Update tasks

1 files changed, 88 insertions, 11 deletions

diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 9b9eb7bf..3469b9e9 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -267,6 +267,7 @@ Sacha
 :END:
 *** TODO Set up Etherpad with the talks and see if we can involve the speakers and captioning volunteers  :sachac:
 ** TODO Write check-in email  :sachac:
+SCHEDULED: <2022-11-19 Sat>
 :PROPERTIES:
 :CUSTOM_ID: check-in-email
 :END:
@@ -380,6 +381,10 @@ SCHEDULED: <2022-11-18 Fri>
 :end:
 
 
+*** TODO Get the emergency schedule sorted out so that we can easily switch to it
+:PROPERTIES:
+:CREATED: [2022-11-19 Sat 08:01]
+:END:
 ** Satellite events
 :PROPERTIES:
 :CUSTOM_ID: satellite
@@ -638,6 +643,7 @@ so that more people can work with it during the conference
 See the publish role in the ansible playbook
     
 ** TODO Set up stream events on Toobnix and YouTube                 :sachac:stream:
+SCHEDULED: <2022-11-19 Sat>
 :PROPERTIES:
 :CUSTOM_ID: other-streams
 :END:
@@ -648,7 +654,9 @@ so that people on other platforms can come across EmacsConf
      MOUNT=$1
      while true; do ffmpeg -loglevel 24 -i http://localhost:8000/main.webm -cluster_size_limit 2M -cluster_time_limit 5100 -b:v 1M -crf 30 -g 125 -deadline good -threads 4 -vcodec libx264 -acodec libmp3lame -f flv $MOUNT; done
   #+end_src
+
 ** BLOCKED Set up talks on Toobnix and YouTube                      :sachac:yt:toobnix:
+SCHEDULED: <2022-11-19 Sat>
 :PROPERTIES:
 :CUSTOM_ID: video-platforms
 :END:
@@ -660,8 +668,8 @@ waiting for prerecs
 :END:
 maybe after we get the prerecs
 ex: liberapay, patreon, anyone looking for a job, etc.
-** DONE Do a dry run
-CLOSED: [2022-11-06 Sun 15:21] SCHEDULED: <2022-11-06 Sun 13:00>
+** TODO Do another run
+SCHEDULED: <2022-11-26 Sat>
 :PROPERTIES:
 :CUSTOM_ID: dry-run
 :END:
@@ -730,6 +738,18 @@ videotestsrc num_buffers=2450 ! video/x-raw,width=400,height=300,framerate=10/1
 1251,/home/sacha/proj/emacsconf/private/assets/titles% find -name community-title.svg -exec inkscape --export-type=png --export-width=1280 --export-height=720 --export-background-opacity=0 {} \;
 
 
+*** TODO Do mini dry run
+:PROPERTIES:
+:CREATED: [2022-11-19 Sat 07:49]
+:END:
+**** STARTED Revisit OBS and streaming setup to prepare for the dry run next weekend
+:PROPERTIES:
+:CREATED: [2022-11-19 Sat 08:00]
+:Effort:   1:00
+:END:
+:LOGBOOK:
+CLOCK: [2022-11-19 Sat 09:47]
+:END:
 ** TODO [#C] Smoothen captioning workflow                           :sachac:
 :PROPERTIES:
 :CUSTOM_ID: caption-workflow
@@ -1445,23 +1465,61 @@ so that the streamer can adjust volume offscreen?
 - https://github.com/soonum/hubangl
 - https://obsproject.com/forum/threads/run-obs-on-vm-in-the-cloud.122543/
 *** TODO recruit at least one more person to help operate the "video bouncer"
-** TODO Use Mumble for backchannel coordination and also on-stage
+** INPROGRESS Use Mumble for backchannel coordination and also on-stage
 DEADLINE: <2022-11-18 Fri>
 :PROPERTIES:
 :CUSTOM_ID: mumble
 :END:
-
-*** TODO E-mail volunteers and help them get on Mumble            :bandali:
-- [ ] FlowyCoder
-- [ ] jman
-- [ ] vetrivln
 *** TODO Update the Mumble setup                                  :bandali:
-- [ ] Add emacsconf-gen and emacsconf-dev channels
-- [ ] Give the emacsconf-gen and emacsconf-dev users access to them
-- [ ] Give the other organizers access to emacsconf-gen, emacsconf-dev, and org-private
+- [X] Add emacsconf-gen and emacsconf-dev channels
+- [X] Give the emacsconf-gen and emacsconf-dev users access to them
+- [X] Give the other organizers access to emacsconf-gen, emacsconf-dev, and org-private
+- [ ] Get emacsconf-gen and -dev to join the right channels
+*** DONE E-mail volunteers and help them get on Mumble            :bandali:
+CLOSED: [2022-11-19 Sat 09:03]
+
+|            | Emailed | Onboarded        |
+|------------+---------+------------------|
+| FlowyCoder | X       | [2022-11-19 Sat] |
+| jman       | X       |                  |
+| vetrivln   | X       |                  |
+**** Template
+
+We plan to use Mumble as a virtual walkie-talkie during the conference
+so that we can quickly talk to each other as needed. It can also be a
+way for us to add our audio to the streams. Please set up your system
+as follows:
+
+1. Install a Mumble client on the device you want to use to connect to
+   the voice channel. It can be your computer or phone. You can choose
+   the username that you would like to log in with.
+2. Create and backup your certificate. (This is part of the wizard for
+   the desktop client, and it might be automatic on a phone client.)
+3. Connect to mumble.emacsconf.org with your desired username.
+4. Register your account on the server. This reserves your username.
+5. Let me know (sachac on #emacsconf-org in IRC or
+   sacha@sachachua.com) when you've registered so that I can add you
+   to the access control lists for the private channels. If I'm around
+   on mumble (sachac), you can say hi to me there and confirm that
+   it's working.
+
+You can enter a channel by double-clicking on it. (On Mumla for
+Android, entering a channel is instead done by clicking on the arrow
+to the right of the channel.) Then your audio will go to that channel,
+and you can hear audio from that channel. We can use the
+~emacsconf-gen~ and ~emacsconf-dev~ channels to speak on air, and we
+can use the ~backstage~ channel for coordination.
+
+Looking forward to hearing from you!
+
+Sacha
 
 *** DONE Generate certificates, add them to conf.org, and register the users  :sachac:
 CLOSED: [2022-11-08 Tue 11:33]
+*** TODO Set up Mumble and bring the volunteers on board
+:PROPERTIES:
+:CREATED: [2022-11-19 Sat 07:59]
+:END:
 ** Volunteer update
 :PROPERTIES:
 :CUSTOM_ID: volunteer-2022-11-14
@@ -1506,6 +1564,21 @@ https://media.emacsconf.org/2022/backstage/hyperlists/
 *** DONE Try writing it to an Etherpad
 CLOSED: [2022-11-14 Mon 14:14] SCHEDULED: <2022-11-19 Sat>
 
+*** TODO Revisit the hyperlists to make sure they make sense
+:PROPERTIES:
+:CREATED: [2022-11-19 Sat 07:49]
+:END:
+** SOMEDAY [#C] Consider breakout rooms for lunch break
+:PROPERTIES:
+:CREATED:  [2022-11-07 Mon 08:12]
+:CUSTOM_ID: breakouts
+:END:
+
+** TODO Review notebook for tasks, priorities, and scheduling
+:PROPERTIES:
+:CREATED: [2022-11-19 Sat 08:01]
+:CUSTOM_ID: review
+:END:
 * Projects to bear in mind but which are not actual
 :PROPERTIES:
 :CUSTOM_ID: maybe-projects
@@ -2642,6 +2715,10 @@ ${description}
         - media.emacsconf.org/2021
         - wiki page for talk
     
+**** TODO Make sure VTTs only get published when they're edited
+:PROPERTIES:
+:CREATED: [2022-11-19 Sat 08:03]
+:END:
 *** Handle Q&A
 :PROPERTIES:
 :CUSTOM_ID: questions