Link checkin

1 files changed, 39 insertions, 5 deletions

diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 2e1b3d6b..0f03ce19 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -453,11 +453,14 @@ CLOSED: [2022-10-13 Thu 13:55]
 *** DONE Export pad initial content HTML to make it easier to reimport into wikimedia or elsewhere
 CLOSED: [2022-10-13 Thu 13:46]
 ~emacsconf-pad-export-initial-content-for-all-talks~
-** TODO Update IRC instructions because of multiple tracks 
+** DONE Update IRC instructions because of multiple tracks 
+CLOSED: [2022-10-16 Sun 17:39]
 :PROPERTIES:
 :CUSTOM_ID: irc
 :END:
-** TODO Investigate streaming options, maybe OBS in the cloud :corwin:zaeph:
+
+Added to watch pages
+** TODO Investigate streaming options, maybe OBS in the cloud :corwin:
 DEADLINE: <2022-11-20 Sun>
 :PROPERTIES:
 :CUSTOM_ID: streaming
@@ -895,6 +898,40 @@ Ideas:
 - Five or so, rotating among them
   - Check-in person directs the speaker to the next available room
   - Worked fine last time
+** How easy do we want to make it to join the BBB session?
+Considerations:
+- It's easier for the checkin person to deal with only the speaker
+- We may not want people to join the Q&A session at the beginning
+- We want to make it easy for people to join the Q&A session eventually
+
+Options:
+
+- PROBABLY EASIEST: Set it to anyone can join, but the meeting needs to be started by a
+  moderator. Start the meeting on the day of the talk. Announce the
+  BBB URL in the pad, IRC channel, and on the talk page when the host
+  is ready. Maybe add a rewrite rule when the host is ready.
+- Set an access code. Announce the access code when the host is ready.
+  - Access codes are annoying to copy and paste.
+  - Access codes might get accidentally unset or regenerated.
+- Set room so that moderators have to approve waiting users.
+  - Check-in has to watch out for waiting speaker.
+  - Host sets it to accept everyone who's waiting when the host is ready.
+  - Changing it to turn the option off doesn't seem to affect an
+    ongoing meeting, even though the web interface says you should be
+    able to change the setting any time.
+  - Waiting users don't make the user notification go ding.
+** How do we want to name the BBB rooms?
+
+Needs to be easy to:
+- share all the BBB rooms for a particular shift with the check-in volunteer
+- start the BBB rooms for the morning
+- match up the recordings with the talks afterwards
+- find the BBB room for a talk or speaker
+- remove all the BBB rooms for the year
+  
+ec22-sat-am-dev Speaker Name (slugs)
+
+
 ** Do we want people to advertise any openings with their companies or any work that they're looking for?
 :PROPERTIES:
 :CUSTOM_ID: advertising
@@ -2385,9 +2422,6 @@ CLOSED: [2022-10-11 Tue 19:32]
 :END:
 For the admins on BBB.  The list is accessible here: [[https://bbb.emacsverse.org/b/admins/rooms][Organization Settings]].
 Should take no more than ~20′.
-
-
-
 * Communications
 :PROPERTIES:
 :CUSTOM_ID: comms