Merge branch 'master' of git.emacsconf.org:emacsconf-wiki

1 files changed, 112 insertions, 44 deletions

diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 86502a36..f64b2c79 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -20,6 +20,10 @@ Other projects:
 
 #+TOC: headlines 1 :target #projects
 
+Schedule by status: (gray: waiting, light yellow: processing, yellow: to assign, light green: captioning, green: captioned and ready) - Updated by conf.org and the wiki repository
+
+[[file:schedule.svg]]
+
 * Working with this file                                           :noexport:
 :PROPERTIES:
 :CUSTOM_ID: this
@@ -103,8 +107,8 @@ interests you!
 | [[#video-platforms][other platforms]]        | *S: Toobnix & YT after event*       |                                     | S: Toobnix + YT when live                                    |
 | schedule view          | text table                          | imagemap fallback                   | *DONE S: interactive SVG*                                    |
 | [[#caption-workflow][caption workflow]]       | YT autosubs                         | Whisper autosubs                    | *DONE: Whisper + more granular timestamps*                   |
-| [[#wiki-design][wiki]]                   | plain text, markdown                | *S: some JS and CSS enrichment*     | more JS and CSS, embeds, videoplayer                         |
-| [[#ansible][ansible]]                | none                                | *S: some automation*                | comprehensive, can also work against containers              |
+| [[#wiki-design][wiki]]                   | plain text, markdown                | *DONE S: some JS and CSS enrichment* | more JS and CSS, embeds, videoplayer                         |
+| [[#ansible][ansible]]                | none                                | *DONE S: some automation*           | comprehensive, can also work against containers              |
 
 * Time-sensitive
 :PROPERTIES:
@@ -179,6 +183,22 @@ chatter in the other lists cc'd in this message; thank you.
 #+TOC: headlines 1 local
 
 Ordered by importance.
+** TODO Record intro/outro for day-1 and day-2                       :zaeph:
+:PROPERTIES:
+:CUSTOM_ID: rec-intro
+:END:
+
+- Opening remarks
+  - Schedule overview
+  - How to participate
+  
+- Closing remarks Sat
+  - Thanks
+  - Come back tomorrow
+- Closing remarks Sun
+  - Thanks
+  - 
+  
 ** DONE Prepare for prerecs                                          :zaeph:
 CLOSED: [2022-10-29 Sat 09:58] DEADLINE: <2022-11-04 Fri>
 :PROPERTIES:
@@ -227,7 +247,7 @@ We need time after the prerecs get submitted to:
 
 Make changes in [[#prerec-process]]
   
-** TODO Work on the OBS scenes                                :zaeph:corwin:
+** INPROGRESS Work on the OBS scenes                   :zaeph:corwin:sachac:
 DEADLINE: <2022-11-11 Fri>
 :PROPERTIES:
 :CUSTOM_ID: obs-scenes
@@ -488,38 +508,36 @@ Agenda:
      - dev: export TRACK=dev; export TRACK_PORT=5906
   4. Copy the password:
 
-     scp emacsconf-$TRACK@res:~/.vnc/passwd vnc-passwd-$TRACK
+     scp emacsconf-$TRACK@res.emacsconf.org:~/.vnc/passwd vnc-passwd-$TRACK
     
-  5. Forward your local ports:
+  5. Forward your local ports and connect via VNC viewer to the
+     appropriate forwarded port from your laptop:
     
      ssh emacsconf-$TRACK@res.emacsconf.org -N -L $TRACK_PORT:127.0.0.1:$TRACK_PORT &
-
-  6. Connect via VNC viewer to the appropriate forwarded port from your laptop
-
-     xvncviewer 127.0.0.1:$TRACK_PORT -shared -geometry 1280x720 -passwd vnc-passwd-$TRACK
+     xvncviewer 127.0.0.1:$TRACK_PORT -shared -geometry 1280x720 -passwd vnc-passwd-$TRACK &
 
      (If this doesn't find a VNC server to connect to, you can start it with ~ssh emacsconf-$TRACK@res.emacsconf.org ~/bin/track-vnc~)
 
-  7. Start recording. It's probably on workspace 2, so you can switch with Alt-2. Confirm that it is now broadcasting to the stream.
+  6. Start recording. It's probably on workspace 2, so you can switch with Alt-2. Confirm that it is now broadcasting to the stream.
 
-  8. Verify with MPV on your local system:
+  7. Verify with MPV on your local system:
      #+begin_example
-     mpv https://live0.emacsconf.org/emacsconf/$TRACK.webm
+     mpv https://live0.emacsconf.org/emacsconf/$TRACK.webm &
      #+end_example
     
-  9. With luck, the 480p streams will be up automatically as well. On your local system:
+  8. With luck, the 480p streams will be up automatically as well. On your local system:
      #+begin_example
-     mpv https://live0.emacsconf.org/emacsconf/$TRACK-480p.webm
+     mpv https://live0.emacsconf.org/emacsconf/$TRACK-480p.webm &
      #+end_example
 
-  10. Play a video. It should display the video and update the overlays. If you need to update the overlays manually, you can copy files from ~/data/emacsconf/overlays~ onto ~$HOME/other.png~ and ~$HOME/video.png~.
+  9. Play a video. It should display the video and update the overlays. If you need to update the overlays manually, you can copy files from ~/data/emacsconf/overlays~ onto ~$HOME/other.png~ and ~$HOME/video.png~.
 
-      #+begin_example
-      cd /data/emacsconf/stream/2022
-      track-mpv filename.webm
-      #+end_example
+     #+begin_example
+     cd /data/emacsconf/stream/2022
+     track-mpv filename.webm
+     #+end_example
           
-  11. Test Q&A. You can either wait for the video to finish or quit it with "q".
+  10. Test Q&A. You can either wait for the video to finish or quit it with "q".
       You can paste in the URLs or use
       ~firefox /data/emacsconf/2022/index-$TRACK.html~
       
@@ -534,9 +552,9 @@ Agenda:
       - Alt-Shift-Left moves the current window to the left
       - Alt-Shift-Right moves the current window to the right
 
-   12. Use OBS or ~pavucontrol~ to adjust the volume of BBB as needed.
+  - Use OBS or ~pavucontrol~ to adjust the volume of BBB as needed.
 
-   13. Start an Emacs for emergency announcements.
+    - Start an Emacs for emergency announcements.
       
 *** Managing the stream from the agenda
 
@@ -550,12 +568,17 @@ You can then use
 - emacsconf-agenda-by-track
 - emacsconf-agenda
 
-If things are going well, you can use C-c C-t on the agenda view to change a talk to PLAYING, CLOSED_Q, or OPEN_Q, and various things should appen in the background.
+If things are going well, you can use C-c C-t on the agenda view to change a talk to PLAYING, CLOSED_Q, or OPEN_Q, and various things should happen in the background. If they don't happen in the background, use emacsconf-add-org-after-todo-state-change-hook to add the todo state change hook, then try again.
+
+Task state shortcuts for C-c C-t:
 
-Task shortcut: 
 - m (mpv) :: PLAYING - -stream-play-video, emacsconf-stream-set-talk-info, publish the files to the media directory
 - q (Q&A) :: CLOSED_Q
 - o (open) :: update the BBB redirect URLs to let people into the room
+- u (unstreamed)
+- r (to archive)
+
+You can leave the emacsclient with ~C-x 5 0~
 
 *** Test list for managing EmacsConf
 
@@ -678,6 +701,52 @@ CLOSED: [2022-10-22 Sat 23:16]
 *** CANCELLED [#C] Compare with Google Cloud Speech API
 CLOSED: [2022-10-29 Sat 09:58]
 ~/code/speech
+
+*** DONE E-mail for bringing new captioning volunteers onboard
+CLOSED: [2022-10-29 Sat 09:58]
+#+begin_src emacs-lisp
+(defun emacsconf-mail-backstage-intro (volunteer &optional template)
+  (interactive (list (emacsconf-complete-volunteer)))
+  (emacsconf-mail-prepare
+   (or template (emacsconf-mail-merge-get-template "backstage-intro"))
+   (assoc-default "EMAIL" volunteer 'string=)
+   (list
+    :backstage "https://media.emacsconf.org/2022/backstage/"
+    :backstage-user "emacsconf"
+    :backstage-password emacsconf-backstage-password
+    :conf-name emacsconf-name
+    :year emacsconf-year
+    :name (assoc-default "NAME_SHORT" volunteer 'string=)
+    :email (assoc-default "EMAIL" volunteer 'string=))))
+#+end_src
+**** Template
+:PROPERTIES:
+:TO:       ${email}
+:FUNCTION:  emacsconf-mail-backstage-intro
+:EMAIL_ID: backstage-intro
+:SUBJECT:  ${conf-name} ${year}: Thanks for volunteering!
+:END:
+
+Hi ${name}!
+
+Thank you for volunteering for ${conf-name} ${year}!
+
+We've set up ${backstage} as the backstage area where you can view the
+videos and resources uploaded so far. You can access it with the
+username "${backstage-user}" and the password "${backstage-password}".
+Please keep the backstage password and other speakers' talk resources
+secret.
+
+For some ideas on ways to help, you can check out
+https://emacsconf.org/2022/volunteer/ . You can also suggest other
+things you might be interested in.
+
+To ask questions or chat with other volunteers, please e-mail the
+mailing list at emacsconf-org@gnu.org or drop by #emacsconf on the
+libera.chat IRC network.
+
+Sacha Chua
+
 *** DONE E-mail for bringing new captioning volunteers onboard
 CLOSED: [2022-10-29 Sat 09:58]
 #+begin_src emacs-lisp
@@ -948,7 +1017,7 @@ console.log(JSON.stringify([...document.querySelectorAll('.delete-room')].map((o
 see conf.org for the rest of the process
 *** TODO Add volunteers to the BBB rooms
 DEADLINE: <2022-11-05 Sat>
-** TODO Coordinate and help volunteers                              :sachac:
+** INPROGRESS Coordinate and help volunteers                        :sachac:
 :PROPERTIES:
 :CUSTOM_ID: coordinate-volunteers
 :END:
@@ -964,8 +1033,8 @@ DEADLINE: <2022-11-05 Sat>
 :PROPERTIES:
 :CUSTOM_ID: schedule-volunteer-qna
 :END:
-** TODO Investigate streaming options, maybe OBS in the cloud       :sachac:
-DEADLINE: <2022-11-20 Sun>
+** DONE Investigate streaming options, maybe OBS in the cloud       :sachac:
+CLOSED: [2022-11-06 Sun 18:16] DEADLINE: <2022-11-20 Sun>
 :PROPERTIES:
 :CUSTOM_ID: streaming
 :END:
@@ -996,7 +1065,7 @@ Goals:
    
 3. Start up the VNC server if it's not already running
    
-   ssh emacsconf-$TRACK@res.emacsconf.org ~/bin/track-vnc
+   ssh emacsconf-$TRACK@res.emacsconf.org "~/bin/track-vnc"
 
 4. Forward your local ports
 
@@ -1077,8 +1146,7 @@ If that doesn't work, use the VNC session to switch to an Emacs window
 and type your message in.
 **** Kill the VNC server:
 
-ssh emacsconf-gen@res.emacsconf.org "vncserver -kill"
-ssh emacsconf-dev@res.emacsconf.org "vncserver -kill"
+ssh emacsconf-$TRACK@res.emacsconf.org "vncserver -kill"
 
 | ~/bin/track-obs | start OBS with the track's profile and scene collection |
 | ~/bin/track-mpv file.webm | play the file using the track's sink                    |
@@ -1166,8 +1234,6 @@ so that the streamer can adjust volume offscreen?
 - https://github.com/soonum/hubangl
 - https://obsproject.com/forum/threads/run-obs-on-vm-in-the-cloud.122543/
 *** TODO recruit at least one more person to help operate the "video bouncer"
-
-
 * Projects to bear in mind but which are not actual
 :PROPERTIES:
 :CUSTOM_ID: maybe-projects
@@ -1192,13 +1258,6 @@ https://www.mail-archive.com/search?l=debconf-team@lists.debian.org&q=subject:%2
 :CUSTOM_ID: sched-decision
 :END:
 
-updated by conf.org
-[[file:schedule.svg]]
-
-- Green: no availability constraints
-- Red: invalid because of availability constraint
-- Dashed: IRC/pad Q&A, not live
-
 Host role:
 - Give the speaker a heads-up before their Q&A session begins
 - If needed, read the questions from the pad to the speaker (Many speakers are comfortable reading the pad on their own.)
@@ -2709,7 +2768,14 @@ mpv --vf=negate $url
 - Test it using the blocks near the beginning of conf.org
 - emacsconf-publish-update-schedule
 - E-mail affected speakers - see emacsconf-mail-schedule-update function
-  
+*** New talk
+- Create entry in conf.org
+- Fit it into the schedule using the emacsconf-schedule-plan variable
+- When happy, execute the draft-schedule block to update the SCHEDULED properties
+- emacsconf-generate-talk-page
+- emacsconf-update-schedule
+- emacsconf
+- emacsconf-stream-generate-assets-for-talk
 * Task archive
 :PROPERTIES:
 :CUSTOM_ID: archive
@@ -3405,8 +3471,8 @@ talk page when your talk goes live. If you happen to have a script or
 a transcript, please include them as well (it’ll speed up the
 captioning for us).
 
-Please start your filenames with the ID for the talk that it's for:
-${slugs}.
+Please add a comment or start your filenames with the ID for the talk
+that it's for: ${slugs}.
 
 If you're still working on your talk, you might find the tips at
 https://emacsconf.org/2022/prepare useful. In brief:
@@ -3415,8 +3481,10 @@ https://emacsconf.org/2022/prepare useful. In brief:
 - we recommend dark text on a light background, with enough contrast
   to make it easy to read
 - if possible, use a headset or external microphone to record audio
-- leave 5 seconds of quiet at the end of the video to facilitate noise
-  reduction for us
+  in order to minimize computer noise
+- upload a separate 5 second recording of quiet or leave 5 seconds
+  of quiet at the end of your talk video so that we can process your
+  video for noise reduction
 
 Please plan to upload your talk by November 4 (next Friday) so that we
 can get started preparing it for streaming. If you can't make it by