+#+begin_src emacs-lisp :eval yes
+(defun emacsconf-agenda ()
+  (interactive)
+  (let* ((notebook (expand-file-name "index.org" (expand-file-name "organizers-notebook" (expand-file-name emacsconf-year emacsconf-directory))))
+         (org-agenda-custom-commands
+         `(("a" "Agenda"
+            ((tags-todo "-PRIORITY=\"C\"-SCHEDULED={.}-nextyear"
+                        ((org-agenda-files (list ,notebook))))
+             (agenda ""
+                     ((org-agenda-files (list ,notebook))
+                      (org-agenda-span 7)))
+             )))))
+      (org-agenda nil "a")))
 #+end_src
-
-**** E-mail for speakers who are planning to be at the conference
+** Facilitate Q&A
 :PROPERTIES:
-:EMAIL_ID: checkin-instructions
-:SUBJECT: ${conf-name} ${year}: Check-in instructions
-:REPLY_TO: emacsconf-submit@gnu.org, ${email}
-:MAIL_FOLLOWUP_TO: emacsconf-submit@gnu.org, ${email}
-:CC: emacsconf-submit@gnu.org
-:FUNCTION: emacsconf-mail-checkin-instructions
+:CUSTOM_ID: qa
 :END:
 
-Hello, ${speakers-short}!
-
-We're looking forward to having you join us at EmacsConf!
-
-We've updated the schedule based on the submissions and cancellations,
-and we'll probably update the schedule even on the day of the
-conference. You can get a rough idea of your schedule at the talk
-pages with the URL${plural} below. You might want to check your talk
-page${plural} some time next week to get a rough sense of where it is,
-and then check it again on the day of your talk${plural}. Please let
-me know if the times don't work for you.
-
-We'll try our best to keep your talk in the same general timeslot (ex:
-Saturday morning, Saturday afternoon, Sunday morning, Sunday
-afternoon). We've done some dry-runs, but just in case it turns out
-that running two tracks at the same time leaves us too frazzled, we
-may drop back to one track with Q&A on an alternate stream, like last
-year. If there are big changes to your schedule on the day of your
-talk${plural}, you'll get an e-mail from us with a subject like
-"URGENT: EmacsConf 2022: ...".${wrap}
-
-Here's your checkin info:
-
-${checkin-info}
-
-Please check in early so that we can deal with scheduling changes or
-technical issues. You can find the check-in process at
-${base-url}${year}/speakers/ .${waiting}
-
-If something comes up, please let us know as soon as you can. Here's
-my emergency contact information: ${emergency}
-
-Thank you for sharing your time and energy with the EmacsConf community!
-
-Sacha
-
-p.s. If you need to cancel, that's okay too, life happens. Let me know
-as soon as you can and I'll try to shuffle things around. Thank you!
-
-**** E-mail for speakers who are not planning to be around, but who have sent us their prerecs
+*** SOMEDAY [#C] Upload a presentation & enable for download – Blindside Networks Customer Support Portal
 :PROPERTIES:
-:EMAIL_ID: checkin-after
-:SUBJECT: EmacsConf ${year}: Check-in instructions
+:CREATED:  [2022-11-20 Sun 22:26]
 :END:
 
-Hello, ${name}!
+Low priority because people were able to do Q&A last year without us holding their hand
 
-Thank you so much for contributing a talk for EmacsConf ${year}! We're
-looking forward to collecting questions and forwarding them to you by
-e-mail after the conference. We'll also post the prerecording at the
-time that it gets streamed, so people will be able to access it at
-${url} once it has gone live.
-
-If it turns out that you can make it to the conference after all, feel
-free to drop us a line at #emacsconf-org and we'll let people know
-you're around. You can find the check-in process at
-https://emacsconf.org/${year}/speakers/ .
+https://support.blindsidenetworks.com/hc/en-us/articles/360024688392-Upload-a-presentation-enable-for-download#:~:text=BigBlueButton%20will%20accept%20Office%20documents,pptx)%2C%20text%20documents%20(.
 
-Thank you again for being part of EmacsConf ${year}!
-
-Sacha
-*** TODO Draft e-mail to send speakers who may need to do it live
+** [#A] Prepare intros for the hosts to read                        :sachac:
 :PROPERTIES:
-:CUSTOM_ID: live-speakers
+:CUSTOM_ID: host-intros
 :END:
+https://pad.emacsconf.org/intros
+also in :INTRO_NOTE: in conf.org so that we can plop it into the hyperlists. 
+*** TODO Write intros for all the other talks
+SCHEDULED: <2022-11-28 Mon>
+*** DONE Set up Etherpad with the talks and see if we can involve the speakers and captioning volunteers :sachac:
+CLOSED: [2022-11-19 Sat 11:06]
 ** TODO [#A] Review the submissions for encoding issues  :zaeph:
+SCHEDULED: <2022-11-28 Mon>
 :PROPERTIES:
 :CUSTOM_ID: review-submissions
 :END:
 so that we don't get surprised by missing or corrupted videos
-** TODO [#B] Plan in-case-of-emergency schedule for dropping back to one track after Saturday morning :sachac:
+** [#B] Plan in-case-of-emergency schedule for dropping back to one track after Saturday morning :sachac:derisk:
 :PROPERTIES:
 :CUSTOM_ID: one-track
 :END:
@@ -396,7 +185,8 @@ so that we don't get surprised by missing or corrupted videos
 We might be able to do it on a modular basis (Saturday afternoon, Sunday morning, or Sunday afternoon).
 We need a quick way to notify the affected speakers, and we should give them a heads-up as well.
 We also need a quick way to update the schedule.
-*** STARTED Update conf.org and the wiki based on the selected schedule
+*** STARTED Update conf.org and the wiki based on the selected emergency schedule
+SCHEDULED: <2022-11-28 Mon>
 :PROPERTIES:
 :Effort:   0:30
 :END:
@@ -407,6 +197,7 @@ CLOCK: [2022-11-17 Thu 21:15]--[2022-11-17 Thu 21:15] =>  0:00
 *** TODO Give speakers a heads-up regarding schedule tweaks and the potential for bigger schedule changes
 SCHEDULED: <2022-11-18 Fri>
 *** TODO Draft the code for mailing all the affected speakers
+SCHEDULED: <2022-11-28 Mon>
 *** Saturday afternoon
 #+begin_src emacs-lisp :exports results :results replace :var filename="emergency-back-to-one-sat-pm.svg" :eval never-export
 (emacsconf-schedule-test
@@ -488,10 +279,14 @@ SCHEDULED: <2022-11-18 Fri>
 :end:
 
 *** TODO Get the emergency schedule sorted out so that we can easily switch to it
+SCHEDULED: <2022-11-22 Tue>
 :PROPERTIES:
 :CREATED: [2022-11-19 Sat 08:01]
 :END:
+
+It needs to be applied
 ** TODO [#B] Create protocol for live Q&A                            :zaeph:
+SCHEDULED: <2022-11-28 Mon>
 :PROPERTIES:
 :CUSTOM_ID: live-protocol
 :END:
@@ -500,7 +295,10 @@ Objective:
 
 Comments:
 - It would be nice to have a protocol with speakers to tell us that they’re uncomfortable with a question, just so that we can find a smooth way to skip it.
+
+
 ** TODO Update viewing instructions and watch pages                 :sachac:
+SCHEDULED: <2022-11-21 Mon>
 :PROPERTIES:
 :CUSTOM_ID: write-viewing
 :END:
@@ -517,7 +315,13 @@ CLOSED: [2022-10-17 Mon 00:39]
 CLOSED: [2022-11-19 Sat 11:08]
 Maybe links to the current shift's pads
 *** TODO Add pad to sched directive so that it will be linked when the pads are live
-*** TODO Update https://live.emacsconf.org/ as well
+*** TODO [#A] Update https://live.emacsconf.org/ as well
+SCHEDULED: <2022-11-21 Mon>
+Ansible or Emacs Lisp? Emacs Lisp
+control the status too
+
+also 2022/ and 2022/watch
+
 ** TODO Prepare to handle talk state changes                        :sachac:publish:
 SCHEDULED: <2022-11-21 Mon>
 :PROPERTIES:
@@ -621,6 +425,10 @@ Creating the events
 
 This is for the general track of EmacsConf, the conference about the joy of Emacs and Emacs Lisp.
 
+Schedule:
+Saturday Dec 3, 2022, 9 AM - 12 PM EST, 1 PM - 5 PM EST
+Sunday Dec 4, 2022, 9 AM - 12 PM EST, 1 PM - 5 PM EST
+
 Watch using free/open source software: https://live.emacsconf.org/2022/watch/gen/
 Conference info: https://emacsconf.org/2022/
 Schedule: https://emacsconf.org/2022/talks/
@@ -634,6 +442,10 @@ International (CC BY-SA 4.0) license. Please observe the guidelines for conduct:
 
 This is for the development track of EmacsConf, the conference about the joy of Emacs and Emacs Lisp.
 
+Schedule:
+Saturday Dec 3, 2022, 9 AM - 12 PM EST, 1 PM - 5 PM EST
+Sunday Dec 4, 2022, 9 AM - 12 PM EST, 1 PM - 5 PM EST
+
 Watch using free/open source software: https://live.emacsconf.org/2022/watch/dev/
 Conference info: https://emacsconf.org/2022/
 Schedule: https://emacsconf.org/2022/talks/
@@ -812,6 +624,16 @@ SCHEDULED: <2022-11-26 Sat>
 | jman       | X       |                                                            |
 | vetrivln   | X       | [2022-11-19 Sat] access granted, needs to figure out audio |
 
+*** TODO set up Mumble channels for host-dev and host-gen?
+    :PROPERTIES:
+    :CREATED:  [2022-11-20 Sun 10:38]
+    :END:
+
+*** TODO add dry-run check of whispering to hosts
+    :PROPERTIES:
+    :CREATED:  [2022-11-20 Sun 10:34]
+    :END:
+
 ** Satellite events
 :PROPERTIES:
 :CUSTOM_ID: satellite
@@ -882,6 +704,12 @@ SCHEDULED: <2022-11-26 Sat>
 :CREATED:  [2022-11-19 Sat 13:54]
 :END:
 
+*** SOMEDAY [#B] Regenerate hyperlist if sched changes
+    SCHEDULED: <2022-11-21 Mon>
+    :PROPERTIES:
+    :CREATED:  [2022-11-17 Thu 22:17]
+    :END:
+
 ** TODO [#C] Record intro/outro for day-1 and day-2                  :zaeph:
 :PROPERTIES:
 :CUSTOM_ID: rec-intro
@@ -1087,7 +915,7 @@ CLOSED: [2022-10-13 Thu 13:55]
 *** DONE Export pad initial content HTML to make it easier to reimport into wikimedia or elsewhere
 CLOSED: [2022-10-13 Thu 13:46]
 ~emacsconf-pad-export-initial-content-for-all-talks~
-* Ideas for next year
+* Ideas for next year  :nextyear:
 :PROPERTIES:
 :CUSTOM_ID: maybe-projects
 :END:
@@ -1097,6 +925,132 @@ CLOSED: [2022-10-13 Thu 13:46]
 :CREATED:  [2022-11-19 Sat 22:42]
 :END:
 
+** SOMEDAY Suggest public submissions next time
+    :PROPERTIES:
+    :CREATED:  [2022-09-22 Thu 21:09]
+    :END:
+would it be interesting to see if other people can build on what's submitted?
+
+** SOMEDAY [#C] Match /names with speakers, maybe make a page with people currently online
+    :PROPERTIES:
+    :CREATED:  [2022-10-01 Sat 23:58]
+    :END:
+
+** SOMEDAY EmacsWiki: Erc Robot
+    :PROPERTIES:
+    :CREATED:  [2022-10-01 Sat 21:11]
+    :END:
+
+https://www.emacswiki.org/emacs/ErcRobot
+
+After I get ikiwiki sorted out, I can use Erc to control it so that I can test it a lot before letting it mess with the real thing
+
+Goals:
+Update schedule
+Publish prerec when talk is playing
+
+** TODO Consider making a bot to support announcing, updating, publishing, who's here, announcing when speakers are here
+    :PROPERTIES:
+    :CREATED:  [2022-10-03 Mon 23:43]
+    :END:
+
+https://salsa.debian.org/rhonda/schedulebot
+
+- announces:
+  - $talk will start in $min minutes
+  - $talk has just begun
+  - $talk has just finished
+- seen
+
+** SOMEDAY indentation - CSS - successive indenting of siblings after headings - Stack Overflow
+    :PROPERTIES:
+    :CREATED:  [2022-10-07 Fri 21:15]
+    :END:
+
+https://stackoverflow.com/questions/31872535/css-successive-indenting-of-siblings-after-headings
+
+** SOMEDAY html - Indent everything after h1, h2, etc. before the next, one, while stacking the indents, with CSS - Stack Overflow
+    :PROPERTIES:
+    :CREATED:  [2022-10-07 Fri 21:13]
+    :END:
+
+https://stackoverflow.com/questions/69711847/indent-everything-after-h1-h2-etc-before-the-next-one-while-stacking-the-in
+
+** Video
+*** SOMEDAY infrastructure/source-recording.sh at master · FOSDEM/infrastructure
+     :PROPERTIES:
+     :CREATED:  [2022-10-04 Tue 00:11]
+     :END:
+
+https://github.com/FOSDEM/infrastructure/blob/master/ansible/playbooks/roles/video-bbb/files/scripts/source-recording.sh
+
+*** SOMEDAY c3voc/voctomix - Docker Image | Docker Hub
+     :PROPERTIES:
+     :CREATED:  [2022-10-04 Tue 00:09]
+     :END:
+
+https://hub.docker.com/r/c3voc/voctomix/
+
+*** SOMEDAY DebConf video team / vogol · GitLab
+     :PROPERTIES:
+     :CREATED:  [2022-10-04 Tue 00:07]
+     :END:
+
+https://salsa.debian.org/debconf-video-team/vogol
+
+*** SOMEDAY roles/vogol · master · DebConf video team / ansible · GitLab web interface for voctomix
+     :PROPERTIES:
+     :CREATED:  [2022-10-04 Tue 00:06]
+     :END:
+
+https://salsa.debian.org/debconf-video-team/ansible/-/tree/master/roles/vogol
+
+*** SOMEDAY CarlFK/veyepar: Video Eyeball Processor and Review
+     :PROPERTIES:
+     :CREATED:  [2022-10-04 Tue 00:02]
+     :END:
+
+https://github.com/CarlFK/veyepar
+
+*** SOMEDAY timvideos/streaming-system: Tim Video's - Live Streaming for user groups and other events.
+     :PROPERTIES:
+     :CREATED:  [2022-10-04 Tue 00:01]
+     :END:
+
+https://github.com/timvideos/streaming-system
+
+*** SOMEDAY <no title> — DebConf Videoteam Ansible documentation
+     :PROPERTIES:
+     :CREATED:  [2022-10-03 Mon 23:40]
+     :END:
+
+https://debconf-video-team.pages.debian.net/ansible/ansible_roles/etherpad.html
+
+*** SOMEDAY DebConf video team / ansible · GitLab
+     :PROPERTIES:
+     :CREATED:  [2022-10-03 Mon 23:38]
+     :END:
+
+https://salsa.debian.org/debconf-video-team/ansible
+
+** SOMEDAY handprint · PyPI
+    :PROPERTIES:
+    :CREATED:  [2022-11-14 Mon 23:22]
+    :END:
+
+https://pypi.org/project/handprint/
+That might be interesting for reviewing text recognition output
+
+** TODO Update websocket
+    SCHEDULED: <2022-12-18 Sun>
+
+** TODO Idea for next year: save talk details in an org note so that I can easily send e-mails comparing previous with current
+    :PROPERTIES:
+    :CREATED:  [2022-11-20 Sun 10:31]
+    :END:
+
+[[file:~/proj/emacsconf/wiki/2022/speakers.md::you beforehand.]]
+
 * Things to figure out / decisions to make
 :PROPERTIES:
 :CUSTOM_ID: decisions
@@ -1402,6 +1356,20 @@ Options:
 
  - https://www.collabmagazine.com/organizing-a-multi-track-virtual-conference-with-microsoft-teams-live-events-a-technical-playbook-and-lessons-learned/ : 4-person team, post-prod, break commercials
    
+**** SOMEDAY virtual-conf-resources/foss-north.md at master · e8johan/virtual-conf-resources
+    :PROPERTIES:
+    :CREATED:  [2022-10-01 Sat 23:50]
+    :END:
+
+https://github.com/e8johan/virtual-conf-resources/blob/master/foss-north.md
+
+**** SOMEDAY e8johan/virtual-conf-resources: Resources for virtual conferences
+    :PROPERTIES:
+    :CREATED:  [2022-10-01 Sat 23:49]
+    :END:
+
+https://github.com/e8johan/virtual-conf-resources
+
 ** SOMEDAY Think about what to do with schedule gaps due to cancelled talks :thoughts:
 :PROPERTIES:
 :CREATED:  [2022-11-19 Sat 17:30]
@@ -2255,6 +2223,12 @@ ${description}
 ***** publishing
 ***** webm
 ***** media directory
+**** TODO [#A] Fix mapconcat error in updating task status
+SCHEDULED: <2022-11-21 Mon>
+:PROPERTIES:
+:CREATED:  [2022-11-21 Mon 07:23]
+:END:
+
 *** Handle Q&A
 :PROPERTIES:
 :CUSTOM_ID: questions
@@ -4077,6 +4051,22 @@ Overlay considerations:
 CLOSED: [2022-11-07 Mon 14:46]
 https://gitlab.com/akshay196/emacsconf-artwork/-/blob/main/2022/talk-banner/sample.svg
 
+*** TODO Make a list of different things to plug during commercial breaks, like Mastodon
+    SCHEDULED: <2022-11-25 Fri>
+    :PROPERTIES:
+    :CREATED:  [2022-11-17 Thu 14:25]
+    :END:
+
+[[file:~/sync/Phone/Wednesday at 23-00.txt::So see Oh, that beginner elephant make a list of different things to plug during commercial breaks and elephant.]]
+
+*** TODO Make Q&A process slide
+    SCHEDULED: <2022-11-22 Tue>
+    :PROPERTIES:
+    :CREATED:  [2022-11-20 Sun 10:04]
+    :END:
+
+Raise hands
+
 ** DONE Find volunteers for tech-checks                              :zaeph:
 CLOSED: [2022-11-19 Sat 11:08]
 :PROPERTIES:
@@ -4147,6 +4137,44 @@ CLOSED: [2022-11-08 Tue 09:48] DEADLINE: <2022-11-18 Fri>
 - FlowyCoder: sat-pm-gen, sun-pm-gen
 - jman: sun-pm-gen
 
+*** DONE Doublecheck mute on join
+CLOSED: [2022-11-21 Mon 12:05]
+:PROPERTIES:
+:CREATED: [2022-11-21 Mon 11:31]
+:Effort:   0:15
+:QUANTIFIED: Emacs
+:END:
+:LOGBOOK:
+CLOCK: [2022-11-21 Mon 11:49]--[2022-11-21 Mon 12:05] =>  0:16
+:END:
+[[file:~/proj/emacsconf/wiki/2022/organizers-notebook/index.org::*Shifts][Shifts]]
+
+#+begin_src js2 :eval no
+list = [...document.querySelectorAll('.room-name-editable')].filter((o) => o.value.match(/^ec22-(sat|sun)/));
+list.reduce(async(prev, elem) => {
+  await prev;
+  if (!sessionStorage.getItem(elem.value)) {
+    return new Promise(async (resolve, reject) => {
+      card = elem.closest('.card-body');
+      card.querySelector('.item-action.dropdown a').click();
+      await new Promise(r => setTimeout(r, 1000));
+      card.querySelector('.update-room').click();
+      await new Promise(r => setTimeout(r, 1000));
+      if (!document.querySelector('#room_mute_on_join').checked) {
+        document.querySelector('#room_mute_on_join').click();
+        sessionStorage.setItem(elem.value, true);
+        await new Promise(r => setTimeout(r, 1000));
+        document.querySelector('.update-only.create-room-button').click();
+      } else {
+        sessionStorage.setItem(elem.value, true);
+        document.querySelector('#createRoomModal').click();
+      }
+      resolve(true);
+    });
+  }
+});
+
+#+end_src
 ** DONE Coordinate and help volunteers                              :sachac:
 CLOSED: [2022-11-19 Sat 11:14]
 :PROPERTIES:
@@ -4485,6 +4513,32 @@ CLOSED: [2022-11-19 Sat 11:15]
 :CREATED: [2022-11-20 Sun 08:33]
 :END:
 [[file:~/proj/emacsconf/wiki/2022/organizers-notebook/index.org::*Think about what to do with schedule gaps due to cancelled talks][Think about what to do with schedule gaps due to cancelled talks]]
+*** TODO [#A] Separate mumble audio so that panic button can still bring in our audio
+    SCHEDULED: <2022-11-21 Mon>
+    :PROPERTIES:
+    :CREATED:  [2022-11-20 Sun 10:14]
+    :END:
+
+*** SOMEDAY Prepare for rms talk and Q&A with bandali
+    DEADLINE: <2022-11-25 Fri>
+    :PROPERTIES:
+    :CREATED:  [2022-11-18 Fri 12:27]
+    :END:
+
+Mumble?
+
+**** TODO [#C] Reflow and edit VTT for RMS TEDx talk so that things are on one line
+     :PROPERTIES:
+     :CREATED:  [2022-11-19 Sat 19:02]
+     :END:
+
+[[file:~/proj/emacsconf/lisp/emacsconf-stream.el]]
+
+*** TODO Add panic button to OBS settings
+    :PROPERTIES:
+    :CREATED:  [2022-11-20 Sun 10:13]
+    :END:
+
 ** DONE [#C] Smoothen captioning workflow                           :sachac:
 CLOSED: [2022-11-19 Sat 11:10]
 :PROPERTIES:
@@ -4676,6 +4730,266 @@ this year, but we need to keep this at the back of our minds.
 Note on how DebConf handled incidents:
 https://www.mail-archive.com/search?l=debconf-team@lists.debian.org&q=subject:%22Re%5C%3A+DebConf+21+Incident+Response%22&o=newest&f=1
 
+** DONE [#A] Write check-in email                                   :sachac:
+CLOSED: [2022-11-21 Mon 13:30] DEADLINE: <2022-11-20 Sun> SCHEDULED: <2022-11-19 Sat>
+:PROPERTIES:
+:CUSTOM_ID: check-in-email
+:END:
+*** DONE Switch all the rooms to allow anyone to start them - one less step for the check-in person
+CLOSED: [2022-11-20 Sun 09:33]
+:PROPERTIES:
+:Effort:   0:30
+:QUANTIFIED: Emacs
+:END:
+:LOGBOOK:
+CLOCK: [2022-11-20 Sun 08:46]--[2022-11-20 Sun 09:33] =>  0:47
+:END:
+
+#+begin_src js2 :eval no
+//list = [...document.querySelectorAll('.room-name-editable')].filter((o) => o.value.match(/^ec22-(sat|sun)/));
+card = document.querySelector('a[href=\"%s\"] .card-body');
+card.querySelector('.item-action.dropdown a').click()
+card.querySelector('.update-room').click()
+if (!document.querySelector('#room_anyone_can_start').checked) {
+    document.querySelector('#room_anyone_can_start').click();
+}
+document.querySelector('.update-only.create-room-button').click();
+#+end_src
+
+okay, next thing, it automatically refreshes. so I can't run the whole Javascript, I need to xdotool it.
+
+#+begin_src emacs-lisp :eval no
+(setq list (mapcar (lambda (o) (plist-get o :bbb-room)) (emacsconf-get-talk-info)))
+(setq list (seq-drop list (seq-position list "https://bbb.emacsverse.org/b/sac-rvc-kd2-pev")))
+(progn
+  (setq item (pop list))
+  (when (string-match "/b/\\(.*\\)" item)
+    (kill-new (format "card = document.querySelector('a[href=\"%s\"] .card-body');
+card.querySelector('.item-action.dropdown a').click()
+card.querySelector('.update-room').click()
+if (!document.querySelector('#room_anyone_can_start').checked) {
+    document.querySelector('#room_anyone_can_start').click();
+}
+document.querySelector('.update-only.create-room-button').click();
+"
+                      (match-string 0 item)))
+    (sleep-for 2)
+    (shell-command "xdotool key alt+Tab")))
+#+end_src
+
+Relying on xdotool seems a little fragile. Let's just check the page
+itself for the next one that needs to be done.
+
+#+begin_src js2 :eval no
+list = [...document.querySelectorAll('.room-name-editable')].filter((o) => o.value.match(/^ec22-(sat|sun)/));
+list.reduce(async(prev, elem) => {
+  await prev;
+  if (!sessionStorage.getItem(elem.value)) {
+    return new Promise((resolve, reject) => {
+      card = elem.closest('.card-body');
+      card.querySelector('.item-action.dropdown a').click();
+      card.querySelector('.update-room').click();
+      sessionStorage.setItem(elem.value, true);
+      setTimeout(function() {
+        if (!document.querySelector('#room_anyone_can_start').checked) {
+          document.querySelector('#room_anyone_can_start').click();
+          document.querySelector('.update-only.create-room-button').click();
+        } else {
+          document.querySelector('#createRoomModal').click();
+        }
+        resolve(true);
+      }, 500);
+    });
+  }
+});
+#+end_src
+
+*** DONE Update checkin instructions
+CLOSED: [2022-11-20 Sun 10:58]
+:PROPERTIES:
+:Effort:   0:30
+:END:
+:LOGBOOK:
+CLOCK: [2022-11-20 Sun 10:12]--[2022-11-20 Sun 10:58] =>  0:46
+:END:
+*** Templates
+:PROPERTIES:
+:SUBJECT:  Getting ready for EmacsConf ${year}
+:END:
+
+Goals:
+- Ask speaker verify their scheduled time
+  It has already been confirmed with them, but it might have changed slightly
+  - HOW: They should check the time at the top of their talk page on the day of the conference
+- Double-check Q&A preference, encourage tech checks for live talks/Q&A
+  - If they are available:
+    - Direct to tech-checks via https://emacsconf.org/${year}/prepare/
+    - Inform them of the check-in process
+      - They come say hi to us 30' before their session in #emacsconf-org or #emacsconf (they can use chat.emacsconf.org )
+      - We get them set up in a room where they can wait until the end of the broadcast of their pretention
+      - They’re joined by the streamer and host.
+- Warning about potential emergency changes
+  
+Slightly more complex because of the conditionals
+
+#+begin_src emacs-lisp :lexical t
+(defun emacsconf-mail-checkin-instructions (group &optional template)
+  "Send checkin instructions.
+GROUP is (email . (talk talk))"
+  (interactive (list (emacsconf-mail-complete-email-group
+                      (seq-filter
+                       (lambda (o)
+                         (or
+                          (string= (plist-get o :status) "CANCELLED")
+                          (null (plist-get o :email))
+                          (string-match "after" (or (plist-get o :q-and-a) ""))))
+                       (emacsconf-get-talk-info)))))
+  (let* ((talks (seq-remove
+                (lambda (o)
+                  (or
+                   (string= (plist-get o :status) "CANCELLED")
+                   (null (plist-get o :email))
+                   (string-match "after" (or (plist-get o :q-and-a) ""))
+                   (save-window-excursion
+                     (emacsconf-with-talk-heading o
+                       (re-search-forward "checkin instructions" (save-excursion (org-end-of-subtree)) t)))))
+                (cdr group)))
+         (waiting-talks (seq-find (lambda (o) (string= (plist-get o :status) "WAITING_FOR_PREREC")) talks)))
+    (when talks 
+      (emacsconf-mail-prepare
+       (or template (emacsconf-mail-merge-get-template "checkin-at-conf"))
+       (car group)
+       (list
+        :year emacsconf-year
+        :base-url emacsconf-base-url
+        :conf-name emacsconf-name
+        :email (plist-get (car talks) :email)
+        :emergency emacsconf-emergency-contact
+        :plural (if (> (length (cdr group)) 1) "s" "")
+        :speakers-short (plist-get (car talks) :speakers-short)
+        :url (mapconcat (lambda (o) (concat emacsconf-base-url (plist-get o :url)))
+                        talks" , ")
+        :waiting
+        (cond
+         ((> (length waiting-talks) 1)
+          " If you can upload your talk videos before the conference, I think that might be much less stressful for everyone than doing it live. =) Please note that we will turn off the web-based upload on Dec 1 to free up memory on the server, so please upload them as early as you can.${wrap}")
+         ((= (length waiting-talks) 1)
+          " If you can upload your talk video before the conference, I think that might be much less stressful for everyone than doing it live. =) Please note that we will turn off the web-based upload on Dec 1 to free up memory on the server, so please upload it as early as you can.${wrap}")
+         (t ""))
+        :checkin-info
+        (mapconcat
+         (lambda (o)
+           (let ((base-checkin (format-time-string "%b %-d %-l:%M %p" (plist-get o :checkin-time) emacsconf-timezone))
+                 (speaker-checkin (format-time-string "%b %-d %-l:%M %p" (plist-get o :checkin-time) (plist-get o :timezone))))
+             (emacsconf-replace-plist-in-string
+              (append (list :base-url emacsconf-base-url
+                            :check-in
+                            (concat
+                             "Before " 
+                             base-checkin " in " emacsconf-timezone
+                             (if (string= base-checkin speaker-checkin)
+                                 ""
+                               (concat
+                                ", which is the same as " speaker-checkin " in " (plist-get o :timezone))) "\n"
+                             "  (this is " (plist-get o :checkin-label) ")")
+                            :qa-info-speakers
+                            (cond
+                             ;; aaaaah, no prerec yet
+                             ((string= (plist-get o :status) "WAITING_FOR_PREREC")
+                              (concat "Talk and Q&A BigBlueButton room: " (plist-get o :bbb-room)))
+                             ((null (plist-get o :q-and-a)) "")
+                             ((string-match "live" (plist-get o :q-and-a)) (concat "Q&A BigBlueButton room: " (plist-get o :bbb-room)))
+                             ((string-match "irc" (plist-get o :q-and-a)) (concat "Q&A: " (plist-get o :channel) " (" (plist-get o :webchat-url) ")"))
+                             ((string-match "pad" (plist-get o :q-and-a)) "Q&A: On the pad")
+                             (t "Q&A: After the event")))
+                      o)
+              "- ${title}
+  Info and sched: ${base-url}${url}
+  Check-in: ${check-in}
+  Pad: ${pad-url}
+  ${qa-info-speakers}")))
+         talks "\n\n")))
+      (mapc (lambda (o)
+              (emacsconf-mail-log-message-when-sent o "Sent checkin instructions"))
+            talks))))
+#+end_src
+
+**** E-mail for speakers who are planning to be at the conference
+:PROPERTIES:
+:EMAIL_ID: checkin-instructions
+:SUBJECT: ${conf-name} ${year}: Check-in instructions
+:REPLY_TO: emacsconf-submit@gnu.org, ${email}
+:MAIL_FOLLOWUP_TO: emacsconf-submit@gnu.org, ${email}
+:CC: emacsconf-submit@gnu.org
+:FUNCTION: emacsconf-mail-checkin-instructions
+:END:
+
+Hello, ${speakers-short}!
+
+We're looking forward to having you join us at EmacsConf!
+
+We've updated the schedule based on the submissions and cancellations,
+and we'll probably update the schedule even on the day of the
+conference. You can get a rough idea of your schedule at the talk
+pages with the URL${plural} below. You might want to check your talk
+page${plural} some time next week to get a rough sense of where it is,
+and then check it again on the day of your talk${plural}. Please let
+me know if the times don't work for you.
+
+We'll try our best to keep your talk in the same general timeslot (ex:
+Saturday morning, Saturday afternoon, Sunday morning, Sunday
+afternoon). We've done some dry-runs, but just in case it turns out
+that running two tracks at the same time leaves us too frazzled, we
+may drop back to one track with Q&A on an alternate stream, like last
+year. If there are big changes to your schedule on the day of your
+talk${plural}, you'll get an e-mail from us with a subject like
+"URGENT: EmacsConf 2022: ...".${wrap}
+
+Here's your checkin info:
+
+${checkin-info}
+
+Please check in early so that we can deal with scheduling changes or
+technical issues. You can find the check-in process at
+${base-url}${year}/speakers/ .${waiting}
+
+If something comes up, please let us know as soon as you can. Here's
+my emergency contact information: ${emergency}
+
+Thank you for sharing your time and energy with the EmacsConf community!
+
+Sacha
+
+p.s. If you need to cancel, that's okay too, life happens. Let me know
+as soon as you can and I'll try to shuffle things around. Thank you!
+
+**** E-mail for speakers who are not planning to be around, but who have sent us their prerecs
+:PROPERTIES:
+:EMAIL_ID: checkin-after
+:SUBJECT: EmacsConf ${year}: Check-in instructions
+:END:
+
+Hello, ${name}!
+
+Thank you so much for contributing a talk for EmacsConf ${year}! We're
+looking forward to collecting questions and forwarding them to you by
+e-mail after the conference. We'll also post the prerecording at the
+time that it gets streamed, so people will be able to access it at
+${url} once it has gone live.
+
+If it turns out that you can make it to the conference after all, feel
+free to drop us a line at #emacsconf-org and we'll let people know
+you're around. You can find the check-in process at
+https://emacsconf.org/${year}/speakers/ .
+
+Thank you again for being part of EmacsConf ${year}!
+
+Sacha
+*** CANCELLED Draft e-mail to send speakers who may need to do it live
+CLOSED: [2022-11-21 Mon 13:30]
+:PROPERTIES:
+:CUSTOM_ID: live-speakers
+:END:
 * Communications
 :PROPERTIES:
 :CUSTOM_ID: comms